The styles, templates, and catalogs of Word's practical layout

One, what is the style

A style is a predefined set of formats, each of which can be combined in several formats, and has the following characteristics:

A, the use of style can be paragraph, text and other formats combined into a whole, convenient for users to use;

B, when formatting in a style is modified, the text format defined with that style can be automatically changed to the new format, reducing the amount of work that is modified.

Ii. defining text formats with styles

Styles generally fall into two categories: character styles and paragraph styles.

Character styles include only a variety of font formats, and paragraph styles include both paragraph formatting and font formatting.

When you define text with character styles, you need to select the text you want to define, and then select the style you want in the Drop-down list box in the Formatting toolbar.

When you define text with paragraph styles, if you define only the current paragraph, you don't need to select it, just place the cursor in the paragraph, and if you want to define more than one paragraph, you need to select the paragraphs first, and then select the style you want in the Drop-down list box in the Formatting toolbar.

Third, modify the style

Click Styles on the Format menu, and select the style you want to modify in the list of styles, click the Change button, in the pop-up dialog box, click the Format button, select the content you want to modify, such as font, paragraph, and so on, change the format you want, select the Automatic Updates check box, click the OK button , and then click the Apply button when you go back to the previous Level dialog box.

Note: If the Automatic Updates check box is selected, all text defined with that style is automatically updated with the changed style. If you modify the style for later use, do not select the Automatic Updates check box, or click the Apply button, but click the Close button.

Four, custom style

Click Styles on the Format menu, and then click New. After you set the custom style name, type, Datum style, click the Format button, and when you want to format the new style's font, paragraph, and so on, click OK, go back to the previous Level dialog box, and then click Close Button.

When you have a new style definition, you can find it in the Styles list on the Formatting toolbar, and you can use it to define text.

Five, delete style

Click Styles on the Format menu, select the style you want to delete in the list of styles, and click the Delete button.

Note: If you delete a custom style, it is completely deleted, and if you delete the changed word style, you simply remove it from the "Styles in use" list, and the system styles such as Heading 1 cannot be deleted.

Vi. Creating documents with templates

On the File menu, click New (Note: Is not a new button on the Standard toolbar, pops up the New dialog box, selects the template that you want, and then clicks OK, so the new document is created with that template, and as long as the editor modifies the content, it becomes a Word document.

Vii. Custom Templates

To edit a Word document, use Save As on the File menu when you save it, select *.dot in the saving type, click the Save button after setting the file name, and the document is saved as a template. When you use the template later, you can use new on the File menu to find it under the Standard tab and create a new document with it.

Eight, modify the template

Click New on the File menu, select the template you want to modify, and select the template check box to open the template, and then click the Save button to overwrite the original template when you edit the changes.

Description: When new, if the Document check box is selected, opens a Word document with the template, or opens a Word template if the template check box is selected.

IX. Create a document directory

Word provides the ability to automatically generate document catalogs. However, there are two prerequisites when you use it: the ① document must have a page number, ② the size headings of the document must be defined with the heading style provided by word, such as Heading 1, Heading 2, Heading 3, and so on.

When inserting a table of contents, place the cursor where you want to insert it (usually on the first page), when you click Indexes and Directories on the Insert menu, select the Contents tab in the Pop-up dialog box, set the table of Contents series, tab leader, and then click OK, the catalog is automatically generated and inserted into the current location.