Recording macros of word macros

When recording a macro, you can click the toolbar button and menu options. However, the macro recorder cannot record the mouse movement in the document window. To move the insert point, select the text, and scroll the document, you must use the keyboard to record these operations.

If a dialog box appears during the recording process, only the "OK" button or "close" button in the dialog box is selected, and all options of the "recording" dialog box are set. For example, if the macro includes the [search] or [replace] command in the menu, if you select the [all] option in the [search range] box, you can perform full-text search when running the macro. If you select the "up" or "down" option, Word stops the macro when it finds the beginning or end of the document, and displays a prompt asking whether to continue searching.

9.1.1 recording macro

To record macros, follow these steps:

(1) click the Macro command in the Tools menu and select the recording Macro command from the Cascade menu. The recording macro dialog box is displayed, as shown in Figure 9-1.

(2) in the macro name box, type the name of the macro to be recorded.

(3) in the Save macro to box, select the template or document to save the macro. The Normal template is used by default, so that this macro can be used in all documents in the future. If you only want to apply a macro to a document or template, select the document or template.

(4) in the description box, enter a description of the macro, so that you can understand the role of the macro.

(5) If you do not want to specify a macro on the toolbar, menu, or shortcut key, click OK to enter the macro recording status and start recording the macro, the pause recording toolbar is displayed on the screen. There are two buttons on the toolbar: stop recording and pause recording ]. At the same time, the "recording" in the status bar turns black. The mouse pointer turns into an arrow with a box-style tape icon.

(6) perform the operation to be recorded in the macro.

(7) during the recording process, if some operations do not want to be included in the macro, click the pause button on the stop recording toolbar to pause the recording. Click Restore recording again to resume recording.

(8) after recording, click the Macro command in the Tools menu, and select the stop recording command from the Cascade menu to stop recording macros.

Note:

If the name of the new macro is the same as that of the existing built-in macro in Word, the operation in the new macro replaces the existing operation. For example, the close command in the File menu is connected to a macro named FileOpen. If you record a new macro and name it FileOpen ], the new macro will be connected to the close command. When the "close" command is selected, Word performs a new recording operation.

To view the built-in macro list in Word, select the Macro command in the Tools menu and select macro from the Cascade menu. The macro dialog box appears, in the macro location drop-down list, select Word command ].

9.1.2 recording macros and specifying them to the toolbar or menu

To record macros and specify them to the toolbar or menu, follow these steps:

(1) click the Macro command in the Tools menu and select the recording Macro command from the Cascade menu. The recording macro dialog box is displayed.

(2) in the macro name box, type the name of the macro to be recorded.

(3) in the Save macro dialog box, select the template or document to save the macro.

(4) in the [specify macro to] box, select the [toolbar] Button to display the [Custom] dialog box.

(5) click the macro being recorded in the command box and drag it to the toolbar or menu to be specified.

(6) click the Change Selected content button to display a pop-up menu. Select the appropriate command to set the icon, name, and other operations for the recorded macro.

(7) click close to start recording macros.

(8) stop recording macros after performing various operations required by macros.

9.1.3 record the macro and specify it to the keyboard

To record macros and specify them to the keyboard, follow these steps:

(1) click the Macro command in the Tools menu and select the recording Macro command from the Cascade menu. The recording macro dialog box is displayed.

(2) in the macro name box, type the name of the macro to be recorded.

(3) in the Save macro dialog box, select the template or document to save the macro.

(4) in the [specify macro to] box, select the [keyboard] button. The [custom keyboard] dialog box appears.

(5) select the macro that is being recorded in the command box, type the required shortcut key in the press new shortcut key box, and click specify to define the shortcut key.

(6) click close to start recording macros.

(7) stop recording macros after performing various operations required by macros.