Definition and purpose of time management

Time management Definition

◆ Time is life, and time is money. ◆ People tend to focus on their lives and financial management, while ignoring time management. ◆ Make good use of time is to make good use of your own life!

Time management is a dedicated and targeted application of reliable work skills in daily affairs, guiding and Arranging Management of your own and personal life, and taking advantage of the controllable time reasonably and effectively.

 

The purpose of time management

The purpose of time management is to put time into work related to your goals to achieve "three effects", namely effect, efficiency, and efficiency.

Results are the expected results;

Efficiency is the result obtained at the minimum cost or cost;

Performance is the best expected result at the minimum cost or cost.

Figure 2-1 "Three-effect" Relationship of time management

Historical Evolution of Time Management Theory

First, let's take a look at the historical evolution of time management theory. In the process of technological development, everyone pursues better efficiency, efficiency, and effect. How to save more time and how to put time into the most efficient results in the process of pursuit, there have been several methods in history, the change between these methods is like a historical evolution.

First Generation Time Management Theory

 

It is basically a memorandum. On the one hand, let it go, and on the other hand, it will track the time schedule. Note is a special feature of memorandum management, which can be carried with you. If you forget it, you can take it out. If most of the tasks are completed by the end of today's day, they can be crossed out in the memorandum; otherwise, they will be added to tomorrow's memorandum. This is the first generation of time management, called the memorandum of time management.

The advantage of such time management is that when important things change, they have a strong adaptability and conform to the facts. Another advantage is that there is no pressure, or the pressure is relatively small. Memorandum-Based Management facilitates tracking those To-Do items.

However, the memorandum management does not strictly control the organizational structure and is relatively casual. Therefore, some things are often missed. Ignoring the overall organizational planning, sometimes there is a kind of problem that seems to be dealing with the situation or some work. This is the shortcoming of the first generation of time management.

Second Generation Time Management Theory

 

The emphasis is on "planning and preparation", which features a notebook. The feature is to set a schedule, record what should be done, indicate the deadline for completion, and indicate the date of the meeting.

This management mode has the advantage of tracking appointments and what to do. The achievement rate of tasks completed through the set goals and planning is relatively high.

The disadvantage is that it is easy to generate the habit of arranging everything, and there is no room for thinking.

Third Generation Time Management Theory

 

The main idea is "planning, making priorities, and operating on me ". This generation of management emphasizes value and aims at achieving a value. Therefore, it is characterized by writing daily activities on paper or inputting computers to plan a variety of planning tables or organizational tables in detail. It is mainly used to improve work and life efficiency.

The advantage of the third generation of time management is to emphasize values, take value as the basis, or take value as the orientation of a way of life and work. It can achieve long-term, mid-term, or short-term goals, and improve productivity through daily planning and priority; it is highly efficient and orderly.

The negligence of the third generation of time management is manifested in ignoring the natural law and lack of foresight. Because it is value-oriented and you want to get these things, you think this is the most important thing in your life, so there are often some mistakes in the arrangement, in fact, the value may not be the natural law.

Fourth generation time management

 

It emphasizes all the theory of the compass centered on natural laws. This kind of management law goes beyond the traditional idea of faster, better, and more efficient. Instead of changing the clock, it provides a compass because how fast people are going is one thing, direction is the most important. But how to get closer to the future goal.

This kind of management theory emphasizes the action of every day, and the action of every time period should be very close to the goal of the future. Therefore, it emphasizes a direction, also called zhengbei theory.

 

Table 2-1 Historical Evolution of Time Management Theory

Evolution of Theory	Features	Advantages	Disadvantages
First generation time management	Memorandum type	Strong strain, no pressure	Ignore overall planning at will
Second generation time management	Deployment book planning and preparation	Appointment tracking event achievement rate is relatively high	Habits of Arrangement
Third-generation time management	Emphasizing value planning and prioritizing	Value-Oriented Productivity Improvement	Ignoring the lack of foresight of Natural Laws
Fourth generation time management	Natural law and compass Theory	Efficiency direction

 

In the course of your life, every decision is either far away from your life's goal, or close to your life's goal. So you are making choices at every moment and making decisions at every moment.