Word shortcut keys

Common shortcut keys
Shortcut Key
CTRL + Shift + spacebar
CTRL +-(character) create uninterrupted characters
CTRL + B to make the characters bold
CTRL + I to make the characters Italic
CTRL + u add underline for characters
CTRL + Shift + zoom out font size
CTRL + Shift +> increase the font size
CTRL + q Delete paragraph format
CTRL + spacebar delete character format
CTRL + C copy the selected text or object
CTRL + x cut the selected text or object
CTRL + V paste text or object
CTRL + z undo the previous operation
CTRL + y repeat the previous operation

Shortcut Keys
1. shortcut keys used to set the character format and Paragraph Format
Shortcut Key
CTRL + Shift + F change font
CTRL + Shift + P change font size
CTRL + Shift +> increase the font size
CTRL + Shift + <decrease font size
CTRL +] Increase the font size by pound
CTRL + [reduce font size by pound
CTRL + D change the character format ("font" command in the "format" menu)
Shift + F3 switch case sensitivity
CTRL + Shift + A set the selected letter to uppercase
CTRL + B Application bold format
CTRL + u underline format
CTRL + Shift + w only underline words and words, not Spaces
CTRL + Shift + h hide text format
CTRL + I application skew format
CTRL + Shift + k convert letters into small uppercase letters
CTRL + = (equal sign) apply subscript format (automatic spacing)
CTRL + shift ++ (plus sign) apply the superscript format (automatic spacing)
CTRL + Shift + z cancel manually set character format
CTRL + Shift + Q set the selected part to the symbol font
CTRL + Shift + * (asterisk) show non-printable characters
Shift + F1 (click) to view the text format to understand the text format
CTRL + Shift + C copy format
CTRL + Shift + V paste format
CTRL + 1 single-factor line spacing
CTRL + 2 double line spacing
CTRL + 5 1.5 times leading line
CTRL + 0 add a line spacing before the segment
CTRL + e center paragraph
CTRL + J align
CTRL + l left alignment
CTRL + R align right
CTRL + Shift + D distributed alignment
CTRL + m left paragraph indent
CTRL + Shift + M unindent the left Section
CTRL + t create suspension indent
CTRL + Shift + T reduce the suspension indent
CTRL + q cancel Paragraph Format
CTRL + Shift + s apply Style
Alt + Ctrl + k start "auto apply format"
CTRL + Shift + N apply "body" Style
Alt + Ctrl + 1 apply the "Title 1" Style
Alt + Ctrl + 2 apply the "title 2" Style
Alt + Ctrl + 3 apply the "Title 3" Style
CTRL + Shift + l apply "list" Style

2. shortcut keys used to edit and move text and graphics

◆ Delete text and graphics
Shortcut Key
Backspace deletes a character on the left.
CTRL + backspace delete a word on the left
Delete deletes a character on the right.
CTRL + delete a word on the right
CTRL + x cut the selected text to "Clipboard"
CTRL + z undo the previous operation
CTRL + F3 cut to "graphic field"

◆ Copy and move text and graphics
Shortcut Key
CTRL + C Copy text or graphics
F2 (move and insert the selected text or graphic point and press Enter)
Alt + F3 create "Automatic Collection" entry
CTRL + V paste "Clipboard" content
CTRL + Shift + F3 paste the content of "graphic field"
Alt + Shift + r copy the header or footer used in the previous section of the document

◆ Insert special characters
Shortcut Key insertion
CTRL + F9 domain
Shift + enter line break
CTRL + enter
CTRL + Shift + enter column Separator
CTRL +-optional characters
CTRL + Shift +-uninterrupted characters
CTRL + Shift + Space
Alt + Ctrl + C copyright symbol
Alt + Ctrl + r registered trademark
Alt + Ctrl + T Trademark
Alt + Ctrl +. (period) ellipsis

◆ Selected text and graphics
You can select text by holding down the Shift key and pressing the key that can move the insertion point.
Shortcut Keys extend the selected range
Shift + → a character on the right
Shift + a character on the left of the delimiter
CTRL + Shift + → end of a word
CTRL + Shift + begin
Shift + end
Shift + home
Shift + lower next line
Shift + upper line
CTRL + Shift + end of segment
CTRL + Shift + cursor beginning
Shift + Page down next Screen
Shift + page up
CTRL + Shift + home at the beginning of the document
CTRL + Shift + end at the end of the document
Alt + Ctrl + Shift + Page down window end
CTRL + A contains the entire document
CTRL + Shift + F8 + ↑ or ↓ vertical text blocks (Press ESC to cancel the selected mode)
A specific position in the F8 + arrow key document (Press ESC to cancel the selected mode)

◆ Text and graphics in the selected table
Shortcut Key
The tab key selects the content of the next cell.
Shift + TAB select the content of the previous cell
Press shift and repeatedly press the arrow key to extend the selected content to adjacent cells.
CTRL + Shift + F8 and then press the arrow to expand the selected content (or block)
Shift + F8 reduce selected content
Alt + 5 selected entire table on the keyboard
(The num lock key must be disabled)

◆ Move insert point

◆ Move insert point
Shortcut Key
Remove one character from the left
→ Shift one character to the right
CTRL + ← move one word left
CTRL + → move a word to the right
CTRL + ← move a segment up
CTRL + ← move down a Section
Shift + TAB move a cell to the left (in the table)
Tab shifts a cell to the right (in the table)
Move a row up
Move down a row
Move end to end of line
Move home to the beginning of the line
Alt + Ctrl + page up move to the top of the window
Alt + Ctrl + Page down move to the end of the window
Page up move one screen up (scroll)
Page down move down one screen (scroll)
CTRL + Page down move to the top of the next page
CTRL + page up move to the top of the page
Move Ctrl + end to the end of the document
Move Ctrl + home to the beginning of the document
Shift + F5 move to the previous revision; for the document you just opened, move to the last time you close the document
Insert point location

◆ Move in the table
Move the shortcut key cursor
Next cell in a tab row
Shift + TAB the previous cell in the row
The first cell in the row Alt + home
Alt + end the last cell in the row
Alt + page up the first cell in the column
Alt + Page down the last cell in the column
Last line of cursor
Lower next line

◆ Insert paragraphs and tabs into the table
Insert shortcut keys in Cells
Enter new paragraph
CTRL + Tab

3. shortcut keys used to process documents
◆ Create, view, and save documents
Shortcut Key
CTRL + N create a new document of the same type as the current or recently used document
CTRL + O Open Document
CTRL + W close the document
Alt + Ctrl + s split document window
Alt + Shift + C undo split document window
CTRL + S save document

◆ Search, replace, and browse text
CTRL + F search for text, format, and special items
Alt + Ctrl + y repeat after closing the "search and replace" Window
CTRL + H Replace text, special format, and special items
CTRL + G navigate to pages, bookmarks, footers, tables, comments, graphics, or other locations
Alt + Ctrl + Z return to page, bookmarks, footer, table, comment, graph or other locations
Alt + Ctrl + home browse documents

◆ Undo and restore operations
ESC cancel Operation
CTRL + z Undo operation
CTRL + y restore or repeat the operation

◆ Switch to other views
Alt + Ctrl + P switch to page view
Alt + Ctrl + O switch to outline view
Alt + Ctrl + n switch to normal view
CTRL + \ move between the master document and sub-document

◆ Shortcut keys used for document review
Shortcut Key
Alt + Ctrl + M insert Annotation
CTRL + Shift + e enable or disable the mark revision function
Home go to annotation start
End to end of Annotation
CTRL + home to the beginning of a group of comments
CTRL + end to the end of a group of comments

4. shortcut keys used to process references, footers, and end notes
Shortcut Key
Alt + Shift + O mark directory items
Alt + Shift + I mark the citation catalog item
Alt + Shift + X mark index items
Alt + Ctrl + F insert footer
Alt + Ctrl + e insert end note

5. shortcut keys used to process Domains
Shortcut Key
Alt + Shift + D Insert Date Field
Alt + Ctrl + l insert the listnum Field
Alt + Shift + P insert page field
Alt + Shift + T insert time field
CTRL + F9 insert airspace
CTRL + Shift + F7 update link information in the word source document
F9 update the selected domain
CTRL + Shift + F9 unlink the domain
Shift + F9 in the domainCodeSwitch between and the result
Alt + F9 switch between all domain codes and their results
Alt + Shift + F9 run gotobutton or macrobutton from the domain where the result is displayed
Locate F11 in the next domain
Shift + F11 locate to the previous domain
CTRL + F11 lock domain
CTRL + Shift + F11 unlock the domain

6. shortcut keys used to process the document outline
Alt + Shift + ↓ improve paragraph level
Alt + Shift + → lower the paragraph level
CTRL + Shift + N downgrade to Body
Alt + Shift + ↓ move up selected paragraph
Alt + Shift + ↓ move down the selected paragraph
Alt + shift ++ extend the text under the title
Alt + Shift +-collapse the text under the title
Alt + Shift + A extend or collapse all text or titles
Slash (/) on the keyboard to hide or display character formats
Alt + Shift + l show only the first line of body or all body
Alt + Shift + 1 show all titles with the "Title 1" Style
Alt + Shift + n show from "Title 1" to "title N"
(Title level) All titles

7. shortcut keys used for mail Merging
To use these key combinations, you must first create a master document for mail merging.
Shortcut Key
Alt + Shift + k preview Mail Merge
Alt + Shift + N merge documents
Alt + Shift + M print merged documents
Alt + Shift + e edit the email merging data document
Alt + Shift + F insert merged domain

8. shortcut keys used to process web pages
Shortcut Key
CTRL + k insert hyperlink
Alt + ↓ returns a page
Alt + → Previous Page
F9 refresh

9. Buttons used to print and preview documents
CTRL + P Print Document
Alt + Ctrl + I switch to or exit print preview arrow to move on the enlarged preview page
Page up or page down: page by page when the display ratio is reduced
CTRL + home move to the first preview page when narrowing down the display Ratio
CTRL + end move to the Last preview page when narrowing down the display Ratio

10. Shortcut for office assistant
To complete most of the following operations, the Office Assistant must be open and visible.
Shortcut Key
F1 gets help from the Office Assistant (the assistant is displayed)
Alt + F6 activate the Office Assistant balloon
Alt + number key select the help topic from the list displayed by the Assistant (Alt + 1 represents the first topic
Such push)
Alt + ↓ view more help topics
Alt + ↑ view previous Help topics
ESC close assistant message or prompt

11. Shortcut Keys for help
◆ Work in the Help Window
Shortcut Key
Alt + O display the "option" menu to access commands on the help Toolbar
Alt + Space key displayProgram"Control" menu
Alt + F4 close the Help Window of the activity

◆ Move in the positioning pane
Shortcut Key
CTRL + TAB switch to the next tab
CTRL + Shift + TAB switch to the previous Tab
Switch Alt + C to the "directory" tab
Alt + I switch to the "Index" tab
Enter to open or close the selected book, or to open the selected help topic
TIPS: select the next book or help topic
Else select the previous book or help topic

◆ Move in the topic pane
Shortcut Key
Alt + ↑ return the help topic you have viewed
Alt + → go to the help topic you have viewed
Tab to the first or next superlevel Link
Shift + TAB to the last or previous hyperlink
Enter to activate the selected hyperlink
ESC close the pop-up window
Scroll to the beginning of the help topic
Scroll to the end of the help topic
Page up scrolls to the beginning of the help topic in a larger increment.
Page down scrolls to the end of the help topic in a larger increment.
Move home to the beginning of the help topic
Move end to the end of the help topic
CTRL + P print the current help topic
CTRL + A select the entire help topic
CTRL + C copy the selected content to "Clipboard"

12. shortcut key used for menus
shortcut key function
SHIFT + F10 display
F10 activation menu bar
Alt + spacebar display the program icon menu on the title bar of the program
detail/detail (for example, if the menu is selected or the next one in the sub-menu
or the sub-menu is displayed) or the previous command
←/→ select the menu on the left or right, or when the sub-menu is displayed, switch between the main menu and the
sub-menu
Home or end select the first or last command in the menu or sub-menu
alt closes both the displayed menu and sub-menu.
ESC closes the displayed menu. If the sub-menu is displayed, only the sub-menu is closed
Alt + Ctrl + = Add the toolbar button to the menu. When you type this shortcut key and click the toolbar button
, Microsoft Word adds the button to the appropriate menu. For example, you can click the "Project symbol" button on the "Grid
style" toolbar to add the "Project symbol" command to the "format" menu.
Alt + Ctrl +-delete the command from the menu. When you type this shortcut key (on the keyboard and then select the menu command, the command will be deleted by the minus sign key. If you have changed your mind, you can press ESC to cancel the shortcut command. To restore the modified menu, You can reset the menu in "tools/custom.
Alt + Ctrl + + is the shortcut key for custom menu commands. The "Custom keyboard" dialog box appears when you press the key (enter this key on the keypad and select the menu command, you can add or delete a shortcut key in it.

13. shortcut keys used for Windows and dialog boxes
◆ Move in the document and program window
Shortcut Key
Alt + TAB switch to the next program or Microsoft Word document window
Alt + Shift + TAB switch to the previous program or Microsoft Word document window
CTRL + ESC show Microsoft Windows "start" menu
CTRL + W close the activity document window
CTRL + F5 restore the maximized active document window
CTRL + F6 switch to the next word document window
CTRL + Shift + F6 switch to the previous Word document window
CTRL + F7, press the arrow keys to execute the "move" command when the document window is not in the maximized state (click the document icon in the title bar to display this command)
CTRL + F8, press the arrow keys to execute the "large and small" command when the document window is not in the maximized state (click the document icon in the title bar to display this command)
CTRL + F10 maximize document window

 

◆ Move in the dialog box
Shortcut Key
CTRL + TAB switch to the next tab in the dialog box
CTRL + Shift + TAB switch to the previous tab in the dialog box
Tab to the next option or option group
Shift + TAB move to the previous option or option group, the arrow moves between options in the selected list, or between options of a group of options
Spacebar performs the specified operation of the selected button. Select or clear the check box. The letters are in the selected list and move to the next option starting with a letter.
Alt + letter selection option, or select or clear the check box next to the option name containing the letter (underlined)
Alt + ↓ (when the list is selected) Open the selected list
ESC (when the list is selected) Close the selected list
Enter
ESC cancel command and close dialog box

 

14. shortcut keys used for the "open" and "Save as" dialog boxes
Shortcut Key
CTRL + F12 show "open" dialog box
F12: "Save as" dialog box
Alt + 1 go to the previous folder ("to the next level" button)
Alt + 3 close the dialog box and open ("search Web" button)
Alt + 4 Delete the selected folder or file ("delete" button)
Alt + 5 create a new sub-folder in the opened folder ("create folder" button)
Alt + 6 switches between "list", "details", "properties", and "preview" views (click the arrow next to "View)
Alt + 7 show "tool" menu ("tool" button)
F5 refresh the files visible in the "open" or "Save as" dialog box ("file" menu)

15. shortcut keys used to send emails
After activating the email title, you can use the following shortcut keys (Press SHIFT + TAB to activate the email title ).
Alt + s send current document or email
CTRL + Shift + B Open the address book
Alt + k check the name inconsistent with the address book in the "recipient", "cc", and "BCC" lines
Alt +. (full stop) Open the address book in the "recipient" Field
Alt + C open the address book in the CC domain
Alt + B Open the address book in the "BCC" Domain
Alt + J to "topic" Domain
Alt + P open the Microsoft Outlook "mail options" dialog box (in the mail, click "options" in the "View" menu to display this dialog box ).
CTRL + Shift + G create email flag
Shift + TAB select the previous domain or button of the email title
Tab: select the next box in the email title or the body of the email or document (when the last box in the email title is active)