Business email writing guide

English mail

1. Format (refer to the following sample)

2. Subject and guest

3. Word Error

4. punctuation marks (space should be followed by punctuation marks)

5. You need to use the honorific words please help to, wocould/cocould you help to, thanks for your help to/thanks for your confirm.

Example:( Please follow this style to write English)

Bytes ------------------------------------------------------------------------------------------------------------

Hello Jony,

We 've removed this file from 20100011 edition.

Please confirm consistency between our delivery file and your working directory.

Best regards,

Shirly.

Bytes ------------------------------------------------------------------------------------------------------------

Chinese mail

1. Select the sender object based on the actual situation. Send Group messages (CC members) to the relevant information and information that everyone participates in)

2. When replying to an email, put the content you want to write at the top, not at the bottom.

3. When sending a group email, if you need to pay attention to it by default, you should specify to XXX before the message

4. The mail title should be concise and detailed in the body

5. Set the email server to "keep backup on the server and delete it 7 days later"

Generally, email subjects include

• Salutation)
• Body)
• Complimentary includes a greeting. Separate them with commas.
• Signature)
• There are usually spaces in the mail, but the mail can all be the top.

Example 1:

Dear Marco,

It is my great pleasure to have your feedback and response after the Frankfurt show.

Looking forward to hearing back you soon and I wish that we cocould keep in touch for long time. Thank you again!

Kindly regards,

*********

Example 2:

Dear Yan Zhang,

Firstly I wowould like to thank you again so much for the very nice conversation with me on th phone.

As mentioned, my boss, mr. Marcel *, Vice President automotive of * will be in Shanghai of China on December 8th and 9th, 2009 for the Telematics CHINA 2009.

Proposed topic for discussion wocould be about the introduction of both companies and possible fields of future cooperation.

Again, thank you so much for your kind maintenance ance and hope to have you soom reply.

Last but not least, a great day I wocould like to wish you.

Best regards,

Dung-anh vu

Automotive Team Assistant

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Cinterion wireless modules GmbH

St-Martin-Str. 53

81669 Munich

Germany

Telefon: + 49 89 21000 9131

Mailto: dung-anh.vu@dinterion.com

Web: www.dinterion.com

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