Time management study notes

Document directory

• I. Four phases of time management
• 2. Several principles of time management

X1 concept of time management

In our daily life, we can always use some effective methods and correct methods to organize all aspects of our work and life, so as to manage our time to the maximum extent.

Time management not only refers to work, but also to all aspects of life, and strives to balance.

X2. Relationship between efficiency and Efficiency

Efficiency generally refers to speed.

How fast and cost-effective performance is.

I. Four phases of time management

1. Simply add time and memorandum.

There is a work task list, but there is no planning and no timetable

2. Work plan and schedule.

There is a list of scheduled tasks with time.

3. Priority is given to efficiency.

Primary and secondary orchestration.

4. importance-oriented, value-oriented, and result-oriented.

First: first, urgent and important (emergencies)

Second place: important and not urgent (it will be escalated to an emergency if it is delayed)

Third place: urgent but unimportant

Problem category:

Important:

Emergency: Crisis and urgent issues

Not urgent: improve production capacity, develop teams, and find new customers

Not important:

Urgent: teleconference and popular activities

Not urgent: tedious work and interesting entertainment activities

2. Several principles of time management

1) Parkinson's principle: to set time, do not expand infinitely.

2) the principle of going to the "28" principle. A few of the key points

3) The Mystery of attention: focus to produce efficiency.

4) Internal Energy Level: Adjust the biological clock to make the individual efficient

5) Efficiency and efficiency: not only fast but also good results

Six concepts of time management

1. consumption and investment: more investment, less consumption

2. opportunities and choices take the initiative to choose opportunities

3. Strain and Transformation means to adapt to changes, and to control the whole thing.

4. Efficiency and Effectiveness

5. Important

6. Response and preparation

Time killer: analysis of time loss

1. Problems with setting the target

2. Problems with plan preparation

3. Make a decision if there is a problem.

4. Problems in the work organization

5. Problems with daily schedule

6. Problems in Information and Communication

Time-consuming Factor Analysis

Type of time consumed by external factors:

Non-fast customer communication via phone interference

Incomplete documents and complex work are put on hold ...............

Type of time consumed by internal factors

If the plan is poor, you must be confused.

Lack of self-discipline and inability to refuse to delay ............

Example of a waste of time

Tangible waste

Insufficient resources, tedious and uninterrupted phone calls

Intangible waste

If the plan is not weekly, do not understand "no" delay, do not understand authorization, and do not prioritize

Basic Methods for improving personal performance

20% ~ 25% of the time to deal with important and urgent matters I will do immediately (if others can help do well, I will not do it myself ).

65% ~ 80% of the time to deal with important things not only do I spend a lot of time focusing on it

1% don't deal with urgent things. This kind of time should be learned to lose.

15% deal with urgent but unimportant things and reduce the time needed to do such things.

Weekly plan and weekly summary are particularly important (I have been working as a project manager for more than two years and have gained a lot)

The fewer reports employees enter, the better. Just hold down the important core tasks,

Office 5s management

1. sort out any items in the workplace as necessary and unnecessary, stay necessary, and clear unnecessary items completely. Only what you want to do on your desk
2. rectification: place necessary things in different categories according to the specified location, place them neatly, specify the quantity, and add a label.
3. Clean: clean up the dirt in the workplace, prevent the occurrence of dirt, and keep the workplace Clean and bright.
4. Clean: systematize and standardize the above 3 s, implement and maintain improvements.
5 Literacy: everyone should develop good habits, act according to regulations, and cultivate a positive and enterprising spirit

80% of the results of the Plan's leverage principle depend on 20 efforts

1. Slowly plan to take actions and listen to the opinions of the project staff. The plan should be implemented strictly as planned.

2. Perform reflection every 15 minutes.

3. Discover your own work opportunities

4. 4d principles:

Do it Now

Do it Later will talk about it Later

Delegate authorization

Don't do it now Don't do

5. Three Problems to improve efficiency: 1. Can I cancel it; 2. Can I merge it with other jobs; 3. Can I replace it with something simpler?

Time management rules

1. Set the working time for important and similar tasks

2. Set targeted avoidance, set the quiet time, and then reply

3. Set a time limit for meetings and personal appointments

4. taking priority as a basic principle for all work

5. Do the key and important work as long as possible

6. fully perform service work through delegated authorization

7. Divide the big task difference into small tasks with sub-Parts

8. Discuss with yourself the deadline for completing important and urgent tasks

9. Complete key tasks as much as possible

10. Plan based on efficiency

Work logs not only have past records, but also have future plans.

Set the SMART principle of the target (S = Specific, M = Measurable, A = Attainable, R = Relevant, T = Time-based ).

18 system methods of time management

Daily Control

Determine target

Seeking truth from facts

Plan

Never drag

Manage forms

Effective planning

Importance

Communication details

Dedicated

Reasonable Allocation

Clear Desktop

Office 5 S

Reduce interference

Manage emails

Management phone number

Full authorization

Manage meetings