Basic knowledge of Word

One: The meaning of the symbol in the menu

Commands in menus are usually made up of icons and command text, and some command text is followed by a shortcut key prompt.

But when we open the menu, we will find some symbols, such as the triangle, ellipsis, horizontal line, and so on, what do these symbols mean? "" Next to the menu command, which indicates that there are also several commands in this item that you can click to open a submenu, such as INSERT, Delete, and so on in the Table menu, which contains multiple commands.

menu command next to "...": indicates that executing the command opens a dialog box, such as "new", "Font", "replace", and so on.

The horizontal line in the menu is used to group, with more than 10 commands in each menu, or more, these commands can be divided into groups by function or feature, groups and groups with a horizontal line, such as the "File" menu, "new", "open", "close" and other commands for a group, "Save", "Save As", "version" As a group, page setup, print Preview, print, and so on, to make it easier to find the commands you want by using this category.

Gray command in menu command list: Indicates that the command is not currently executing. For example, if you do not select text or objects, you cannot copy, cut, and so on. If there are no tables in the document, many of the commands in the Table menu cannot be executed. The Undo command is not selected until the file has been manipulated, and the Repeat command is enabled if the undo action has been made.

OK, through the above introduction, you can understand the meaning of the symbol in the menu! Above we just take Word97 for example, in other application software also apply.

Two: The relationship between Chinese size and pound

In Word, there are two types of units of measurement, one is the font size of the Chinese characters, the first, the early, the number 、... Number seventh, eighth, and the other is the international "pound" to say, such as 4, 4.5, 10, 、... 48, 72 and so on.

In Chinese font size, the larger the number, the smaller the word, so the number eighth is the smallest; When you use the size of "points", the smaller the number, the smaller the size of the character, and the larger the size of the character. How big is 1 pounds? 2.83 pounds equals 1 millimeters, so the 28th word is probably a centimeter high word, about the equivalent of a word in the Chinese font number.

In Word, the Chinese font size is the 16 kinds, with "point" is a lot of font size, the number of points in the range of 1~1638, that is, the largest size can be 1638, about 58 cm square, the smallest font size of 1, three such words add up to a millimeter wide. General A4 paper can accommodate the maximum number of pounds is about 630, in the actual use of the process can be set according to the size of the word, want to large words, or a small sleeve pin can be.

Three: The function keys in Word 2000

As a Word2000 user, do you know if you have used the function keys? Here, the author of the Word2000 in the role of F1~F12 function key briefly introduced, I hope you can help.

F1--is the shortcut key to the MicrosoftWord help command in the Help menu.

By default, when you press the F1 key, the big eye clips appear on the screen and ask what you want to do. If you do not like the "Big Eye folder", you can right-click it, click the "Select Assistant" command, and then click the "Next" button, in the "check", "PHS", "Sundance", "Miao teachers" and other 10-bit assistants to choose from.

F2 Key--action is "move text or graphics."

After the Chinese text or graphics, press the F2 key, then the left side of the status bar appears "Where to move?" "Inquired of. At this point, move the insertion point to the position you want, and then press ENTER, the selected text or graphic is moved to the current position, and pressing the ESC key cancels the operation.

F3 Key--the function is "Accept AutoComplete entry".

AutoComplete is a shortcut that Word provides to users to enter commonly used words and expressions. For example, when you type "2000", the screen will appear "2000/xx/xx" (this is the system's current date) of the prompt information, this is "AutoComplete", to accept the prompts, press F3 key, otherwise please continue to enter.

F4 Key--The effect is "repeat last action." For example, when you want to enter the word "often", when you enter a "regular" word, press the F4 key, the system automatically repeats just the operation, enter the second "regular" word.

F5 Key--Press the F5 key, which is equivalent to clicking the "position" command in the Edit menu.

F6 Key--the function is "Navigate to the next pane."

When you use Word2000 to edit a document, sometimes you need to look at different parts of the same document, for example, to move or copy text between two parts of a long document, you can split the editing window into two panes, one pane displays the text or graphic you want, and the other pane shows the destination for the text or graphic. Then select the text or graphic and drag it to the position you want. To split the editing window into two panes, you can point to the splitter bar at the top of the vertical scroll bar (if you are in the document structure view, or if you close the vertical scroll bar, you cannot see the splitter bar). At this point, need a single? quot View menu, "Document Map" command, close the document Map; or click Options in the Tools menu, select the View tab, select the Vertical scroll bar check box, and when the pointer changes to an Up-down arrow, drag the splitter bar to the position you want. Now, you click anywhere in the previous pane, click anywhere in the next pane, and then press the F6 key to see what happens to the insertion point? To restore a split of two panes to a single window, double-click the splitter bar at any point.

F7 Key--is the shortcut key for the spelling and Grammar command in the Tools menu.

F8 Key--the effect is "extend the selection."

When the extended mode is turned off (the extension button on the status bar is not available), pressing the F8 key opens the extended mode. When you open extended mode, press F8 to add the selection: Select one word at a time, select a sentence two times, and so on ... Press the ESC key to turn off extended mode.

F9 Key--The effect is "Update Selected fields."

In Word, a field is an encoding instruction that inserts a variety of information into a document, and can be used to control the insertion of text, charts, indexes, catalogs, graphics, or numbering, which is equivalent to data that can change in a document or to a placeholder for a form letter or label in a mail merge document. Fields are similar to formulas in MicrosoftExcel, specifically, field codes are similar to formulas, and field results are similar to the values calculated by formulas. This determines that the domain has two display forms, the field code and the field result. When you select a field, press the F9 key to generate a new field result.

F10 Key-The function is "activate menu bar", the equivalent of the ALT key.

F11 Key--the function is "go to Next Field".

In Word2000, when you press F11, the next field is automatically selected, which allows you to quickly select the fields you want when the document is longer and has more fields.

F12 Key--Pressing the F12 key is equivalent to clicking the Save As command in the File menu.

You may wish to try it while editing the Word2000 document, perhaps these shortcut keys can help you improve your editing speed.

Four: How to quickly close multiple documents?

In WORD2000, each open document displays an icon on the taskbar, and if you open a number of files, it can be cumbersome to close, even if you click the Close button in the Word window, only the currently active document will be closed.

To turn all open documents off at once and not quit Word, you can press the SHIFT key and click the File menu to select the Close all command.

If you want to close only a few of these documents, you can press CTRL and then click the icon for the document that you want to close on the taskbar, and the icons are raised in a sunken state. Right-click on the icon and select Close to close all selected documents. You can also minimize, restore, or maximize the selected document in this way.

These methods also apply to other Office components, such as Excel2000, PowerPoint2000, and WPS2000.