Word captions and cross-reference features

What are you most afraid of when you write a long document? Suppose you wrote a 300-page document with more than 100 illustrations in it, and in writing, the illustrations were labeled "Figure 1", "Figure 2". But boss look after tell you, there are two diagrams also need to insert a picture. This is okay, new insert a picture, after all the markings are to be postponed 1, if the end of the article inserted a new map, the workload is still small; but if it is inserted at the beginning of the article, hehe, have a busy.

In another case, suppose you're writing an article with a lot of tables in it. Finally, if you want to create an index for all the tables at the end of the article so that the reader can navigate to the table in pages based on the index, what would you do? Do you want to manually create the index directly? Then if the article later also to edit, the page number has changed, do you update the page

If you need a reference in the body of the article, for example, "If you want to learn more about XXX, please refer to section X of this article for the relevant content", what would you do then? Create an index manually? After that, if the number of pages changes, or the section of the numbering name changes, and then manually update each?

Well, Word makes it easier to work with documents, but if you're not familiar with Word, you might still do a lot of repetitive work. I have been plagued by these problems, until now I understand the word caption and cross-reference function, oh, the enlightened. It turns out I used to be in a gold bowl with a beggar. The good method naturally wants to introduce to everybody. These techniques are suitable for almost all newer versions of Word xp/2003/2007, but may differ in detail. The following example is described in Word 2007.

Inserts of elements such as pictures, tables, etc.

In many documents, you will need to display the appropriate labels and a few short descriptions when you insert a picture or table, for example:

The dumbest way to do this is to insert a picture or table, start another line, and then set the same alignment as the picture or table, and then manually enter all the information. Try to do it:

For a picture, after you insert the picture in the document, right-click the picture, select Insert Caption, and then see the interface shown in the following illustration.

First, the contents of the inserted caption are displayed in the "caption" column. The label Drop-down menu can be used to select the type of caption, for example, if you are inserting a picture, you can select chart, or select table, formula, based on the type of content you are inserting. If you feel that Word has a few label types that are not appropriate, click the New Label button to create a new label for your content. You can then select the location where the caption appears in the position Drop-down menu, where the optional location is above or below the item and can be selected according to the century. With this simple setup, click OK, and Word will automatically create a good caption for us.

If you need to insert captions in a table, just select the entire table, and then right-click, the same option appears

Why do you do this? Is this more troublesome than manual input, and what is the need? In fact, the first example mentioned above. If you're writing a short file with no more than 10 pages, no illustrations or only a few illustrations, there's no need to do that. However, if you have hundreds of illustrations, if you need to add a picture to two pictures in the future, so long as all the icons are identified by using captions, the newly inserted picture and the picture number in the caption of the following picture will be automatically updated. In other words, if you insert a picture before "Figure 10", the original "Figure 10" will automatically change to "Figure 11", and the following picture will automatically update.

Recommended: Office2007 >> "Getting Started with Word Animation Tutorial 105: Compiling a table of figures with captions"

Cross-references of elements

If I need to mention something when I'm writing a document, for example, "If you want to learn more about XXX, please refer to section X of this article for information about XXX", which makes it convenient to use the cross-reference feature. In my present

In a book that is being written, for example, if you mention Windows Security Center when introducing Windows security, then normally, I should add a "more information about the Security Center, please refer to section X of this book". Because as editors, the number of pages in the manuscript and the section numbering are likely to change, direct manual input is one of the stupidest ways. Cross-references can be used at this time. After you have entered the "more information about the Security Center" in the body, open the Insert toolbar in Word 2007, click the Cross-Reference button, and then see the interface shown in the following figure.

Because I'm referring to the title and number of pages in the other paragraphs in this document, so first you need to select title in the reference type Drop-down menu, and then all the titles in the book appear in the following list (this list is only available for structured headings created by styles). Then, because you need to display the number of pages of the referenced content first, you can insert a cross-reference by selecting page number in the reference Content drop-down menu. Next, enter a "page" word, and then insert a cross-reference to the title text or other content. In this way, the reference to good content becomes the following:

Note the contents of the gray background in the figure, which is the cross-reference field. These content will change as the document structure changes. For example, if you insert this reference, the Security Center section is located on 36 pages of the document, with the chapter number and name "1.4 Security Center," but the edited portion is placed on 46 pages of the document, and the chapter number and name become the "1.5 Windows Security Center". All the pages and chapter names of cross-references inserted by this method will also change automatically. Or we can right click on these gray areas, select "Update Field", Force manual update.

Create a table of figures

Okay, when the document is written, we also need to make a list of all the pictures and tables or other contents that appear in the document to facilitate the reader's quick positioning, so if your pictures or tables add captions to the method described above, it is easy to solve them.

Place the mouse insertion point where you want to create a picture or table directory, open the Word2007 Reference toolbar, click the Insert Table of figures button, and then see the dialog box shown in the following illustration.

First, select the caption for the content you want to create an index from the caption label Drop-down menu, such as "Diagram", "Diagram", or any other caption you inserted in the above method, then select the other options and click OK, hehe, finish the job.