"Time Management" Learning

Source: Internet
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Time management is to use skills, technologies, and tools to help people complete their work and achieve their goals. Time management does not mean to finish everything, but to use time more effectively. The purpose of time management is not only to decide what you should do, but also to decide what you should not do. Time management is not completely controlled, but to reduce variability. The most important function of time management is to provide a reminder and guidance through prior planning.





Basic Introduction

Time management

TimeManagementEnglish name: Time Management

How do you use the money if you have to use 86400 yuan a day to access your bank account?

Is there such a good thing in the world?

Yes, you really have such an account, that is, "Time ". Every person has a new 86400-second billing every day. How are you going to use these wealth?

First, let's perform a test on time management.

For each of the following questions, please rate yourself based on your actual situation, as shown in the following figure. The scoring method is as follows: Select "never" to 0 points, select "sometimes" to 1 point, select "frequently" to 2 points, and select "always" to 3 points.

1. Before every workday, I can make some preparations for the work planned.

2. I will hand over any subordinates (Others) that can be handed over.

3. I use the work schedule to specify work tasks and objectives in writing.

4. I try to process each file at a time.

5. I will list a list of tasks that need to be handled in order of importance.

6. I try my best to avoid interfering with calls, non-fast visitor visits, and sudden appointments.

7. I tried to arrange my work according to the physiological rhythm change curve.

8. There is room for maneuver in my schedule to cope with emergencies.

9. When others want to take up my time and I have to deal with more important things, I will say "no ".

Conclusion: 0 ~ 12: You don't have time to plan, and always let others take the lead.

13 ~ 17: You try to grasp your own time, but you cannot persevere.

18 ~ 22: your time management is in good condition.

23 ~ 27: You are a time management model worth learning.


Now that you know the overall level of your time management, let's analyze how time is wasted.

The reasons for wasting time are subjective and objective. Here, we will analyze the subjective reasons for wasting time, because this is the root cause of everything.

1. Unclear goals.

2. Drag style.

3. Lack of priority and inability to grasp the key points.

4. pay too much attention to details.

5. Do things without end.

6. unorganized, concise, and complicated things.

7. Do not know how to authorize.

8. Do not reject others' requests.

9. negative thinking.


An international survey shows that a person with poor efficiency is more than 10 times more efficient than an efficient person.

It seems that everyone needs to master the methods and concepts of time management.

So what is time management?

The so-called time management means to do things well in the shortest time or within the scheduled time.

Next, let's take a look at a group of data. Although the data comes from the United States, it still has some reference value for us.

People are usually disturbed once every 8 minutes, about 7 times a hour, 50 times a day ~ 60 times. The average duration of each interruption is about 5 minutes, about 4 hours in total. About 50% ~ 80% of the interruptions are meaningless or rarely valuable.

1 hour per day, 7 hours per week, 365 hours per year, one person can study like a full-time student, 3 ~ You can become an expert in five years.

If a person's desk is messy, he spends an average of one and a half hours searching for things every day and seven and a half hours every week.

People who are good at using time will not spend their time on what they need, but on what they deserve.

The most useful word in time management is "no ".

The actual time spent on doing one thing is often doubled than expected.

If you let yourself do one thing a day, you will spend the whole day; if you let yourself do two things a day, you will also finish them; if you want to do 12 things a day, it will take 7 ~ 8 pieces ......

Numbers often reveal unexpected truth. Are you surprised by the data? Let's take a look at some time figures related to ourselves, so that we can always maintain a sense of crisis, be cautious about the passage of time, and make full use of every minute and every second.


Time Management Theory

The Research on time management has been quite historical. Just like the evolution of human society from the agricultural revolution to the industrial revolution and the information revolution, the theory of time management can also be divided into four generations.

● The Theory of the first generation focuses on the use of notes and memos to allocate time and energy during busy periods.

● The second generation emphasizes calendar and calendar, reflecting that time management has noticed the importance of planning for the future.

● The third generation is a concept that is currently popular and focuses on priority. That is, to set short, medium, and long-term goals based on priorities, and then set a plan to achieve the goal on a daily basis, allocate limited time and energy, and strive for the highest efficiency.

This approach has its merits. However, it has also been discovered that excessive emphasis on efficiency and the collapse of time will lead to reverse effects, leading to the loss of opportunities to improve feelings, satisfy individual needs, and enjoy surprises. As a result, many people gave up this rigid and restrained time management method and replied to the practices of the previous two generations to maintain the quality of life.

Now there is another fourth generation of theory. The difference is that it simply denies the term "Time Management" and claims that the key lies not in time management, but in personal management. Rather than focusing on time and transaction arrangements, we should focus on maintaining a balance between output and production capacity.


Time management method

There are many time management methods. Here we will share five of the great achievements of various methods;

  The latest concept of time management --GTD

GTD, the abbreviation of getting things done. Getting Things Done, a best-selling book from David Allen, is published by CITIC in the Chinese translation book "Despite doing: The art of stress-free work.

Despite doing: The art of stress-free work

The basic method of GTD: the specific method of GTD can be divided into five steps: collection, sorting, organization, review and action.

Collection: lists all the unfinished things you can think of (stuff in GTD) and puts them in inbox, this inbox can be used to place actual folders or baskets of various objects, as well as paper or PDA used to record various items. The key to data collection is to drive everything out of your brain and record all your work.

Sorting: After putting stuff into inbox, you need to sort it regularly or irregularly to clear inbox. Sort these stuff into different categories based on whether they can be put into action. Content that cannot be put into action can be further divided into reference materials, possible processing needs in the future, and garbage, consider whether the content that can be acted upon can be completed within two minutes. If so, take immediate action to complete it; if not, organize the next action.

Organization: An organization is the core step in GTD. The organization is divided into the organization of references and the organization of next actions. The organization of reference materials is mainly a document management system, and the organization of next actions can be divided into: List of next actions, waiting list and list of future/someday.

Waiting for a list is mainly to record the tasks assigned to others, and the future/day list is to record future plans and electronics for delayed processing without specific completion dates. The next step is the specific next step, and if a project involves multi-step work, it needs to be refined into specific work.

The biggest difference between GTD's processing of the next list and general to-do list is that it is further refined, for example, operations that can only be performed in these locations are recorded by location (computer, office, telephone, home, and supermarket, when you get to these locations, you will be able to clearly know what you should do.

Review: review is also an important step in GTD. Generally, You need to review and check all your lists and update them every week to ensure the operation of the GTD system, in addition, we may need to carry out the planning work for the next week.

Execute: Now you can start to take actions based on each list. In specific actions, you may need to take actions based on the environment and time, select the list and items on the list based on the energy and importance.


  Five tools to implement GTD:Online: a large number of resources, such as RTM (remember the milk)


COMPUTER: Outlook MLO lifebanlance

PDa: MLO (WM) lifebanlance (PALM)

Paper + pen: GTD notebook

Computer + PDa: GTD Tool


This approach was proposed by efficiency master abuvi when providing advice to a steel company in the United States, which took the company five years, from the verge of bankruptcy to becoming the largest private steel enterprise in the United States at that time, abvi received a consulting fee of $25 thousand, so the management industry described this method as "a time management method worth $25 thousand ".

This method requires that the tasks to be done every day be sorted by importance, from "1" to "6" respectively to mark the six most important tasks. At the beginning of every day, we will do our best to do the thing marked as "1" until it is completed or fully prepared, and then we will do our best to do the thing marked as "2, so on ......

Abvi believes that, under normal circumstances, if a person is able to accomplish six of the most important events every day, he must be an efficient person.


Principle of parallelism

This was proposed by the 19-century Italian economist Pan O. Its core content is that 80% of the results in life almost originate from 20% of activities. For example, 20% of customers bring you 80% of the performance, and may make 80% of the profit. 80% of the fortune in the world is controlled by 20% of people, 80% of the world's people share only 20% of their wealth. Therefore, we need to focus on the key aspect of 20%.

Based on this principle, we should prioritize the tasks and sort them as follows:

A. Important and Urgent (for example, fire fighting and rescue)-it must be done immediately.

Principle Expansion

B. Urgent but not important (for example, someone asks you for an emergency because they play mahjong "three missing one" and someone calls you to dinner)-only after the important things are prioritized, consider this kind of thing again. The common mistake is to prioritize "urgency. In fact, a lot of seemingly urgent things can be dragged on, or even left alone, without worrying about the overall situation.

C. Important but not urgent (for example, learning, planning, talking to people, and health check)-as long as there is no pressure on the first class of things, it should be done as an urgent thing, rather than a delay.

D. It is neither urgent nor important (for example, entertainment or recreation.

McKinsey 30-Second elevator Theory

McKinsey once learned a tough lesson: it once consulted an important major account. At the end of the consultation, McKinsey's project owner met the opposite chairman in the elevator room. The Chairman asked McKinsey's project owner: "Can you tell me the result ?" Because the project owner is not prepared, and even if there is preparation, the results cannot be clearly stated within 30 seconds from the elevator's 30th floor to 1st floor. McKinsey eventually lost this important customer. From then on, McKinsey asked employees to clearly express the results in the shortest time, and to go straight to the theme and result. McKinsey believes that, under normal circumstances, people can remember at most one, two, three, but cannot remember four, five, and six. Therefore, everything should be summarized into three articles. This is the "30-Second elevator Theory" or "elevator speech" widely circulated in the business world ".


Office Aesthetics

Order is a kind of beauty. Even, symmetrical, balanced, and neat things give a sense of beauty. Simplicity is speed, and organization is efficiency. Conciseness and organization are also a kind of beauty. They are also a kind of office aesthetics and work aesthetics.

We should develop the following good habits:

Things are clustered, and things are replaced by things;

Do not put things in disorder;

Compile the prepared items, add tags, and register them;

A good memory is not as bad as a pen, so you must be diligent in recording;

Three steps for processing files: first, reply quickly. Second, archive files quickly to avoid file confusion or loss. Third, timely destruction. Useless files should be processed in time to avoid wasting space and time.


MOFA Rest Law

James. MOFA's study has three tables: the first is the translation of the Bible he is translating; the second is the original of his paper; the third piece is a detective novel he is writing.

MOFA's method of rest is to move from one desk to another and continue to work.

"Interplanting" is a common scientific farming method in agriculture. In practice, it is found that the soil fertility will decrease a lot when the same crop is planted for several consecutive seasons, because the same crop absorbs the same type of nutrients, the soil will be exhausted. This is also true for the mental strength and physical strength of a person. If different work content is changed at regular intervals, a new excited focus will emerge, and the original excited focus will be restrained, in this way, a person's mental and physical strength can be effectively adjusted and relaxed.


Importance of time management


Time management

Recently, I have been more and more aware of the importance of time management. In my daily life, due to my negligence in time management and utilization, I don't have a clue when I do some things. Sometimes it takes several hours to stay in front of my computer, this is extremely unfavorable for your own health.

To address these issues, you can manage and constrain your future time.

1. Check your email every night and reply to the email. You can simply read some commercial intelligence information and business view information about international e-commerce.

2. log on to your blog every week and write your work experience into text to facilitate future study.

3. regularly send emails or QQ messages to people around you to keep in touch.

4. In February May, we improved all the business information on our website.

5. Take some time every day to worry about my girlfriend, chat with her, and enjoy the fun of life.

Time must be good at using it, or you will lose your way in the sea of life.

6. previewing should be done every day, so that learning will be easy.


Eleven Golden laws of time management: to be consistent with your values

You must establish personal values. If the values are unclear, it is difficult for you to know what is most important to you. If your values are unclear, time allocation is not good. Time management focuses not on time management, but on how to allocate time. You never have time to do everything, but you always have time to do the most important thing for you.

Rule 2: set clear goals

Success is equal to the goal. The purpose of time management is to allow you to achieve more goals in the shortest time. You must write four to ten goals for this year, find a core goal, arrange the importance in sequence, and set detailed plans based on your goals. Your key is to follow the plan.

Rule 3: change your mind

William James, the father of American psychology, studied time behavior and found two attitudes toward time: "This job must be done. It is really annoying, so I can drag it as much as possible, "and" this is not a pleasant job, but it must be done, so I have to do it right away so that I can get rid of it earlier ". When you have motivation, it is important to take the first step quickly. Don't try to overturn your entire habit immediately. You just need to force yourself to do the rate you have delayed. Then, from tomorrow morning, select the last things you don't want to do from your time list every day. "

Golden Law 4: following the law of 20 to 80

There will certainly be some unexpected troubles and problems that you can't wait to solve in your life. If you find that you are dealing with these things every day, it means that your time management is not ideal. Successful people spend the most time doing the most important thing, not the most urgent thing. However, most people do the urgent but unimportant thing.

Golden Law 5: Schedule "No interference"

It takes at least half an hour to "not be disturbed" every day. If you can spend an hour without human interference, and keep yourself in your own space to think about or work, this hour can cover your workload per day, sometimes this hour is even more efficient than three days of work.

Golden Law 6: strict deadline for completion

In its Parkinsons Law ,. write down this passage: "How much time does it take for you to complete your work." If you have a full day to do a job, you will spend a day doing it. If you only have one hour to do the job, you will finish it more quickly and effectively within one hour.

Rule 7: Prepare time logs

How much time have you spent doing? record it in detail. How much time has it taken to go out in the morning (including washing, changing clothes, breakfast, etc.) and how much time has it taken to get a ride, how long does it take to visit customers ...... Record the time spent every day, and you will clearly find out what time is wasted. This is the same as accounting. Only when you find the root cause of a waste of time can you change it.

Golden Law 8: understanding that time is more than money

If you use your money to exchange for others' successful experiences, you must seize every opportunity to learn from top people. Carefully select the object you contact, because it will save you a lot of time. Suppose it takes 40 years for a winner to succeed. If you interact with 10 such people, you will not concentrate your experience in 400?

Rule 9: List of learned Columns

Write down everything you want to do. This will first allow you to clearly define your tasks at any time. Don't trust yourself in remembering everything with your mind. When you see your long list, you will also have a sense of urgency.

Golden Law 10: it is best to finish the same class of things at a time.

If you are doing homework on paper, you will do homework on paper during that time; if you are thinking, you will only think for a while; if you are making a phone call, it is best to accumulate the phone number to finish it at a specific time. When you repeat one thing, you will become familiar with things and improve efficiency.

Rule 11: perform the most efficient tasks every minute and every second.

You have to think about what kind of work is most efficient for you. Put it down and assign time to do it well. (Always direct to target 1 Performance (Division Promotion)



13 Time Management Methods

13 Time Management Methods

1. scheduled use of time. The person who does not plan the time is equal to the plan failure.

2. Clear objectives. The target must be specific and reproducible.

3. The tasks to be done are prioritized by priority. 80% of things only require 20% of effort. 20% of things are worth doing and should enjoy priority. Therefore, we must be good at distinguishing the 20% valuable things and then assigning time based on the value.

4. List the tasks to be done from morning till night.

5. Be flexible. In general, only 50% of the time is planned, and the remaining 50% should be flexible time to deal with various interruptions and unexpected events.

6. Follow your biological clock. When is the best time for you to work efficiently? Put priorities in the best time.

7. Doing well is more important than doing well. Doing well is effective; doing well is only efficient. First, consider the effect, and then consider the efficiency.

Focus first on every tiveness (identifying what is the right thing to do), then concentrate on efficiency (doing it right ).

8. differentiate between emergency and important transactions. Emergencies are often short-lived, and important events are often long-lived. Set a deadline for all listed items.

9. Intentionally ignore all meaningless things. Delete things that are not meaningful in the list.

10. Do not want to be perfectionist. Do not pursue perfection, but do things well.

11. cleverly delayed. If you don't want to do one thing, you can divide it into a very small part. Just make a small part of it, or, it takes up to 15 minutes to do the most important part.

12. Learn to say "no ". Once you determine what is important, you should say "no" to those that are not important ".

13. Reward yourself. Even a small success, we should celebrate it. You can give yourself a reward promise in advance, and you must fulfill your promise after successful events.


Time management tool software

Jiameng personal information management is a personal information management system. It adopts advanced international MBO goals and GTD time management concepts to achieve overall planning and task allocation of life goals, remind tasks and schedules and record relevant processing information; support household financial management, provide financial planning, recording income and expenditure, physical assets, creditor's rights and debts, prepare budget, and implement indicator warning in daily activities; provides diary editing, designs a circle view based on the concept of contacts, and provides statistics on rich contacts and exchange units. Creates a dedicated and confidential personal knowledge base, and supports multi-layer security access control.


Principles of time management

1. Set clear goals

The purpose of time management is to allow you to achieve more goals in the shortest time. Write 4 to 10 goals of the Year, find a core goal, arrange the importance in sequence, set detailed plans based on your goals, and follow the plan.

Ii. List of learned Columns

Write down everything you have to do and list a total list so that you can identify your tasks at any time. Perform target cutting based on the list.

1. Cut the annual target into a quarterly target and list the items to be done in each quarter;

2. Cut the quarterly target into a monthly target and recolumn it at the beginning of each month. Adjust the target in time when an emergency occurs and the target is changed;

3. list all things to be completed next week on every Sunday;

4. list the things to be done on the next day every night.

3. Make "time logs"

How much time have you spent, how detailed it is, and how much time you spend each day, starting from brushing your teeth, taking a bath, dressing your clothes in the morning, and giving a ride in the morning, the time spent on visiting customers is recorded one by one every day, and you will find out what time is wasted. Only when you find the root cause of a waste of time can you change it.

4. Develop effective plans.

The vast majority of problems are caused by action without careful consideration. Each 1 hour spent in developing an effective plan may save 3-4 hours in the Implementation Plan and will produce better results. If you have not made the plan seriously, you are actually planning to fail.

5. Follow Law 20: 80

Use 80% of your time to do the most important thing. There will certainly be some unexpected troubles and problems that you can't wait to solve in your life. If you find that you are dealing with these things every day, it means that your time management is not ideal. You must understand what is the most important and productive thing for you. Successful people often spend the most time doing the most important but not the most urgent things, while average people often put the urgent but unimportant things first. Therefore, you must learn how to make important things urgent.

6. Schedule "No interference"

If you can think about things or do things that you think are the most important for an hour every day, this hour can be used to determine the efficiency of your day, it may be even better than three days.

7. Establish personal values

If the values are unclear, it is difficult to know what is most important to you. When your values are unclear, you cannot reasonably allocate time. The focus of time management is not on how to allocate time. You never have time to do everything, but always have time to do the most important thing for you.

8. strict deadline for completion

C. noarcote Parkinson wrote this article in his "The bamnson Law": "How much time you have to finish your work will automatically become so much time required ." If you have a full day to do a job, you will spend a day doing it. If you only have one hour to do the job, you will finish it more quickly and effectively within one hour.

9. Learn to fully authorize

List all the things in your current life that you think can be authorized, write them down, find the appropriate person to authorize.

10. It is best to finish the same-class thing once.

If you are doing homework on paper, you will do homework on paper during that time; if you are thinking, you will only think for a while; if you are making a phone call, it is best to accumulate the phone number to finish it at a specific time.

When you repeat one thing, you will become familiar with things and improve efficiency.

Time Management Case Analysis

  I. Main methods of time management

1. The application of the principle of "going through" in time management

Maximizing goals with limited time and resources is an important principle for university managers. Time is one of the important factors to achieve the goal. In order to better manage the time of university managers, we have introduced the principle of "non. The principle of the principle is also known as being an important minority, a negligible majority, or 80 pairs of 20 laws, Jewish law, etc., which was proposed by Italian economists and scholars in the late 19th and early 20th centuries, it was initially used for decision making in the economic field. This principle means that in any group of things, the most important part is usually only a small part. Therefore, more resources must be allocated for the important but only a few parts, pay more attention to its management. The use of the principle of "" In time management helps to cope with a long list of tasks to be completed. Prioritize a large amount of work that needs to be done, and prioritize the most appropriate work. Each of them takes a period of time to complete.

Only in this way can the work that seems to be unable to be completed one by one be solved through the important work that we have done to maximize the benefits.

2. Use of the "Coordinate Method" in time management

It is extremely difficult for a person to process more than two tasks at the same time. It is even more difficult to maintain efficiency. Therefore, managers should spend their time on important and necessary tasks, instead of those things that are not necessary.

If we take "Light-weight" as the abscissa and "Slow-Urgent" as the ordinate, we can establish a time management coordinate system (see figure) to put transactions into this coordinate system! It can be roughly divided into four categories: Important and Urgent, important and not urgent, urgent and not important.



We usually put emergencies first, which is not an effective way to manage time. At first, we may pay attention to the importance of things and do "Important and Urgent" things, but we should avoid getting used to the "urgent" state. Otherwise, we will involuntarily like the feeling of "fire everywhere" and regard ourselves as "Fire Fighters", instead of doing "urgent and unimportant" things.

In this way, we don't have time to do things that are "important and not urgent", and these things often have more profound influences. Spending most of our time on "important, not urgent" things can help us avoid falling into the trap of "addicted to addiction, in addition, we can avoid getting tired of handling things after they become urgent. For colleges and universities, teaching is an important and urgent task. Once the teaching task is determined, it is clear that the time management of various management layers of colleges and universities should focus on the activities of people, finances, things, and academic activities required for teaching.


  Ii. Time management of university administrators

University administrators face a variety of affairs every day, involving all aspects. Time management plays an important role in grasping the key points in a wide range of transactions and promoting the development and completion of relevant work. Scientific, standardized, and orderly time management is not only extremely important to university managers, but also to improve the efficiency of the entire university and reduce the cost of running a school. However, for subjective and objective reasons, we are all used to not include the time in the school-running cost for calculation.

(1) necessity of time management for university administrators

Why do university administrators need to manage their time? This is a matter of opinion and wisdom. However, because many university managers have not managed time scientifically and effectively, there are often a wide range of reasons for wasting time on university administrators, such as being exhausted, failed to grasp major events, and failed to grasp small tasks. From a subjective perspective, there are many reasons for wasting time on university managers, on the one hand, it may be because managers want to do too many things, but it is true that there is no scientific priority to distinguish things, or even a lack of clear goals, resulting in a lack of priority for all work, and finally there may be no end to it; on the other hand, it may be because you have to spend a lot of time on specific transactions because you are not good at authorization, or because of hasty decisions, the whole school's time and other resources are wasted. Objectively speaking, the reasons for university managers wasting their time come from superior leadership, work systems, living conditions, and other aspects. Regardless of the reason, once the university administrator's time is wasted, it will seriously harm the entire department and even the whole university. Seriously, it may lead to inefficient repetitive work by departments, units, and even the whole university, the final result is not obvious. To avoid the recurrence of Time waste, university administrators must manage their time. University administrators never have time to do everything, but they should manage their time to ensure that they always have time to do the most important thing.


(2) time management of university administrators

The time management of university administrators is not to manage the time resources, but to manage the managers themselves. By improving the Time Use Efficiency of managers and reducing waste, to improve work efficiency. Management of managers includes four main aspects.


1. Master the key of work

Although managers at different levels of colleges and universities have different jobs and responsibilities, their management activities are the same. They can be simply divided into three masters, that is, they can master key jobs and key figures, master key activities. Whether or not the development goals of colleges and universities can be achieved lies in every link and every step, but in restrictive factors. The restrictive factors are often reflected in the key work. The key figures and activities seize these three keys, and the university managers also solve the restrictive factors. The so-called "big wisdom has no worries, big wisdom has nothing to do" is to be able to promote its length and avoid its short. University administrators, regardless of their positions, social status, and academic level, are common workers and cannot be all-powerful or comprehensive. Therefore, as long as you master the key points, you will seize the tips of time management. Specifically, when important and urgent matters arise, university administrators should first handle them, but avoid becoming a routine, ensure that university administrators spend most of their time on important and urgent matters. University administrators focus on handling important things. they grasp the overall impact on the work of the entire department and even the whole university, and focus on non-urgent things, which means preparing for the emergency and preventing the emergency.


2. simplify work procedures

The simpler the workflow process, the less likely it will be to have problems. The more detailed the Execution Department and personnel will be, the better the execution effect. At the same time, the simplified procedures are conducive to solving the phenomenon of "Wenshan huihai" in colleges and universities. If you do not send a document, you cannot open a document or meeting. This increases the efficiency of text and meetings and reduces management costs. For a meeting, the purpose of the meeting must be clarified before the meeting, including information sharing, debate, and decision-making. The decision-making meeting materials should be distributed to participants a few days before the meeting, this allows participants to get familiar with the content of the meeting as early as possible and have enough time to consider, so as to improve the quality and speed of decision-making, avoid meeting forms, and avoid wasting the meeting time on general discussions without making any scientific decisions.


3. Arrange work hours reasonably

A daily, weekly, monthly, and annual work plan should be prepared to list the work to be completed within each time unit, prioritize the work, highlight the key points, and confirm the completion time, and arrange the "No interference" time as appropriate. University administrators often need a whole period of time to think about important decisions or complete important tasks. During these tasks, they cannot be interrupted by the outside world, otherwise, it will take longer to re-enter the deep thinking and full working state. University administrators can focus on some important matters without interfering with the other tasks, which may bring unexpected troubles to the department or even the whole school. However, if necessary, the potential troubles will be negligible if you think about or engage in work that is critical to the entire department or even the entire university.


4. Reasonable Authorization

It is impossible for any university administrator to complete all the work of his or her own department or even the whole university, nor to make scientific decisions on all things alone. Therefore, he assigns or authorizes some things to others, sharing work among others is one of the most effective ways to improve time efficiency. Listing all matters that can be authorized at work and authorizing appropriate persons to make decisions and perform the tasks will improve the school's efficiency. The authorization of university administrators must be sufficient, and supervision and testing must be emphasized to ensure that the actions of the authorized persons comply with the overall interests of the school. In the authorization process, managers should avoid the tendency to treat others as resources, obstacles, and jammers for improving their efficiency and doing more work. Otherwise, they may have the desire to control others, it tends to allow authorized people to do things as required, or "they" should not prevent "we" from doing things. In this way, authorization is counterproductive. In authorization, we must overcome the "service delay" and implement the "time-based service system ". Delay is one of the important reasons for wasting time. In actual work, the completion time of work tasks often exceeds expectations. Therefore, the expiration time of each task is strictly specified, and the authorizer is required to report the handling result within the specified time. The authorization effect is more effective.




Note: materials are collected from the Internet.

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