Four-generation theoretical development of time management

The development course of Livernois Theory of time management:

First generation: time increments and memos

The first stage is called the simple increase of time and the memo, the increase of time refers to the time is not enough, and the work task is more, the simple overtime, extended working time. The memo is to make a list of all the items to be done, to make a task checklist, to do one thing, to tick off a piece, and to use this method to allocate time. On the one hand it is natural, on the other hand will also track the timing of the arrangement, the memorandum management features is to write notes, this memo can carry, forget to take it out to turn, if today's end of the day to complete the majority of things, you can cross the memo, otherwise it will be added to tomorrow's memorandum, So call memo time management.

Advantages:

Important things change when the resilience is strong, conform to the facts, no pressure, easy to track which agent matters.

Disadvantages:

Lack of a rigorous organizational structure, more casual, tend to miss out some things, ignoring the overall organizational planning, sometimes it seems to be coping with the situation or in dealing with some work.

Second generation: work plan and timetable

The second stage is called the work plan and timetable, that is, before the start of all the tasks to be done, a separate list, a time limit for each task, such as what to do 8 o'clock in the morning-9, what to do at 9 to 10, and each task has a starting and ending time to complete a specified task within that time. The difference between a vole and a mouse is that the voles designate a plan to store food and then do it in a methodical way.

Advantages:

Have a plan beforehand, do the thing that wants to do, have the consciousness of pursuing efficiency, work efficiency is obviously improved.

Disadvantages:

Although there are plans, but the plan is not purposeful, although the efficiency is high, but the effectiveness is often not obvious. As a result you will be busier and even disoriented, and you will likely become a very busy engineer or a machine that keeps working.

For this kind of management time person, its life goal and the value orientation is not clear, only pursues the efficiency, does not pursue the benefit, even if has the plan, is also blind, even some plan is to waste the time.

Third generation: prioritizing in order to pursue efficiency

When the task of more and more, more in the stipulated time, there is no way to complete the time, it is necessary to make certain changes in the content of the timing management, first, the task to do some trade-offs, the second, the task to prioritize order, for example, do that one after doing that one, the focus is to do that one, non-focus , the method of describing this trade-off and prioritization can be done by quadrant, which is four quadrants.

Fourth generation: importance-oriented, value-oriented, goal-oriented, result-oriented.

The representative of the fourth generation time management is the 28 law of time management. The Italian economist Pareto believes that everything can be divided into a few parts of the focus and the general majority, which is usually referred to as the 28 law, that 80% results from 20% of the effort, that is, 80% of the results are determined by 20% of the key factors. The so-called "dozen snakes to fight seven inch, to seize the thief first, good steel used in the blade", with the most efficient time to do 20% of the most effective work, in this period of time, attention should be highly concentrated, take a breath to finish the matter, do not stop in the middle, thereby achieving a high efficiency. At the same time, to adjust the circadian clock, to control the rhythm of work, so that the highest efficiency.

The key to the fourth-generation time management is not time management, and in the personal management, rather than valuing time and business arrangements, focus on maintaining output and the balance of capacity.

the misunderstanding of time management:

1, prefer to do things, rather than to do the right thing.

2, rather than to solve the problem, rather than creative to choose the solution.

3, prefer to maintain the original practice and means, rather than to optimize, optimization of the process and methods of work.

4, preferring to passively implement obedience and compliance with duties, rather than actively innovate to achieve the best results.

three major concepts:

The first is the concept of time, the second is the concept of efficiency, the third is the concept of effectiveness. Understanding and grasping these three concepts is the key to time management.

1, the concept of time: 1 hours and 3 years of relationship

Time concept is very important, with the concept of time, in order to use the trivial time, in order to put a little bit of time to cherish up. In people's understanding, 3 years is a very large time unit, and 1 hours is a often neglected unit of time, in fact, if you can save 1 hours a day, then in the life of 70 years, you can save 3 years of time, the importance of time concept is evident.

2, efficiency concept: speed can make the stone float up

The so-called efficiency concept is to have speed. The reason why rocks can float on the water, such as "disease also" as "The Art of War", is fast.

3, the concept of efficiency: always do not deviate from the ultimate goal and results, and the direction of life is consistent with


The concept of effectiveness is not only to measure speed, but also to consider other factors.  The Chinese are accustomed to measure things with efficiency, but not often on effectiveness, people often praise a person to do things very efficient, but seldom boast that this person is very effective. The concept of efficiency, in the words of Chairman Mao, efficiency is representative of "fast", performance represents "many, fast, good, provincial", that is, the number of more, faster, good results, high quality, cost savings, that is, the speed is not fast, but also the direction of the right, good results, obvious, low cost, So the concept of effectiveness always does not deviate from the ultimate goal and result.  In time management, the efficiency of time and the direction of life struggle with the ultimate goal of the enterprise to coincide. The relationship between efficiency and effectiveness is like price and cost-effectiveness, efficiency is like price, and efficiency is better than cost. Efficiency refers to "fast", and efficiency refers to "many, fast, good, provincial"; High efficient is the price is cheap, that is, buy the goods to spend less money, high performance refers to the unit of money in the return and the value of the larger, that is, when people go to buy large items, such as buy computers, buy cars, buy furniture Not only to pay attention to price factors, more value for money factor, not the cheaper the better, but pay attention to the money and the value of the return of the price of the ratio. Similarly, in the unit time, the output value is the efficiency, and in the unit time of the values and returns are the size of performance.

6 Concepts:

1. Consumption and investment:

Consumption and investment consist of multiple concepts, and time, if used for work or study, is an investment because it pays off. If used to accompany family chat, travel, idle, complete relaxation, is a consumption, so time management to invest more, less consumption, to achieve the balance of investment and consumption.

2. Opportunities and Choices

In time management, to take the initiative to choose, rather than passively wait, initiative can lead to opportunities, waiting can only be in a state of helplessness, can not use the possibility of life time to play to the extreme.

3. Strain and System change

Strain is when the problem occurs, to react passively, change is to control the things, can proactively make some precautions, so that the most likely to the direction of their own grasp of the development

4. Efficiency and effectiveness

In time management, to have a high time utilization, and the results of time use is visible, is high-quality, is consistent with the goal, rather than the outcome of the opposite.

5. Urgency and importance

The relationship between critical issues and important issues is dealt with in the following ways:
Immediate treatment of important and critical issues;
Priority treatment of important but not critical issues;
Final treatment of critical but unimportant issues;
The questions that are not important or urgent are avoided.


6. Reaction and pre-response

When the problem occurs, can respond in a timely manner, take the necessary measures. For the non-occurrence of the problem, then prevent, advance to make prevention, so that the problem has a good early warning processing mechanism.

5 major Theories

6-point work method.

The approach, proposed by Aveley, an efficiency guru, to advise a US steel company, took the company 5 years to become the largest private steelmaker in the United States since the brink of bankruptcy, and Aveley thus received $25,000 in consulting fees, which the management called "A $25,000 time management approach." ”。
This approach requires that the things to be done every day are sorted by importance, ranging from "1" to "6" to mark 6 of the most important things. At the beginning of the day, go all out and do the marking as "1" until it is finished or fully prepared, and then go all out to do things labeled "2", and so on ...
Aveley that, under normal circumstances, if a person can go all out to complete 6 most important things, then he must be an efficient person


Pareto principle

This was proposed by the Italian economist Pareto in 19th century. Its core content is that 80% of life's results come from almost 20% of activities. For example, always those 20% of customers bring you 80% of the performance, may create 80% of the profit, the world created 80% of the wealth is the 20% of the people in charge, 80% of the world's people share only 20% of the wealth. So focus on the 20% key things.
According to this principle, we should prioritize the things we want to do, and sort them as follows:
A Important and urgent (such as firefighting, rescue, etc.)-must be done at once.
B Important but not urgent (such as learning, planning, talking to people, physical examinations, etc.)-as long as there is no pressure on the previous category, it should be done as an emergency rather than a delay.
C Urgent but not important (for example, someone who calls you for a mahjong "three missing One"), someone suddenly call for dinner, etc.--only after giving priority to important things, think about this kind of thing. The common mistake is to prioritize "urgency" rather than "important" as a priority principle. In fact, many seemingly urgent things, drag a drag, even do not do, also an overall picture.
D It is neither urgent nor important (such as entertainment, recreation, etc.)--have the leisure to say.


McKinsey 30-second elevator theory

McKinsey once received a painful lesson: the company once consulted an important customer. At the end of the consultation, McKinsey's project leader met the other's chairman in the elevator, and the chairman asked McKinsey's project leader: "Can you say what the results are now?" "Because the project owner is not prepared, and even if there is no preparation can not be in the elevator from the 30 floor 1 to run the results within 30 seconds to clear." In the end, McKinsey lost this important customer. Since then, McKinsey has asked employees to express their results clearly in the shortest possible time, and to go straight to the subject and to the results. McKinsey believes that in general people will remember to live up to 123, remember 456, so everything should be summed up in 3. This is the "30-second elevator theory" or "Elevator talk", which is now widely circulated in the business world.


Office Aesthetics

Order is a kind of beauty. Uniform, symmetrical, balanced and neat things can give people a sense of beauty. Simplicity is speed, and organization is efficiency. Brevity and orderliness are also a kind of beauty, an office aesthetics and work aesthetics.
We should develop the following good habits:
★ Birds of a Feather, things with a finished thing to return;
★ Do not put things in disorder;
★ Put the finishing things on the number, labeled, good registration;
★ Good memory is not as bad as written, diligent record;
★ Processing Documents 3 Links: First, quick reply.
Second, quickly archive to avoid confusing or losing documents.
Third, timely destruction. The useless files should be disposed of in time so as not to waste space and time.


Moffat Rest Method

The translator of the biblical New Testament, James Moffat, has 3 tables in his study: the first manuscript of the New Testament that he is translating, and the second one is the original of his essay; The third one is a detective novel he is writing.
Moffat's resting method is to move from one desk to another and continue working.
"Intercropping and Interplanting" is a kind of scientific farming method commonly used in agriculture. In practice, it is found that the same crop is planted for several successive seasons, and the fertility of the soil will fall a lot because the same crop absorbs the same kind of nutrients, and in the long run, the force will dry up. Human brain and physical strength is also the case, if long time to continue the same work content, will produce fatigue, the ability to reduce activity. If this changes the work content, will produce the new superiority excitement stove, but the original excitement stove is suppressed, thus the person's mental energy and the physical strength can obtain has the exchange and the relaxation.

These time management theory is classic, more important is that we need to follow these theories to do, to practice summary of the optimization of reflection.

Four-generation theoretical development of time management