Five major causes of project management failure
1. Based on the poor project information, carry out a top-down plan
The responsibility of the project plan is always a hot topic in each seminar. There seems to be a consensus that an individual can plan a project, set a deadline, set a budget, and do not need or need very little input from frontline personnel. Many people forget the individuals who control and understand resources in senior management, just as they control and understand the great mission of an organization.
When we plan projects from top to bottom, there are three main considerations. Regardless of the consideration, the individual and their experiences in decomposing the project need to be taken into consideration. There is a strong force here to integrate project opportunities, budgets, cycles, and other content with the help of high-level management and project members.
2. unrealistic progress
Determining the project deadline and progress is often a war between the project team and senior leaders or initiators. Each organization or structure has its own computing project cycle policy. The time period can be determined by the project sponsor, Project Manager, or by careful estimation by the entire project team member.
At the beginning of the project, because the project is not actually known, many situations will lead to an estimation and speculation about the time period, which is especially common at the beginning of the project. In fact, with the continuous development of the project, many uncertain factors gradually determine, we can get a more accurate project deadline.
Another factor for project teams or senior management to reduce project time is to force project members to work harder. After a project cycle is estimated, senior management will cut the project cycle by 10-30% to ensure that all emergency progress reserves are reserved outside the project (management reserves ). Does that mean that the project sponsor cannot change the project cycle and duration? Of course not. When a project team's project schedule is calculated in an extreme way without any reserves, the project sponsor has the responsibility to discuss the feasibility of the plan with the project team, it may even take the initiative to reduce the scope of the project.
3. No one is responsible for low productivity
The operation of the project team will be particularly difficult, especially when you are not the direct boss of the team and are not given sufficient power. When the project team does not have a formal way to evaluate the work completed by the project members, or cannot report the member information to their department leaders, the situation will become worse. The result is that the members of the project are inefficient, but they are well evaluated by their department leaders.
We are studying the cause of this phenomenon, changing the way of responsibility in your culture, and finally building a feedback meeting mechanism to track the entire project team, in addition, project members are more responsible.
4. Reasons for lack of Sense of Responsibility
The organization management method may be an administrative or weak matrix. project members come from different departments and report to the leaders of different departments. When communication breaks down and defects are well fed back to project member performance, the problem arises. Project Members are very aware of this gap, and they often take advantage of this gap and communication defects to turn to their own advantages.
Due to the lack of proper evaluation criteria for project Members' work outputs, project members do not have to take any responsibility. In the development process of the project team, in order to achieve quality, progress, communication and other project objectives, we must form team rules and work evaluation methods that everyone can understand and agree. If there is no good quality evaluation method, the project members may postpone the inspection of quality problems until the completion of the project. The corrective actions taken at this time will increase the cycle and budget of a large number of projects.
The third reason is that the project team has set inappropriate code of conduct. The value and growth of project members in their work are not clearly stated. Without such a statement, many teams find that they expect project team members to take responsibility without being able to drive actively. Since there are no standards, project members will use the standards they define to benefit them.
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5. The Team has no proper skills.
Have you ever stayed in a project team that is inefficient or has no proper skills for project members? In such a team, project members and customers will be frustrated and will damage the project process and confidence in the project. How did these things happen? What should we do if the project team does not have the appropriate skills to complete the project? All these issues are important and must be reviewed so that the project can be carried out in an effective manner.
There are many reasons why the project team does not have the skills required to complete the project. In most cases, the project team has 80% skills in advance and needs to narrow the gap between the remaining 20% skills. To make up for this gap, you can use experienced personnel, outsourcing personnel, and internal training in other projects to improve your skills.
The primary reason why the skills of the project team cannot be met is that the skill level is not changed when the project requirements have changed. The requirements and objectives of some projects are constantly changing. Therefore, the skill level of the project members must be changed to adapt to the new problem solving and the need for innovation.
To sum up, the reasons for project management failure are not only these, but these are typical and can be summarized for your reference.
Have you ever stayed in a low-Performance Project team or a project team with no proper skills? In such a team, project members and customers will be frustrated and will damage the project process and confidence in the project. How did these things happen? What should we do if the project team does not have the appropriate skills to complete the project? All these issues are important and must be reviewed so that the project can be carried out in an effective manner.
There are many reasons why the project team does not have the skills required to complete the project. In most cases, the project team has 80% skills in advance and needs to narrow the gap between the remaining 20% skills. To make up for this gap, you can use experienced personnel, outsourcing personnel, and internal training in other projects to improve your skills.
The primary reason why the skills of the project team cannot be met is that the skill level is not changed when the project requirements have changed. The requirements and objectives of some projects are constantly changing. Therefore, the skill level of the project members must be changed to adapt to the new problem solving and the need for innovation.
To sum up, the reasons for project management failure are not only these, but these are typical and can be summarized for your reference.
