Related Concepts in project management

I have been engaged in project management for some time. I always want to organize related concepts, processes, methods, work and related experiences in project management! I can't write it down for a long time. Then I will read the fifth version of PMBOK and summarize the related concepts in project management. First, I will be able to deepen my impression, and second, I will be able to facilitate subsequent queries, finally, let's draw bricks!

Project

A project is a temporary task to create a unique product, service, or success. (PMBOK)

A project is a series of unique, complex, and interrelated activities with a clear goal or purpose that must be within a specific time, budget, or resource limit, completed according to specifications. Project parameters include scope, quality, cost, time, and resources.

 

Project features (not necessarily all)

1. Temporary (Time Limit)
2. Uniqueness
3. Progressive details
4. Resource binding (human, material, and financial resources)

 

Project set

The Project Management Association (PMI) defines a project set as a group of associated projects that are coordinated to obtain benefits and control that cannot be obtained when these projects are managed separately ." Coordination management is designed to achieve benefits and control that cannot be achieved for individual project management. A project may include work beyond the scope of a single project. A project may belong to a project set, or it may not belong to any project set, but any project set must contain the project.

Projects and projects deliver benefits to the Organization by generating business value to the Organization, improving existing capabilities, promoting business changes, maintaining asset values, providing new products and services to the market, or expanding new capabilities. A project set is usually a means to achieve the organizational goals and objectives in the context of a strategic plan. Before the project set ends, some projects in the project set can deliver useful incremental benefits to the Organization.

Projects in a centralized project are interconnected by generating common results or overall capabilities. If the contact between projects is limited to shared owners, suppliers, technologies or resources, these projects should be managed as a project combination rather than a project set.

 

Project Portfolio

A project combination is a collection of projects, project sets, sub-project groups, and operations that are managed together to achieve strategic goals.

A single project, whether it belongs to or does not belong to a project set, is an integral part of a project combination. Although projects or project sets in a project combination are not necessarily mutually dependent or directly related, they are all associated with the organizational strategy through the project combination.

Project Portfolio Management focuses on determining the priority of resource allocation by reviewing the project and project set, and ensuring that the management of the project portfolio is consistent with the organizational strategy.

 

Relationship between a project combination, a project set, and a project

 

Project Management

Project management refers to the application of knowledge, skills, tools and technologies and project management activities to meet project requirements. Project management can be achieved through rational use and integration of 47 project management processes. The 47 processes can be categorized into five process groups based on their logical relationships: Start, plan, execute, supervise, and close.

 

Organization-level project management

Organization-level project management (OPM) is a strategic implementation framework. It uses Application project management, project set management, project portfolio management, and organization-driven practices, continuously achieve better performance, better results, and sustainable competitive advantages in a foreseeable way to achieve organizational strategies.

 

Relationship between project management, project portfolio management, project set management, and Project Management

Project Portfolio Management is aligned with the organizational strategy by selecting the right project set or project, prioritizing work and providing the required resources. Project set management coordinates the projects included in the project set and other components, controls the dependencies between them, and achieves the established benefits. Project management completes the established project scope through the formulation and implementation plan, serves the target of the project set or project portfolio, and ultimately serves the organizational strategy. OPM associates the principles and practices of project, project set, and project portfolio management with organizational drivers (such as organizational structures, organizational culture, organizational technology, and human resources practices) to improve organizational capabilities, support strategic goals. Organizations should evaluate their own capabilities and then develop and implement capacity improvement plans to systematically apply best practices.

 

Comparison of project, project set, and project portfolio management

 

 

Project Management Office

The Project Management Office (PMO) is an organizational unit that standardizes project-related governance processes and promotes sharing of resources, methodologies, tools, and technologies. PMO's responsibility scope can be large or small, from providing project management support services to directly managing one or more projects.

PMO can be divided into support, control, and command.

PMO obtains data and information from the company's strategic projects, conducts comprehensive analysis, and evaluates the degree to which the project serves the strategic objectives. PMO establishes a connection between the project portfolio, project set, project and company evaluation system (such as the Balanced Scorecard)

One of the main functions of PMO is to provide support to the project manager in a variety of ways, including (but not limited ):

• Manages the resources shared by all projects under PMO;
• Identifies and develops project management methods, best practices, and standards;
• Guidance, coaching, training and supervision;
• Supervise the compliance with project management standards, policies, procedures and templates through project audits;
• Develop and manage project policies, procedures, templates and other shared documents (organizational process assets );
• Coordinate cross-project communication.

Project Manager

A project manager is an individual appointed by an Executive Organization to lead a team to achieve the project objectives.

The project manager is responsible for meeting the following requirements: task requirements, Team requirements, and personal requirements. The project manager is the link between strategy and team. To effectively manage projects, in addition to skills in specific application fields and general management capabilities, the project manager must also have the following capabilities:

• Knowledge and capability-how much does the project manager know about Project Management.
• Practical Ability: what the project manager can do and complete based on the project management knowledge.
• Personal competence-the behavior of the project manager when executing a project or related activities. The personal attitude, main character characteristics, and leadership determine the ability of the project manager to guide the project team to balance project constraints and achieve project goals, and determine the effectiveness of the project manager's behavior.

The Project Manager completes the work through the project team and other stakeholders. Effective project managers need to balance ethical, interpersonal, and conceptual skills to analyze the situation and respond effectively, including not limited

• Leadership
• Team building;
• Incentive;
• Communication;
• Influence;
• Decision-making capability;
• Political and Cultural consciousness;
• Negotiation;
• Build trust;
• Conflict management;
• Coach technology.

 

Related Concepts in project management