Tips to help you improve the efficiency of Office Office software

Use a faster way to insert a table of contents into a document

In previous versions of Office, each time you inserted a table of contents, you had to set it in a dialog box before you could insert the directory into the document. The new version of Office is much simpler, and it can do most of the work in lieu of the user, making it easier to insert the directory. The operation method is as follows:

1. Position the cursor where you want to insert the table of contents.

2. Switch to the References tab, and in the Contents group, click the Table of Contents button to open the directory library.

3. "Catalog Library" to visually show the user the layout and display of various catalogs, users can simply select one of the satisfactory form of the table of contents, the immediate completion of the insert operation.

Share documents with users who do not have Microsoft Office installed

Microsoft Office has been able to support the direct production of PDF file format, PDF is an international common document format, there are now a lot of free download and use of PDF document reading program. To send a Word 2007 document to a user who does not have Microsoft Office programs installed in the same style, it is a good choice to convert the document to a PDF file format for saving. The operation method is as follows:

1. Open the document you want to publish in Word.

2. In the upper-left corner of the Word 2007 main window, click Office button, and then execute the Save as--> PDF or XPS command from the Drop-down menu to open the Publish as PDF or XPS dialog box.

3. Specify the save path and file name for the new PDF file, and click the Publish button to complete the conversion from the Word document to the PDF document.

Quick access to your most common features

Office 2007 has been using the "Ribbon" as a new way of user interface weaving to float features that were previously buried in the menu to the tabs. At the same time, Word 2007 provides users with an opportunity to construct a personalized toolbox, and you can add your most common features to the toolbox, so that a single click can execute the command you want, the toolbox is the Quick Access Toolbar. The operation method is as follows:

1. Recall, when you open and edit a document in peacetime, which features are most commonly used and need more than one click operation to use? Find this feature by switching tabs in the Ribbon or by browsing the Office buttons menu.

2. Click the right mouse button on the feature and perform the add to Quick Access Toolbar command from the shortcut menu, which appears in the Quick Access Toolbar.

3. If you feel that the default location of the Quick Access Toolbar is not convenient for each click, you can right-click it and perform the "Show Quick Access Toolbar below the Ribbon" command from the shortcut menu. This way, the Quick Access Toolbar is automatically displayed under the Ribbon.