5 tips to make work easier

In today's increasingly complex and compact work, "Simplicity" is the best response principle.
You only have 1440 minutes a day. How much work can you do? In a complex and accelerated workplace environment, we must complete more and more tasks in less and less time. In today's increasingly complex and compact work, "Simplicity" is the best response principle.

The most important reason for the complexity and inefficiency of modern people's work is "lack of focus ". Because it is unclear about the goal, it is always a waste of time to repeat the same thing or unnecessary things. If key messages are missed, too much time is wasted on unimportant messages, the same thing must be communicated repeatedly. The goal is clear, the key points are mastered, and the communication is good.

Below are some of the most practical and simple work methods available for your reference.

1. clarify the objectives and requirements of the job to avoid repeated jobs and reduce the chance of errors.

Generally, you don't know what you should do: What impact does this goal have on your work? What does this goal mean to you? After clarifying all the problems, you can start to work.

You must clarify the following issues:

-- What changes do I have to make in my current job?

The goal is not to explain the company's goals or strategies to the other party, but to what it means to you and what is the relationship between the company's goals and your personal goals. If the boss re-sets the company's operating strategy and objectives for the next year, you can ask: "What adjustments should I make to my work objectives? Is it necessary to change the current working method ?"

For example, if the company is expected to increase its turnover by 10%, the marketing department must achieve the Department goal or the performance of individual sales personnel to achieve the company's overall goal.

-- Where can I start from?

What you need to know is not the details of the work, but the general direction and priority. For example, you should first confirm the items before you can start the subsequent jobs; which should be placed at the end to avoid changes to other processes and must be redone repeatedly; how to coordinate and integrate various processes.

-- What should I pay attention to avoid affecting the achievement of the goal?

You can seek advice from your supervisor to avoid mistakes or mistakes that may be made during the process. Based on past experience, you must prepare for unexpected situations. This greatly reduces unnecessary error attempts and increases the chances of success.

-- What tools and resources are available?

You should first understand the company's existing resources that can be applied and what support you can seek to plan your own time and work progress more effectively.

2. You must have your own opinions in the report. You only need a small amount of information to make the boss satisfied.

When most people report to the supervisor or the boss, they always worry that there is not enough information. "What should I do if the boss cannot answer the question ?" Some research shows that 10% to 15% of people are afraid of the boss, and if there are not enough materials to report to the boss, more people are afraid.

In fact, such concerns are redundant. Too much information will become irrelevant. If there is no explanation, it will not help the boss at all. "The most important thing is to streamline the content and cut the key points, and help me make decisions quickly." This is the consistent conclusion that Jason obtained when visiting the requirements of multiple senior supervisors for the content of the presentation.

What you need to do is to use important information or data to make explanations. You must have your own opinions rather than ambiguous descriptions. If you are the boss, what kind of decision will you make: When is the best time to market new products? Shouldn't we follow our competitors to cut prices, or do we have to reverse the trend?

In addition, when reporting to the boss, you must be able to accurately control the time. You must be prepared and be interrupted during the reporting process. The boss may have to answer a call first, it may take time to explain and discuss some questions. Therefore, if you have 30 minutes to prepare 10 minutes of report content, you can not only avoid exceeding the time limit, but also save more time for the boss, it is more efficient to show your work efficiency.

If the subject of the report is about long-term planning, remember that the past and the next 90 days are the most important. If you want to make a presentation on 10 pages and report on the annual plan for the next year, the plan for the next 90 days should cover 9 pages, which should be described in detail, for the rest, only one page is required.

In addition, if you want to get support from your boss, you must be clear, direct, and concise. Don't let the boss think that you just want to be lazy and push the responsibility to the boss. For example, if you want your boss to support your proposal, you should list the completed work items and propose the matters that require the boss's assistance in the next 30 to 60 days: for example, which meetings he may attend, who the attendees are, and what matters he needs to publicly announce to all employees.

3. When there is no possibility of communication, do not waste time trying to change

Generally, your boss may have the following five answers:

-- Totally agree: "I totally agree with you and will fully support you ."
-- Agree: "I do not fully agree, but I believe in your judgment ."
-- No doubt: "I don't agree with you because... Thank you for your comments ."
-- Do not agree: "Just do what I do ."
-- Totally disagree: "I will never allow such an idea, not others ."

If you find that, during the communication process, the answer from your boss is mostly the first three cases, it means that he can communicate and is willing to accept others' ideas. In most cases, the last two cases indicate that he is not easy to communicate. I can't listen to others' opinions, make impulsive decisions, do not want to reflect on others, just for personal interests or power ...... No matter what kind of ideas or opinions you put forward, every time you leave the door closed.

If you really encounter such a boss, there is no possibility of communication at all, then you don't have to waste time or spirit to do unnecessary communication or try to change. At this time, you have to make a choice, whether you can accept such a work environment, everything is done only according to the opinions of the boss; or you prefer to have their own space. This is a matter of choice, and it has nothing to do with the good and the bad. You can do the following:

-- Smile and nod. You have decided not to put all your energy into this company. Just as this is a job, you can do a good job. This job is not a very important part of your life. You would rather spend more time on your family or your own interests.

-- Seek other voice channels. You still believe in this company and think it is a good working environment, but you have met a bad boss. So you also want to make some further efforts: whether there are other channels in the company that can let your thoughts or suggestions be heard by other people in the company or higher-level supervisors, such as all staff meetings.

-- Prepare to switch the runway. You already know that the problem cannot be solved. Maybe the company is unwilling to solve the problem, or lacks sound systems and pipelines. In this case, you should take the initiative to change to a new environment.

4. As long as you gain trust, you can win the resources you need without repeated communication.

Under the pressure of operating costs, it is not easy to win more resources from the company. Especially when it comes to money, it seems complicated. Even after countless discussions or accurate calculations, there are few chances of success.

However, in most cases, the success of budget is not just about money, but also about interpersonal relationships and trust. If the boss trusts that you can actually solve the problem and create benefits for the company, you can naturally get the budget you want. But if he doesn't have enough trust in you, even if the company has more surplus or just strives for a small budget, it will be very difficult.

Don't just look at the money problem. If you are stuck in a digital game all the time, the situation will always be bad for you. The company must face the harsh economic pressure and always hope to create more with less money.

The boss's trust in you comes from your ability to solve problems. So you must think from different perspectives: What is the biggest headache for your boss?

-- Cannot be completed according to the original plan.
-- Unable to control the situation and feel unsure about the future.
-- We hope employees can do more and reduce their costs.

When fighting for a budget, you must first understand what the boss may worry about. This is the most effective reason for your persuasion. For example, "if you want to add two more people, you only need 6 weeks to complete the work as planned ."

In addition, do not only emphasize the needs of your organization or department. The goal of your budget is to help the boss solve the problem and achieve the goal. Therefore, your focus is on the boss's concerns, rather than budget figures.

When you make a request for the first time, the most important thing is to let the boss know about your proposal. The shorter the meeting time, the better. It is better not to spend more than 15 minutes. Do not directly request the amount of budget required during the first proposal, so that there is usually no high chance of success. Your goal should be to have a second chance of discussion. If the boss is willing to discuss the budget again, the chances of success are generally as high.

5. Focus on the work itself, not the name of performance evaluation, in order to truly have a good performance

Performance evaluation is a good idea, and each of us should always know our job performance at any time. In most enterprises, performance is over-operated, with different names and complex computing. The supervisor did not have enough time to make in-depth ratings, but finally became a digital game.

The company's real goal is to expand control and reduce costs. The performance appraisal system gives the company a legitimate excuse to expel incompetent employees. In order to keep their jobs, employees only want to make their achievements better.

In fact, you don't have to spend your energy on these digital games. You don't have to take lessons at your own expense because the company wants to assess your foreign language skills today; one day, the company decided to join the evaluation project of the Proposal planning capability, and you began to worry about what to do. This will only make you exhausted, but the result is counterproductive.

To achieve good performance, you should start with the work, rather than performance evaluation. You just need to think of the following question: how can you do this well? What kind of capabilities do you need to enhance? When you successfully complete your goals and have specific results, you will naturally have good ratings. You only need to do the following two things:

-- At least ask your boss every month: "How do I do it ?" Ask specific questions as much as possible, for example, "Does the boss have any comments on my schedule ?" "I think the meeting process is very smooth. Do you think there is anything else to Improve ?"

You should communicate with your supervisor about your performance at any time, instead of performing an annual performance evaluation. In this way, you can know in advance where your shortcomings are and make corrections in a timely manner, you can also understand the supervisor's expectations.

-- At least ask every month: "Is there any need to adjust the original work schedule ?" Maybe your goal was set at the beginning of the year, or even at the end of the year before. However, the external environment has changed and the previously set goal is bound to be adjusted, therefore, the highest priority should be determined at any time.

When you do the above two things, you can understand your job performance at any time, and confirm that you are handling the matters that should be completed first, naturally you can achieve