Office 365 Administrator Guide 2--Manage Exchange Online users

1) Managing Recipients

1. Select "Manage My Organization" > "Users and Groups" > "New".

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2. Enter the following information:

First name, initials, last name these fields are not required, but they are useful.

* Display Name This name appears in the Address Book, on the To: and from: Lines of the e-mail message, and in the list of mailboxes in the Exchange Control Panel. It is required.

* The Windows Live ID or Microsoft Online Services ID is comprised of the user alias located to the left of the @ symbol and the domain name located on the right (for example, contoso.edu or fabrikam.com). It will be the user's login ID and email address. Users access their mailbox using their user ID. The user ID is required.

Note If you have an accepted domain in your organization, the names of those fields are displayed in the drop-down list. If you have more than one domain name in this list, select a domain name when you create a new mailbox. For more information about how to use accepted domains, see accepted domains.

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The Mailbox Plan mailbox plan defines the user's settings and permissions. If your organization has multiple mailbox plans, you can select a mailbox plan for the user here.

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3. When you are finished, click Save. and view the results in the Exchange Admin Center

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2) Create external contacts

1. In the Exchange Control Panel, select Recipients > Users and Groups > Contacts > New.

2. Enter the following information:

First name , initials , Last name These fields are not required, and they do not appear in the Address Book.

* Display Name This name appears in the Address Book, on the To: and from: Lines in the e-mail message, and in the external contacts list in the Exchange Control Panel. This is required. You can also enter a contact's first and last name here.

* Alias aliases are used to identify external contacts. The alias of the contact is required, and it is the unique identifier of the external contact in your organization.

* External e-mail address Enter the external email account of the external contact here. This is required. e-mail sent to this contact will be forwarded to this email address.

3. Click "Save" when you are finished.

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3) Create a resource mailbox

1. In the Exchange Control Panel, select Recipients > Resources > New.

2. Click New and select Room mailbox in the drop-down list.

3. On the New room page, enter the following information:

meeting Room name This name will be displayed in the Address Book. Make sure there are no spaces before and after the room name.

e-mail address This address consists of the alias to the left of the @ sign and the domain name on the right (for example, contoso.com). A room mailbox has an e-mail address, so it can receive meeting requests, but there is no associated account to log on to this mailbox.

location , phone , capacity Use these fields to enter detailed information about the meeting room. However, as mentioned above, you can include all of this information or part of the room name in order to make it easier for users to view it.

Booking Requests Use this section to configure how the room mailbox handles scheduled requests.
? Meeting requests that are automatically accepted or rejected for a booking request are automatically scheduled for the meeting room. If a schedule conflicts with an existing booking, or if the booking request exceeds the meeting room schedule limit (for example, the meeting duration is too long), the meeting request is automatically rejected.
? Select the agent agent that accepts or declines the booking request to accept or reject the meeting request that is sent to the room mailbox. If multiple resource proxies are specified, only one agent is required to process a specific meeting request.
To add a delegate, click Add. On the Select Agents page, select a user, click Add, and then click OK to return to the room mailbox page.
To remove an agent, select the appropriate user, and then click Remove.

4. When you are finished, click Save.

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4) Management Group

1. In the Exchange Control Panel, select Recipients > Groups > New.

2. Enter the following information:
General This section provides basic information about the shared address Book and the groups that are displayed in the Options > self-management > Public Groups page to help users decide whether they want to join the group.

Display name This name appears in the Address Book, on the To: line (when you send an e-mail message to this group), and in the list of groups. The display name is required and should be user-friendly so that the user can recognize it. The display name must also be unique in the domain.
If you have implemented a group naming policy, the display name must conform to the naming format defined by this policy.

alias Type an alias. Aliases must be unique within a domain and cannot contain any spaces. When a user types an alias in the To: line of an e-mail message, the name resolves to the display name of the group.

e-mail address The name that you type in the alias field is used to automatically generate the section that appears to the left of the @ symbol in the e-mail address. The domain is the part of the e-mail address to the right of the @ symbol. Select a domain name from the drop-down list. Together they form an e-mail address, such as [email protected]. You can change the part of the e-mail address to the left of the @ symbol as needed.

Description Use this field to describe the group so that users can understand the purpose of the group.

make this a security group Select this check box to create a security group. After you create a group, you can modify the group as needed to hide it in the shared Address Book. Simply select the group in the Groups list, click Details, and then select the Hide this group in the shared Address Book check box.

Ownership Use this section to assign group owners. Group owners can add members to a group, approve or reject requests to join groups, and approve or reject messages sent to the group.

owner By default, the person who creates the group is the owner. All groups must have at least one owner. You can add an owner by clicking Add.

Membership Use this section to add members. Group owners do not have to be members of a group. Use Add group owner as member to add the owner as a member, or to remove the owner's membership.

members to add users, select users or other groups, and then click Add. After you add the completion member, click OK to return to the new group.

Membership Approval Use this section to specify whether people should be joined or exited from this group for approval.

choose whether to require owner approval to join the group These settings apply to membership. Select one of the following settings:
? Open: Anyone can join this group without having to approve it by the group owner This is the default setting.
? off: All join requests will be rejected and only the owner of the group can add members.
? Manual Approval: All requests must be manually approved or rejected by the group owner. If you select this option, the group owner will receive an approval request email to join the group.

Select whether to leave the group open Select one of the following settings:
? Open: Anyone can opt out of this group without approval by the group owner. This is the default setting.
? off: All exit requests will be rejected and only the owner of the group can delete members if you select this option, the group owner will receive an approval request email from the exit group.

When you are finished, click Save to save your changes and create a new group. If you do not want the group to be created, click Cancel to close the dialog box.

3. When you click Save, the new group appears in the Groups list.

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5) Password Requirements

Rules

The maximum length of a password is 16 characters.

L Strong password is at least 8 characters long.

L passwords are case sensitive.

L passwords can contain uppercase and lowercase letters and numbers.

The password can contain the following ASCII text characters: ' ~! @ # $% ^ & * () _ +-= {} | [] \: "; ' < >?,. /

Limit

The password cannot contain:

L Space

L Non-English characters

L The alias portion of the e-mail address. For example, if the e-mail address is [email protected], the password cannot contain user. Because this restriction is case-insensitive, you cannot use user or user in the password for [email protected].

Office 365 Administrator Guide 2--Manage Exchange Online users