Analysis of Enterprise MIS Construction (I)

Management Information System is the founder of MIS (Management Information Systems), and Gordon B, a professor of Management at the University of Minnesota. as defined in MIS in 1985, Daqvis pointed out: "Management Information System is a human-machine system that uses computer hardware and software resources, manual operations, analysis, planning, control and decision-making models, and databases. It provides information to support the operation, management, and decision-making of enterprises or organizations ." This definition fully describes the objectives, functions, and composition of MIS, and can still basically reflect the connotation of the management information system. At present, due to the rapid development of computer technology and the continuous advances in computer hardware, the ability to develop high-quality MIS is somewhat inferior. Therefore, the construction of enterprise MIS is deeply explored, is an important topic before us.

I. Differences between the old and new management modes of Enterprises

Differences in management theory and concept. In the traditional manual management system, various pre-developed production and marketing plans are the main support for the operation of the system. The concepts left over by the planning economy in the past are the ideological basis for the implementation of this management model. Therefore, the ability to respond to market demands and random and high-speed capabilities required by enterprise operations are largely restrained by traditional manual management concepts and systems. In MIS, the pre-developed production and marketing plan is only one of the important references for enterprise operation, and dynamic actions are its distinctive features. This new management system provides high-speed response capabilities for enterprise production and marketing plans, market feedback, and other emergencies, it is incomparable to traditional manual systems, because the implementation of MIS is completely under the guidance of dynamic integration management theory.
Differences in management decision basis. In traditional manual management systems, enterprise operation decision-making is based on the qualitative analysis of enterprise operation phenomena by decision makers and personal operation experience. In MIS, the enterprise's operational decisions are based on the enterprise's operational data and market feedback that comply with statistical rules and are automatically summarized by the managed information system.
Differences in the organizational structure of the system. In the traditional manual management system, the division of labor, hierarchical authorization, and responsibility are not very clear. This framework is not very clear about the general manager responsibility system ", it seems that the upper-level rules and regulations are sound, but the system is weak, and the middle-and lower-level management is relatively loose. In MIS, every department, every job unit, and every individual's responsibilities, rights, and benefits are very clear, and their affiliation is also very clear, thus, a very rigorous organizational system is formed, and this strict organizational structure provides a guarantee for MIS on the organizational system.
Differences in management specifications. In traditional manual management systems, Department standards and local regulations are the basis for the establishment of such management systems, and unified standards across the enterprise are almost limited. Since such a traditional management system was not supported by advanced scientific technologies and tools such as computers, it was impossible to fully consider the standard channel for dynamic and random information exchange among various departments of the enterprise, such local standards and specifications cannot support comprehensive statistical analysis across the entire enterprise, so such enterprise standards cannot support enterprise decision-making. In MIS, integration and sharing are a major advantage that traditional management systems cannot meet. The so-called integration sharing means that in MIS, any department or individual can dynamically and timely share various data from other relevant departments with corresponding authorization, such sharing is supported by the consistency of various internal operational data and statistical standards, because it is based on standardized operations within the enterprise and the data generated.
Differences between management methods and support tools. In traditional manual management systems, management methods and supported tools are relatively weak, and enterprises rely mainly on the limited management capabilities of relatively independent functional departments. In addition, Manual Document Management Solutions and original data systems are difficult to provide strong support for comprehensive statistical analysis with increasingly strict requirements, faster speeds, and increasingly frequent repetition. In MIS, a large data and data management system can be established with the help of the features of Computer-specific large-capacity memory and high-speed and high-frequency repetitive operations, this system is then used to carry out complex, fast, and dynamic Summary of enterprise operation data, so as to provide the operational decision-making basis for enterprise operation decision makers in a timely and reliable manner. The powerful support provided by such advanced management means and tools is unmatched by the traditional manual management mode.

 

Ii. Conditions for enterprise MIS Construction

If an enterprise wants to successfully build MIS, in addition to computer equipment, specially developed application software and related technical support, it is more important than some non-computer conditions. The most important of these are:
Accepting the new management concept is a prerequisite for building MIS. Whether enterprise management decision makers really understand and accept the new management concept of dynamic integration management mode plays an important role in the smooth construction of the system. The establishment of a new system is actually a major enterprise mechanism change. This requires a great deal of determination from the decision makers, regardless of the organizational structure of the enterprise, there will be great changes in the management operation process and other administrative cooperation. Without the approval of decision makers in the business world, this will not be feasible.
The standardization of enterprise operation management is the guarantee of MIS Construction. The normal operation of computer management information systems must be based on strict and standardized enterprise operations and management. Before establishing MIS, you must first standardize the enterprise operations. The individual's functions, responsibilities, power, and permissions in each department or even in some important positions of an enterprise must be clearly divided and defined. At the same time, a strict management system should be established within the enterprise, requiring the staff of all departments and management points to operate in an accurate manner according to the operation process; it is also necessary to establish a corresponding review system and strict monitoring measures, and make the three mutually related and relatively independent. The scientific and reasonable setting of these administrative systems is equally important to the establishment of MIS.
Unified Standard Basic data of enterprises is the cornerstone of MIS Construction. MIS is actually a huge database management system. In enterprise operations, including production, supply, sales, storage, financial accounts, and other information, it will be converted into relevant data by MIS, these materials will be dynamically shared by all departments in the enterprise. Whether the data can be fully connected on the Enterprise Management Network and easily called by all relevant departments or personnel is another key to the success of the system. To this end, the enterprise must establish a unified standard for the entire operation data, and all departments and relevant personnel in the enterprise must strictly implement this standard. This work should also be completed at the early stage of the MIS Design.

Iii. Principles of enterprise MIS Construction

Innovation principles. Computer technology and management science have developed very rapidly. In order to keep up with the pace of the times and give full play to the role of MIS to keep pace with the times, we must be innovative and advanced in the construction of enterprise MIS, we should pay attention to technological development and environmental changes, learn about new technologies and use new technologies in a timely manner, so that the target system has a qualitative leap over the original system and can fully reflect its advanced nature.
Overall principle. Enterprise management can be understood as a reasonable "Closed Loop" system, and the target system should be perfect for this "Closed Loop" system. The complete implementation of computer management for enterprises does not necessarily have to be achieved at the same time in all aspects of the enterprise, but all aspects of the system must be designed completely. At the same time, the complete and practical documentation is also a sign of successful MIS. MIS Construction starts from the feasibility study and goes through major stages such as system analysis, system design, and system implementation. Each stage should have documents and documents, which are continuously improved and enriched during the development process, to ensure the integrity and availability of enterprise MIS data.
Quality principles. MIS is actually a huge data management system. All basic data and operational data of an enterprise are recorded in this system, therefore, the accuracy and reliability of the information stored in the system are very important. It can be said that correct and timely information data is the intangible assets and valuable wealth of the enterprise, while wrong data is a burden, garbage, or even a time bomb that causes the system to crash. Therefore, the quality of data collected by the management information system is one of the keys to the success or failure of enterprise MIS Construction. In order to ensure the quality of MIS development from the ground up, the following work must be gradually improved for enterprise management: the management process is procedural, and various departments have corresponding operation processes; The management business is standardized, each department has corresponding operation specifications; unified report files, fixed content, periods, and formats; improved data and code.
Economic principles. Although MIS can solve many problems that are difficult to solve in traditional management modes, it has to pay the appropriate price. The higher the management level, the finer the management content, the more investment, management fees, and computer maintenance costs, and the higher the cost. Theoretically, the finer the enterprise management, the more management points are set in the operation process, so that the value points of MIS increase accordingly, this may increase the number of people, funds, and related equipment involved in the management of information system operations. Therefore, when designing MIS, we should not blindly pursue some functions that are not necessary in actual use, but should pursue the best input-output ratio, that is, at the cost of limited and reasonable upfront investment and relatively fixed management fees in the later stage, scientific management measures are adopted to achieve the best management objectives.