Resolution for Outlook 2007 to not insert annotation callout

Annotations in Microsoft Office Word documents are annotated with similar annotation annotations.

An example of annotation annotations is provided below:

Reason

In earlier versions of Outlook, Word could be used as an editor for e-mail messages. When you use Word as your e-mail editor, you can insert comments that are similar to the annotation styles provided in a Word document in message replies and forwards.

Office Outlook 2007 uses an e-mail editor that is based on Microsoft Office Word 2007. When you edit an e-mail message in Outlook 2007, several commands, including the Insert Annotation command, that are available in Office Word 2007 are not available.

Solution

Although you cannot insert annotation annotations directly in an e-mail message, you can insert annotations using two other workarounds.

The first workaround allows you to insert inline annotations that attract the reader's attention. Your response will be displayed at the location cursor where you type the annotation, and your name will appear in front of it. If necessary, you can customize the text to identify the annotations in the message.

Open inline annotations and create identity text

On the Tools menu, click Options.

On the Preferences tab, click E-Mail options.

Select the Mark annotations check box, and then type the text that you want to use to identify the annotation. After you add an inline annotation to a message reply, the text appears in parentheses.

Add inline annotations to a message

Open the message that you have received, and then click Reply, Reply to all, or forward.

Click the body of the original message, and then start typing the annotation.

The second workaround allows you to use annotations similar to those in Word and earlier versions of Outlook. This workaround requires you to copy and paste the contents of the message from Outlook into Word, then add a comment to Word, and then copy and paste the contents back to Outlook. The annotation generated by this method is the same as the annotation generated by using the Insert Annotation command in Microsoft Office Outlook 2003 (the keyboard shortcut first presses alt+i and then by M).

Create annotation annotations

Open the message that you have received, and then click Reply, Reply to all, or forward.

Click anywhere in the body of the e-mail message, and then press CTRL + A to select all the content contained in the message body.

Right-click, and then click Copy.

Keyboard shortcuts to copy the selection to the Clipboard, press CTRL + C.

Open Word 2007 and create a new document.

Right-click the new document, and then click Paste.

Keyboard shortcuts to paste the contents of the Clipboard into the document, press CTRL + V.

Note Some of the formatting displayed in the Outlook Mail window does not appear in Word (for example, lines between replies and shading after the message title "from", "sent", "to", and "subject"). After you copy the content back to Outlook, the formatting appears again.

To add a comment, select the text in the document, and then on the Review tab, click New Comment.

Keyboard shortcuts to insert a comment, select the text, press Alt+r, and then press C. The previous keyboard shortcuts (press Alt+i First, then press M) are still valid.

Select the text, and then press CTRL + A to select the entire document.

Right-click, and then click Copy.

Keyboard shortcuts to copy the selection to the Clipboard, press CTRL + C.

Switch back to the open message and delete the contents.

Right-click, and then click Paste.

Keyboard shortcuts to paste the contents of the Clipboard into the document, press CTRL + V.

If the recipient uses Outlook 2007 or Outlook 2003, you see a callout similar to the following illustration: