Analysis of Enterprise MIS Construction (II)

Vi. Effectiveness of enterprise MIS Construction

After the establishment of enterprise NIS, the system can effectively solve the following problems with the support of accurate and reliable operational data:
Establish new enterprise operation rules to achieve standardized enterprise management. Because MIS is strictly designed according to the enterprise operation process, the system strictly controls all operation links within the enterprise, this allows the enterprise to coordinate operations, cooperate with each other, monitor each other, and control each other among its superiors and subordinates, relevant departments, and even key individuals. In fact, this system provides a rigorous Enterprise Operation Method for enterprises. It automatically monitors almost every important operation process, no matter what kind of production or marketing mistakes or vulnerabilities are discovered and solved in a timely manner. The self-feedback function provided by this new management system ensures a virtuous circle of enterprises. At the same time, the system also enhances the transparency of enterprise management, tries its best to eliminate the factors of governance, so that every employee can receive relatively equal and equitable treatment, and mobilize the enthusiasm of employees to the maximum extent, consciously operate according to enterprise rules, so that enterprises can achieve standardized management.
This ensures the stable and normal operation of the enterprise by synchronizing the enterprise management information flow with the management system data flow. The so-called enterprise management information flow refers to the integration of material flow, financial flow and responsibility flow in the enterprise operation. The so-called Management System Data Flow refers to the management information flow of enterprise operations collected by the Management Information System after quantitative processing. Theoretically, in enterprise management, all three management process delivery points are the management points in the enterprise management system. The most important function of MIS is to record the delivery events and data on these management points in a real, accurate, and timely manner, and quantify relevant management phenomena, collect statistics and combine the records of enterprise management according to certain rules, and then convert them into management information data streams. The reason why MIS enables an enterprise to manage its material flow financial flow responsibility flow in an orderly manner is that the information data flow provided by MIS dynamically and accurately represents the correct operating rules of the enterprise.
Utilize the network advantages of MIS to realize the economic scale benefit of enterprise operation. If an enterprise wants to develop, it cannot be confined to a limited number of regional jobs. Cross-city, cross-province, cross-region, and cross-country operations, to expand the market and increase the operating space, in order to achieve economies of scale and system chain effect, this is the goal of every enterprise that strives to make a difference. Large-scale and Remote Multi-point operations have left the traditional management model helpless. Inventory management, collection management, personnel management, logistics allocation, and so on, a series of problems that can be solved step by step, with the increase of business outlets and the extension of business distance, it becomes increasingly difficult to control. In this regard, MIS shows a unique advantage. It implements different forms of remote data transmission according to different requirements of enterprises, providing basic technical guarantee for remote management. This intangible extension of management can be realized only in MIS supported by computer networks.
Reduce the operating costs of enterprises and improve efficiency and increase efficiency. After MIS is applied, it can automatically collect and summarize enterprise operation data, limit human duplication data input to the lowest level, significantly improve work efficiency and reduce the waste of human and material resources. The full use of computer analysis and computing capabilities in the system, the maximum optimization of the inventory structure, so that the implementation of zero inventory becomes possible, thus effectively improving the enterprise's capital utilization. Computers can replace humans in complex statistical work, provide operational decision-making basis for enterprises, and fully reduce management costs for enterprises. In short, the new management information system in all aspects of the enterprise's comprehensive operation costs are reduced, while improving work efficiency, while greatly improving the efficiency of enterprises.

VII. Development of Enterprise Management Information System

The development of enterprise management information systems should follow the principle of "Everything starts from reality, based on the actual needs of the user, technical strength, financial conditions, external environment, and other factors, select an appropriate method for independent development, commissioned development, cooperative development, or purchase of ready-to-use software, during the entire development process, we should focus on cultivating, training, and expanding the management and maintenance teams of the system. Due to different factors such as the size, complexity, input, and method of the development system, the steps and content of the development process are also different, but generally the following procedures are required:
Development Preparation and investigation. Preparation for system development mainly includes putting forward development requirements, setting up development teams, and formulating development plans. Later, a System Survey was conducted. The main contents were as follows: (1) Overview of the current system. The system's development history, current scale, working condition, management level, main contact with the outside world, main problems and weak links. (2) Organization of an enterprise. Draw an organizational structure diagram to clarify the administrative relationship, staffing, scope of work, and geographical location of the organization, and discover unreasonable problems and the potential impact of the new system on the existing organization. (3) Business process of the enterprise. Based on different business types and processing time, you can gain an in-depth understanding of the business processes of the current system, and draw a flowchart to discuss with the business personnel repeatedly for approval. In the survey, we should pay attention to the combination of qualitative and quantitative, and the flow, frequency, requirements, and problems to be solved of people, finance, things, and information. (4) reports and data processing. Collect and understand various statistical reports, data formats, content, processing time, frequency, rules, and existing problems. (5) The enterprise's expectations and requirements for the new system. Understand the requirements of the leadership and various management and business personnel on the features of the new system, the objectives to be achieved, the various constraints required, and other issues that should be explained.
System Analysis and Design. System Analysis is a key part of system development. On the basis of system investigation, we should conduct a detailed and in-depth analysis on the functions of the new system and establish a logic model for the new system. The model consists of the system data flow chart, overview table, data dictionary, logical expression, and related descriptions. Because the new system model is based on the analysis requirements of the current system, the feasibility of the new system model needs to be discussed and modified by both developers and users, and a consensus should be reached to complete the system analysis report, after being approved by the relevant departments and leaders, the system will be transferred to the system design stage. System design should consider various constraints based on the logic model in the system analysis report, use all technical means and methods for various specific designs, and determine the implementation scheme of the new system, solve the problem of "how to do the system. To ensure the quality of the system, we must abide by the common design principles to improve the system's variability, reliability, work quality, work efficiency, economic and practical indicators as much as possible.
System implementation and conversion. The main tasks in the system implementation phase include: purchase and installation of system hardware, compilation and debugging of programs, training of system operators, preparation and entry of system-related data, and system debugging and conversion. In the above sections, the accuracy of data preparation and input is the foundation for the smooth conversion of the system, and must be strictly controlled in the sorting, entry, validation, and other aspects; personnel training is the key to the smooth transformation of the new and old systems. At this stage, we must conscientiously complete and ensure good quality.
System maintenance and evaluation. Enterprise management information system is a complex human-machine system. The changes in its external environment and internal factors constantly affect the operation of the system. At this time, it is necessary to constantly improve and maintain the system, to improve system operation efficiency and service level. System evaluation mainly refers to the inspection of system objectives and functions after the system is built and runs for a period of time, and the comparison with the expected objectives set in system development, write System evaluation reports in a timely manner. The system maintenance and evaluation phase is the last and longest time in the system life cycle. The quality of work in this phase can determine the length and effect of the system life cycle, attention must be paid in a consistent manner.