How Word handles long document tricks using styles

When you're working on a long document or a book, you need to do the same typography for a lot of text and paragraphs, and if you're just using font formatting and paragraph formatting, it's not only time-consuming, annoying, but also difficult to keep the document formatting consistent. At this point, you need to use styles to implement these features.

What is a style

So, what is a style? A style is a set of formatting characteristics applied to text, tables, and lists in a document, which refers to a set of named characters and paragraph formats. It provides formatting for individual text elements, such as headings, captions, and bodies in a document. A user can apply a style to a paragraph, or to a character selected in a paragraph. Use styles to define headings in a document, such as Heading 1, Heading 2, Heading 3 ... Heading 9, you can intelligently create a document title directory.

Using styles can reduce many repetitive operations and release high-quality documents in a short period of time. For example, if the user wants to change the formatting of all the text in one style at a time, just modify the style. For example, the Heading 2 style was originally "number fourth," XXFarEastFont-Arial, Justified, bold ", if the user wants the heading 2 style" third, script, center, General ", there is no need to redefine the title 2 each instance, just change the title 2 style of the property.

Type of Style

Styles are divided into different definitions, which can be grouped into character Fu Yi and paragraph styles, as well as built-in and custom styles.

A character style is a combination of character formatting that is identified by a style name, which provides the font, font size, character spacing, and special effects of the characters. Character styles are used only for the characters selected in the paragraph.

A paragraph style is a set of character formats and paragraph formats that are identified by a style name. Includes fonts, tab stops, borders, paragraph formatting, and more.

Word itself brings many styles, called built-in styles. But sometimes these styles don't meet all of the user's requirements, and you can create new styles, called Custom styles. Built-in and custom styles are not any different when used and modified. However, users can delete a custom style, but they cannot delete the built-in style.

Users can create or apply the following types of styles:

(1) Paragraph styles: controls all aspects of the appearance of a paragraph, such as text alignment, tab stops, line spacing, and borders, and may also include character formatting.

(2) Character style: the appearance of selected text within a paragraph, such as the font, font size, bold, and italic formatting of the text.

(3) Table style: Provides a consistent look for table borders, shadows, alignment, and fonts.

(4) List style: You can apply similar alignment, numbering or bullet characters, and fonts to the list.

How to use Styles

If you want to use styles in your document, you can position the cursor anywhere in the paragraph you want to use, and if you want to apply more than one paragraph, you can select multiple paragraphs with the mouse and use the following method to apply the style.

(1) Click the Style list box on the Formatting toolbar with your mouse, and then select a style name in the Open Drop-down list box, and the selected paragraph applies the style to rearrange the layout of the text and paragraphs.

(2) By default, you can use the following shortcut keys (users can customize) to apply their corresponding style name:

Press ctrl+alt+1 key to apply Heading 1

Press ctrl+alt+2 key to apply Heading 2

Press ctrl+alt+3 key to apply Heading 3

Press Ctrl+alt+n, apply body

(3) Select the Format menu, and then click Styles and Formatting to open the dialog box shown in Figure 1, where you can select an appropriate style name and then apply the style. The symbolic representation of a style name is "character style," which is a paragraph style with a symbolic representation of a table style.

Figure 1 The Styles and Formatting task pane Figure 2 Format Setup dialog box

If you selected all styles in the Show box, you can click Active format to restore the default view. Click the style you're using to see only the formatting that appears in the document, and click Custom to open the Formatting dialog box shown in Figure 2, where you can define the style display view in more detail.

If Word chooses effective styles in the Show box, the document may have many duplicate formats that look similar but do not exactly the same. To provide a more consistent look and remove duplicate formatting, you can check the consistency of formatting.

When you hold down the SHIFT key, you can see all the style names by clicking the Styles list on the Formatting toolbar.