Word Layout Tips

Source: Internet
Author: User
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Word Layout Tips

First, quickly navigate to the last edit location

When you use WPS to edit a file, there is a feature that the next time you open a WPS file, the cursor will automatically locate the location of your last disk. However, Word does not provide this functionality directly, but when we open the Word file, if you press the SHIFT+F5 key, you will find that the cursor has been quickly positioned to your last edit position.

Hint: In fact, the role of SHIFT+F5 is to locate the last three times word edit position, that Word will record the next document the most recent three edit text position, you can repeatedly press the SHIFT+F5 key, and in three edit position between the loop, of course, click shift+ The F5 is positioned at the last edit position.

Second, quickly print multiple-page table title

Select the subject line of the table, select the "header row repeat" check box under the Table menu, and when you preview or print the file, you will notice that the table for each page has a title, and of course the trick is to use this technique if the form has to be automatically paginated.

Third, fast positioning to the last edit location

When you use WPS to edit a file, there is a feature that the next time you open a WPS file, the cursor will automatically locate the location of your last disk. However, Word does not provide this functionality directly, but when we open the Word file, if you press the SHIFT+F5 key, you will find that the cursor has been quickly positioned to your last edit position.

Hint: In fact, the role of SHIFT+F5 is to locate the last three times word edit position, that Word will record the next document the most recent three edit text position, you can repeatedly press the SHIFT+F5 key, and in three edit position between the loop, of course, click shift+ The F5 will be positioned at the last edit position 。

Four, fast alignment of paragraphs

Ctrl+e: The paragraph is centered.

Ctrl+l: left-aligned.

Ctrl+r: Right alignment.

Ctrl+j: Justified.

Ctrl+m: Indent the left paragraph.

Ctrl+shift+m: Cancels the left paragraph indent.

Ctrl+t: Creates a hanging indent effect.

Ctrl+shift+t: Decreases the hanging indent amount.

CTRL+Q: Delete paragraph formatting.

Ctrl+shift+d: Distributed alignment.

Five, quickly fill in the article add 1)


quick keys for inserting dates and times

Alt+shift+d: Current Date

Alt+shift+t: Current Time

Quickly insert your company's information in a document

Company Name

Company Address

Contact phone

Contact person Name

You can select the content first, then click tools → AutoCorrect → Enter the tag name in the Replace box (such as "company Info") → add → ok, and then automatically replace the word "Company Information" (without quotes) when you want to use this information in the document:

Company Name

Company Address

Contact phone

Contact person Name

Note: Some input methods do not support this feature, type the name of the tag to click the space before the line.

Eight, fast conversion full angle half angle

Full angle/Half conversion of punctuation: Ctrl +.

Full angle/Half conversion of digital letters: shift+ spaces

Nine, quickly let Word table in Split

Position the cursor at a separate table and press the "Ctrl+shift+enter" key combination. At this point you will find that a blank line is automatically inserted in the middle of the table, thus achieving the goal of splitting a table into one.

Ten, quickly adjust the length of the header horizontal

When Word inserts a header, a long horizontal line is automatically added to this location. If you need to adjust the length of this line and its horizontal position, you can first activate the header, select the format of the paragraph command, adjust the left and right indent character values, to determine that you can see the final effect!

A quick way to change a font to superscript or subscript

I accidentally found this method, selected you want to subscript the word, and then in English state hold down CTRL, and then click Baskspace next to the +/= key, you can (ctrl++/=). You can try the superscript as long as you press CTRL while holding down SHIFT (ctrl+shift++/=).

12, the bulk conversion of full-width characters for half-width characters

First select All. Then "format" → "Change Case", in the dialog box, first select "Half Corner", OK.

13. Create a rectangular constituency

General selection to create a free mouse button, or with the SHIFT key with PgUp, PgDn, home, end, arrows and other function keys, when copying a rule of the rectangular area, you can hold down the ALT key, and then use the left mouse button to select. I usually use this to remove the extra chunks of space at the beginning of the paragraph.

14, instead of PowerWord

Point tool--language--translation, in the search box on the right to enter the words to look up, the carriage return can be translated. English can be turned into Chinese or Chinese. The first use may be installed.

The action of adding watermarks per page

1. After making a good document, through the "view → header and footer" command, bring up the Header and Footer toolbar, click the "show → Hidden Document text" button, hide the text content of the body part.

2. Select the text Box command on the Insert menu, and insert an empty text box below the header.

3. Add text to the text box as a watermark, graphics, right-click the picture, select the format Picture command on the shortcut menu, and in the dialog box, under the Pictures tab, change the color, contrast, and brightness of the image by using image control and resize the picture manually.

4. Change the line color of the text box to a wireless stripe by using the "Format text box" command.

5. Click the Close button on the Header and Footer toolbar to exit the header and footer edit.

6. Complete the operation of the above steps, the watermark is made to complete, this adds the same watermark for each page.

16, delete the online download data line break (like this "↓")

In the Lookup box, enter a Half-width ^l (is the English state of the lowercase l is not the number 1), in the replacement box does not lose any content, click Replace All, the large number of line breaks are deleted.

17, the conversion of Arabic numerals into Chinese numerals or serial numbers

1, first input Arabic numerals (such as 1234), all selected, click the Insert/number/number type (one, ii ...) /OK ", that is, to become capital figures (such as the three places), accounting friends very suitable.

2, other like 1234, A, b ..., son, ugly ..., Roman numerals and so on conversion, may refer to the law.

18, three strokes to remove the header that horizontal line

1. In the header, set the table and border to none in format-borders and shading, apply to paragraph

2, ditto, just the color of the border set to white (in fact, did not delete, just look no, hehe)

3, in the "Style" column to replace the "header" to "text" on the line-strongly recommended!

will be more-(two bars) This is the user does not want to see, and another step to delete--

Workaround: Replace with a space before the front quotation mark to solve the problem

19. Reasonable selection of views

(1) Use "outline view" to write an outline of the article, adjust the chapter order more convenient

(2) Use the "Document Map" to make it convenient for you to locate the chapter, editing the article more convenient.

(3) Word's best job pattern: Document Map + Page view.

20. Use automatic correction skillfully

When writing a thesis, it is very inconvenient to use the English case conversion. Using AutoCorrect can solve this problem easily.

(1) Menu "Tools" Bar click "AutoCorrect Options".

(2) Select Replace automatically as you type

(3) in the "Replace" column type all lowercase in English, such as "cDNA"

(4) The "Replace with" column error! The reference source was not found. Type the correct case in English, such as "CDNA".

(5) Ok, so that you can easily always use lowercase English, Word automatically converts it to the correct format.

21. The application of tab-stop in formula editing

The types of tab stops include: left-aligned, center-aligned, right, decimal, and vertical, these tab stops are used in much the same way, and here are only examples of how and how the tab stops are used, based on the requirements of the composition of the formulas in the paper and the production of the catalog, for more detailed information on the Help documentation for word. The formula in the paper requires a separate paragraph, the formula centered, numbered by chapter, numbered in parentheses, and placed at the right end of the line. First enter the formula and number, the formula layout select "Embedded", the number is enclosed in parentheses. Then place the cursor in the paragraph where the formula is located, click on the tab in the upper left corner of the page to switch to the Center tab, with the mouse on the horizontal ruler about the middle of the position, so that a center tab in the click of the place, if the position is not appropriate can also be dragged with the mouse to adjust. Then switch the tab stop icon in the upper left corner to the right tab stop, and place a right-aligned tab stop at the end of the line with the same method of placing the Center tab. After you set the tab stop, place the cursor in front of the formula, press the TAB key so that you insert a tab before the formula, where the formula Centers in Center tab, then moves the cursor between the formula and the left parenthesis, and then presses the TAB key to insert a tab, and the number runs to the end of the line. It is easy and convenient to use the tab-Stop method to process the layout of the formula, so you don't have to knock a lot of blanks to move the formula to the middle, and the number to the end of the line. Another benefit is that word adjusts automatically when the length of the formula or number changes, so that the formula is always in the middle of the page, and the number is always at the end of the line, and does not wrap because the formula or number becomes longer. The simpler approach is to save the formula paragraph formatting as a style, with all formula paragraphs applying this style, which is simple and convenient, and keeps all the formula paragraph tabs consistent. By manually setting tab stops, do you guarantee the same position every time you center tabs?! such as 2. 1, 2. 2, 2. 3 shows.




22. Reference numbers and references

The steps are as follows:

(1) Add a few documents at the end of the Word document, such as:

[1] Yang Xiuzhang. The Chinese version of Word 2000 uses a crash. Beijing: Tsinghua University Press, 2000.

[2] Peter Weverka. Diane Poremsky. Chinese Word 2002 expert. Beijing: Machinery Industry Press, 2002.]

Note that the input should be automatically numbered with Word. If Word is not automatically numbered, insert it yourself (this doesn't have to be discussed ...)

(2) Make a book signature for each document. For example, select "Yang Xiuzhang." Word 2000 Chinese version use crash, insert-bookmark, enter book signature (Yang Xiuzhang _word 2000 Chinese version use crash), then Add. Note the bookmark signature must begin with a letter, can contain numbers but cannot have spaces, and can be delimited by an underscore character, or it may not be inserted. The signature of a book is best consistent with the document, so that you can identify it after it has changed position. As shown in Figure 1.

(3) in the need to refer to the location of the document, insert-reference-cross-reference, type selection bookmark, select the item to be referenced, the content select paragraph number. So far, the reference is complete! As shown in Figure 2.

After the entire document is finished, select all, right click "Update Field", the number will change to the latest location of the document.

I add: I am thinking about this approach:

(1) A new reference cannot be inserted before the first reference, otherwise it is easy to lend (it cannot be changed automatically after the Superscript update field), as shown in Figure 3.

(2) Delete the reference after the article, update the text after the reference superscript is not automatically deleted, but the error, as shown in Figure 4. (There is an "error! No reference source found": The information referenced by the cross-reference is removed from the document and is seen.) This information also appears when the information referenced by the cross-reference is edited. For example, if the text in the header referenced by the cross-reference is modified, the cross-reference to the caption will be invalid ___ from Word Help

Fig. 3 Revision of reference literature

Figure 4 Reference markers

(3) Check the link, double-click on the reference RCAs automatically move the cursor to the text after the reference, conversely, double-click the reference can not link to the body of the reference location;

(4) A lot of references, making bookmarks too troublesome, and the book signature definition of Trouble, in the cross-reference the literature more, find trouble, you tried to know;

Do not make a book signing, directly achieve the above effect, good or bad almost the same, the steps are as follows (I use the WORD2003):

[1] Add several documents at the end and still use automatic numbering. As shown in Figure 5.

Figure 5 Bullets and numbering

[2] Inserts at the reference location--reference--Cross-Reference, reference type select "Number Item", reference content Select "Paragraph number", of course, the bottom of the quote which is based on the actual direct selection of the document. As shown in Figure 6.

Figure 6 Cross Reference

[3] This method I think is the same as the way the previous bookmark, the advantage is that there is no trouble in making bookmarks, the advantage is that when the mouse is placed on the reference superscript, the bookmark can display the referenced literature content, and the direct "cross-reference" is not displayed, as shown in Figure 7. Also, bookmarks can be displayed, as shown in Figure 8.

Figure 7 Bookmark Mode

Figure 8 Bookmark Display

How to add chapter numbers in [4] numbering

A treatise or book is generally divided into chapters. It's not difficult to add chapter numbers to chart numbers and indexes, note customizing chapter styles by setting outline symbols (click the Format menu-> Bullets and Numbering), specify the style in the following dialog box; In the Caption dialog box, click the number key, in the pop-up dialog box, on the hook Include chapter number, and select the corresponding style in the chapter start style item. If you need to set the formula number by section, you first set the project number and symbol-outline symbol, and then set the chapter number, as shown in Figure 9:

Figure 9 Multilevel symbols

For formulas, numbering cannot use captions, you need to add a chapter index to the number. On the left side of the formula number, click on the "Insert" menu-> "Cross-Reference" and select "numbered items" to determine the appropriate chapter number to refer to. After indexing, note that you should select all the chapter and formula numbers to the right of the formula, set the label name, and then index the label, as shown in Figure 3. Come on, let's try it.

[5] What else is wrong has not come out, please expert advice.

Finally, the deletion of references, preferably the whole sentence with automatic numbering all deleted, and add references, it is also best to automatically number the case to add. And the whole sentence document moves, its reference can be updated automatically, also as far as possible use less. Use endnote Plus Cross Reference method:

23. Automatic numbering of charts and formulas

In the paper, charts and formulas require the numbering of chapters in the order in which they appear in the chapters, such as Figure 1-1, table 2-1, Formula 3-4, and so on. The maintenance of numbering when inserting or deleting graphs, tables, and formulas becomes a big problem, for example, if you insert a picture before the first figure in chapter two (Figure 2-1), the original figure 2-1 becomes 2-2, 2-2 becomes 2-3, and, worse still, there are many references to these numbers in the document, such as "flowchart See figure 2-1 ”。 If you have a lot of pictures and a lot of references, imagine how laborious it is to manually modify these numbers, and it's easy to miss! Tables and formulas have the same problem.

Can word automatically number the chart formulas and automatically update the corresponding references in the document when the number changes? The answer is YES! The following example illustrates the specific practice by taking the number of diagrams as examples.

Automatic numbering can be achieved by using Word's caption feature. According to the paper format requirements, the first chapter of the chart number format is "Figure 1-x". When you insert a diagram into a document, select the newly inserted diagram. On the Insert menu, select Caption, create a new label "Figure 1-", the number format is Arabic (if not click "Number" Modify), the position is below the selected item, click "OK" after word inserted a text box at the bottom of the diagram, and insert the label text and ordinal, you can type a description after the ordinal, such as "morphological expansion Operation Example", you can also move the position of the text box, change the text alignment, and so on. When you insert a diagram again, the caption is added the same way, but instead of creating a new label, you can select it directly. Word automatically numbers the chart in the order it appears in the document.

When referring to these numbers in a document, for example, "as shown in Figure 1-1," take two steps. After you insert the caption, select the text in the caption "Figure 1-1", choose Bookmark on the Insert menu, type the book signature, and click Add. In this way, the caption text "Figure 1-1" is made into a bookmark. Where you need to reference it, place the cursor where you inserted it (after the word "like" in the example above), in the Insert menu select Cross-Reference, pop-up dialog box reference type select "Bookmark", "Reference content" to "bookmark text", select the book you just typed and click "Insert", word "figure 1-1" Insert to the location where the cursor is located. It's okay to insert a cross-reference to a corresponding bookmark when you need to refer to it elsewhere, no more bookmarks.

So far we have realized the automatic maintenance of the number of graphs, when you insert a picture before the first picture, Word automatically changes the caption "Figure 1-1" in the first picture to "figure 1-2" and the document "Figure 1-1" automatically changes to figure 1-2.

The table numbering is the same as the diagram, except that the caption of the table is above the table and requires left alignment.

The formula has a slightly different number, and after inserting the formula, the formula is placed in a separate paragraph, layout is "inline" (word default), the cursor is placed after the formula, do not (note is "Do not") Select the formula, on the Insert menu, select Caption, because no item is selected, so the "position" is grayed, new label " Formula 1-", click Insert, and Word inserts the label text and the automatically generated serial number at the cursor location. The method that references the formula number in the document is the same as the diagram. The number of formulas is required at the end of the right line, as detailed in the "Use of tab Stops" section.

24. Automatic numbering and indexing of formulas

There are two problems with using captions to automatically number and index a formula: first, it is customary to use parentheses with the ordinal number, instead of writing "Formula 1" and "Formula 2" to the right of the formula, Word will copy the entire formula at the index, even if you delete it manually, and it will return when the index is updated (see Figure 2). "caption" is actually a "domain", using the "Seq" field to solve this problem is more convenient and flexible.

First insert the cursor to the right of the formula, type a pair of parentheses "()", place the cursor in it, click on the "Insert" menu. Field Pop-up dialog box, select the number in the category item, select Seq in the field name item, type "EQN" on the right-hand side of the formula bar "seq" or any other name you like, and then press OK. Do you look much more pleasing to the eye?

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