Soft exchange-how to use the ERP system for financial management?

The informatization construction of enterprises in China has been carried out for decades. From initial financial informatization to various industries and management fields, financial informatization has also undergone great changes. Now, it has become a fashion to use the ERP software service system to implement financial information management. So, how can we use the ERP System for Financial Information Management? This is the topic we want to analyze today.

ERP refers to an enterprise resource plan. An enterprise is an economic unit that provides supply, production, and sales resources, and transfers funds. If there is no tool to integrate the information of all forests, without timely sharing of information among management personnel, resource utilization efficiency will be low due to information asymmetry, and enterprise benefits cannot be improved or even greatly wasted. ERP is a management tool that integrates the resources and information of an enterprise. The ERP information tool is combined with the actual management of the enterprise, which makes it possible for the enterprise to optimize the allocation of resources and improve the efficiency of the enterprise. Resource Management in Enterprises involves pre-prediction, In-process control, and post-event analysis through financial management. Therefore, the application of ERP in financial management is particularly important.

1. Introduction to ERP system in enterprise financial management

(1) When a business occurs within an enterprise, the relevant employees enter information, for example, the procurement department enters the purchase order, warehouse receiving ticket and the corresponding purchase invoice, then, the integrated financial information contains the data of prepaid accounts, inventory materials, accounts payable and other subjects. Similarly, when selling business, the salesman enters the invoice and invoice information in the ERP system, the conversion settings in the system and integrated financial information include sales revenue and inventory goods issuance.

(2) In order to achieve information integration in the system, enterprises must first set up in the system and set up the accounting platform in the system according to the business type and accounting system requirements, setting different business types into different accounting subjects, as well as the borrower of the subject can ensure that the business information is converted into correct financial information. In addition, the conversion frequency needs to be set based on the size of the business volume and the timeliness of required information, so that the business information can be accurately and cyclically converted.

(3) The ERP system generates financial accounting creden。 Based on the configured credential rules and frequency. This reduces the repeated data input and improves the efficiency. In addition, if the financial information is more integrated with relevant business departments, if the input is not timely or the number or amount, especially the type of the conversion credential is incorrect, the accounting credential will be incorrect, the integrated financial statements are distorted.

2. Analysis of the Application Status of ERP system in Financial Management

2.1 ERP system implementation and information islands

At the end of the financial month, the material account is printed out from the invoicing system, and the information of the invoicing software needs to be checked before accounting. This method greatly wastes the financial staff's energy and enables them to focus on the most basic checks, and does not make the software play a role. This situation is caused by the fact that the operator does not understand the essence of ERP and the enterprise resources can be converted into financial information, causing information islands. On the other hand, the enterprise's rapid success did not consider the future development needs of the enterprise, just figure cheap, the result is short-sighted and its financial resources are limited, resulting in a great waste of financial and human resources.

2.2 some enterprises use the ERP system to make full use of it.

In reality, a considerable number of enterprises see that ERP has played a good role in the successful use of enterprises, so regardless of the actual situation of the enterprise, simply imitate, or even completely copy the experience of advanced companies in the process, think that this is a cure for all diseases, instead of looking at the system objectively and dialectically, and do not understand the selection of ERP generic products that match the enterprise process, then, based on the actual needs of the enterprise, secondary development will be much easier and less costly. If such a phenomenon exists, the application of ERP in enterprise financial management becomes difficult, and even plays a negative role in management.

2.3 Some enterprises have serious financial information distortion after using the ERP system

The correctness of financial information is a matter of great concern to enterprises. The reasons for information distortion are as follows:

(1) because the business department in ERP is the supply, production, sales and other departments inputting information, this part of information is integrated into financial information. This part of raw data is incorrect and the financial personnel are unaware of it, as a result, the financial statement is distorted, and the result will affect the decision-making of financial information users.

(2) The initial data is not accurate. Whether it is inventory or financial start data, it should be consistent with the actual account to ensure the accuracy of the initial data, especially the complicated materials involved, report distortion often occurs in practice because the initial data is inaccurate.

(3) insufficient basic data preparation and continuous improvement. Before ERP is officially launched, enterprises must spend enough time to set and debug the formulation of material codes, maintenance of product BOM, and conversion of business information to financial information, ensure the smooth operation of the system between a single module and a module. This laid a solid foundation for the official operation of ERP.

3. Improvement Measures for ERP system in enterprise financial management

3.1 determining an appropriate ERP type based on actual conditions is a prerequisite for successful implementation of the ERP system

(1) The ERP software on the market, both domestic and foreign, is developed based on a certain management model. It is universal and has different focuses. When selecting an enterprise, You must select the software that best suits you and leave room for further development. If some of them are not suitable for enterprises, secondary development is easier.

(2) The selection should be based on the main business of the enterprise and the main problems to be solved, and take into account the comprehensiveness and extensiveness. The ERP software should be selected here. At the same time, the business processes and authorization procedures in the ERP system should be determined by referring to the organization structure and authorization system of the Company's departments. The purpose is to achieve an organic combination of ERP and actual enterprise management. Of course, if there are any problems in enterprise management, you can make appropriate adjustments based on the management ideas in ERP.

(3) If the enterprise's financial resources are limited, You can first purchase the core module as a pilot, and then purchase other modules after the trial. Do not choose software that is not suitable for your company or development because it is cheap.

3.2 enterprise managers shall pay attention to and take the lead in understanding and promoting ERP, which is the guarantee for successful ERP application.

The deviation of enterprise managers in understanding and understanding ERP can easily lead to a failure in project implementation. The ERP system is strictly an idea, a strategy, and its implementation is a complex system engineering, this requires enterprise managers to correctly understand and pay attention to ERP and take the lead in promoting their work, so that the successful application of ERP can be guaranteed.

3.3 employees' understanding and familiarity with ERP management software is the mass basis for successful implementation of ERP systems in Enterprises

The implementation of ERP in enterprises is a system project, and the lack of any part of the implementation results will not be good. The input information of each business department is converted into an accounting credential when the business occurs. Therefore, it is necessary to train all employees. Only when everyone understands the system, knows it, and knows why, so that the use of ERP software in enterprises has a good mass base.

3.4 careful implementation is a guarantee for the successful implementation of the ERP system and a guarantee for accurate financial data in ERP in Financial Management

This process is extremely complex, including the inventory of each item under the stock at the beginning of the launch, the entry of various financial data at the beginning of the launch, and the entry and maintenance of data in daily work, it must be well coordinated by all departments, rigorous employees, consistent accounts, and continuous business communication with the ERP software service technical development team.

Soft exchange-how to use the ERP system for financial management?