Precipitation of time management

I have participated in some time management trainings and learned some methods before, but I have not really applied them in my daily work. Recently, the organization has given more responsibilities, resulting in a sudden increase in job complexity and time insufficiency. As a result, it has implemented some time management methods and achieved some results, summary today:

• Goal-> plan-> Work Schedule
• Do not disturb
• Record and trace emergency work
• Grasp the efficiency rule and preset time segments
• Diligently record and summarize to maximize time Accumulation

Goal-> plan-> Work Schedule

We all know that the work schedule is the basic work of time management. Everyone will do it, but it is difficult to make the messy work arrangement reasonable and feasible. Check whether a work schedule is reasonable and easy. After a calendar cycle, check the actual work and the way out of the previous schedule, and check whether a good schedule is good or bad. Recently I used some tools to extract a simple and feasible way to schedule my work:

Step 1: Goal-> plan

First of all, we need to clearly understand the goals to be achieved this quarter (the target cycle should not be too long, and the performance appraisal period is more reliable). There are many methods to determine the objectives, which can be referred to performance appraisal, you can also talk to your boss. Of course, your personal growth goals cannot be ignored. Then, we need to make a layer-by-layer refinement plan for the goal. This is a tough brain-intensive step. Technically, we can use mind map to implement it, xmind is a good tool for drawing mind maps. For example:

The tool can greatly improve the interest in doing this. This is actually a tree structure. The key point is that the leaf node must be an executable work item.

Step 2: Work Item priority

All work items to be done in the next stage have been listed in the previous step. Now, we need to prioritize these work items. There are many methods in this step, the most typical method is the quadrant method, as shown in:

Work items are classified by degree of urgency and importance. No good tools have been found in this step, so Excel is used for the time being, which is actually the work of copy/paste.

Step 3: allocate work schedules according to different time stages

What needs to be done in this step is to make the schedule in a step-by-step manner by month, week, and day. This work will run through every day. The work items of this month need to be arranged for the first part of each month and shared to every week. Then, the work items to be completed on the day need to be retrieved from the work items of this week in the morning and recorded with some tools, it is best to make a time point reminder. The mail client generally provides a better schedule function, such as outlook.

The three steps above will allow you to work in the end-to-end manner, not only to organize daily work, but also to ensure an expected result.

Do not disturb

Although the company requires 8 hours of work every day, I find that I often cannot guarantee this amount. I spent a lot of time reading Boring Web pages, Group messages, and irrelevant emails every day, I am not doing much work in a day, so we must manage these pests that affect work efficiency:

1) read news through Google Reader

This method enables me to focus on the information I want to see, rather than transferring the target to another topic.

2) disable the floating function of all chat software

3) shield irrelevant group information

4) Add email rules and block irrelevant email reminders.

Adding mail rules is a complicated task. You don't have to worry about a bunch of rules. You can use the method as you go. However, the mail rules will be improved in a few days, for example, when you receive an introduction email from a new colleague, you can imagine that a large number of people will come to the top of this email. You can add rules for the subject of this email to the bin after the top is reached, in outlook, you can right-click this email, "Create a rule", and then select the topic rule, so that you will not be annoyed by the large number of replies in this email. The topic archiving function of Outlook 2010 is more scientific. You can archive the reply email to the initial email.

Record and trace emergency work

Some jobs cannot be planned and are often notified by email. In order not to miss any matters needing attention, the mail client should be used properly, it is not only a tool for receiving emails, but also a tool for Task Arrangement and reminder. When receiving a temporary work email, you need to transfer it to the to-do transaction folder, and add a reminder function for this job, so that you can clearly view the to-do items and receive reminders to prevent forgetting. In outlook, you just need to add "follow-up marks" to emails.

Grasp the efficiency rule and preset time segments

You need to preset small time segments for each day, such as efficient time, garbage time, and time alone. Do the most urgent and important things of the day in an efficient period of time, focus on the blocked messages in the group or watch some entertainment news in the spam time, and do some thinking and planning in the time period alone. In this way, we will not only be relaxed, but also increase the amount of gold in time.

Diligently record and summarize to maximize time Accumulation

While working hard, you also need to look back at what you have done and make some summary and records in a timely manner, so as to avoid making yourself feel helpless. Writing daily reports, weekly reports, and blogs can precipitate the elapsed time and further improve your sense of accomplishment.