WPS Word Production Official document "Sanbang"

Source: Internet
Author: User
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Writing administrative documents is one of the necessary work skills of office staff, and the writing process of official documents is divided into three parts: text head, body text and inscription. Many staff for the sake of convenience, coupled with the "WPS text" software is not comprehensive enough, just use the "Insert text box and line" simple operation to complete the relevant steps. Although this method is fast, but due to the relative format-type change adaptability and the integrity of the article is not regular and other shortcomings, has been puzzling the office staff daily work. In fact, as long as the rational use of the concept of section break, and combined with the header, footer and body area, the official document for the three large chunks of the overall division, in each area combined with table production and page settings and other related properties of the specific operation, you can easily complete the entire document production, and the next time you make a separate change text. Let us learn the "WPS words" in the production of official documents Sanbang, after the master will be easy to learn the production of official documents skills! A axe: Featured header steps: Position the cursor at the beginning of the first page of the new document, and click the insert → separator → continuous separator command to split the body and the header area into two sections. As shown in Figure 1.

left mouse click file → page setup, select the Layout tab in the Page Setup prompt that appears, and fill in the appropriate values in the header Setup bar under the Header and Footer tab. This number represents the distance between the top of the header area and the upper edge of the page, measured by the actual measurement. Under the Preview tab, in the Apply to Drop-down box, select this section. The meaning of this numerical representation is that the above settings only work for this section. The specific requirements are set as shown in Figure 2.

Left-click view → headers and footers, the Header and Footer toolbar appears on the screen, and the cursor is flashing in the header area. At this point, select the unique paragraph mark in the header area with the mouse, as shown in Figure 3.

Then left mouse click "format" → "Border and shading" → "border", then set line style to solid line, color to red, width to 3 points, and then left-click the bottom horizontal position in the preview box. The settings are shown in Figure 4.

Position the cursor in the body area, the left mouse button click "table" → "insert" → "table" in the "Insert Table" prompt column in the table size in the number of rows is 3, the number of columns is 2, depending on the situation. Enter the appropriate text in the table. Then, by measuring the distance between the text of the document, after merging the cells, set the cell alignment and adjust the table row height and column width, such as the operation of the form below. As shown in Figure 5.

Then set the unit name alignment effect. Select all the name of the organization, click the Distribute Align command on the shortcut menu, as shown in Figure 6.

Set the font size of the "file" to the same size as the "file" in the actual document, adjust the "file" word scaling ratio, select "File" after the word, the left mouse button click "format" → "Font" → "character spacing", set as shown in Figure 7.

The purpose of this step is to make the word "file" highly aligned with the two rows of the unit name. The mouse selects the entire table, right click the table, in the menu that appears, select "Table Properties" → "table" → "Border and shading" → "border" → "set" → "No" → "OK". The settings are shown in Figure 8.

Position the cursor over the paragraph mark in the header area, select the entire table, right-click the table, in the menu that appears, select table properties → table → text wrapping → "wrapping" → "positioning" → "Table positioning" → "vertical" → "position" → "-50 mm" → "relative to" → "paragraph". Notice that the "5 centimeters" here refers to the distance that the table is marked up by the paragraph in the header area. This value is determined by the distance between the unit name in the document and the horizontal line of the header. The settings are shown in Figure 9.

The text header effect is shown in Figure 10.

Second axe: Structured body procedure: After entering the body content, left mouse button click "View" → "header and footer", positioning the cursor to the 2nd section of the header area, the 2nd section of the header will automatically link the contents of the header in the 1th section, the left mouse button click on the shortcut menu bar "previous section" button, Remove the link to the first section of the header, and then automatically link to the header content deletion. The specific settings are shown in Figure 11.

If you do not want to display the horizontal line in the header, you can follow the Setup method described above, and simply select "None" for the "settings" content. Position the cursor in section 2nd body area, click the file → page setup → document grid → Specify line and character grids → characters → "28 per line" → "line" → "22 rows per page" → "Preview" → "Apply to this section". As shown in Figure 12.

In the figure above, click "Font settings" → "Font" → "Chinese Font" → "Imitation GB2312" → "Font" → "general" → "Font Size" → "No. Third" → "OK". As shown in Figure 13.

Sanbang: Flexible footer Performance scene: In order to position the closing table to an even page footer, you may experience 3 different situations. Situation 1: If the document ends with an even page, and the page leaves enough space to place the closing table, insert the "continuous" section break in the "Insert Section break" method in "one Axe", and follow the method of "table" in "One Axe" to set the closing table. Case 2: If the document ends up on even pages, and the page has no enough space to place the closing table, hit enter at the end of the paragraph, position the cursor over an odd page, insert the "next page" section break in the "Insert Section break" method in "one Axe", and set the closing table by following the method of "table" in "One Axe". Case 3: If the document ends Yuqi several pages, insert the next page section break in the "Insert Section break" method in "one Axe", and follow the method of "table" in "One Axe" to set the closing table. The actual effect of the closing table is shown in Figure 14.

The final effect of the document production, as shown in Figure 15.

Summary: 1, the text and closing the table in the header and footer area, and the text does not belong to the same layer, in the text editing process will not because of the increase in text and reduce the position of the move. 2, the use of "table" and "Header and footer" in the form of a combination of this method of setting the overall control of the text and closing the table position, improve the integrity and ease of operation of the document.

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