SAP billing process & Effects

Invoicing

 

Main features:

□Automatic invoice creation using data from sales orders and deliveries accelerates Processing.

□Invoice and credit and lending documents and discount processing provide a complete set of invoicing services.

□The ability to obtain original ticket numbers based on credit and loan documents saves time and makes communications simple and clear.

□World-class pricing capabilities meet the needs of the processing process.

□The invoicing function is integrated with financial accounting in real time to ensure fast and accurate accounting records.

 

Sales activities ended with invoicing.AndR/3 SDAll other functions in,Invoicing is also fully integrated in the system and sales order process.Due to invoicing andR/3Financial Accounting of the system(FI)And Cost Control/Profit AnalysisCO-PA)Modules are tightly integrated,Information can be used to analyze profit data immediately,For example, analysis can be performed by department, customer, product, or even sales representative..

 

 Invoicing supports multiple functions:

□Invoice Based on delivery or service provision.

□Issuing credit or lending documents based on credit or lending document requirements.

□Invoice based on sales order or delivery.

□Cancel an invoicing transaction and conduct appropriate accounting reversal.

□Issue a return credit based on the return order.

□Issue a discount based on the discount agreement settlement.

□Financial Accounting(FI)Instant Record Update

R/3 SDUse the designed invoicing credential to execute these invoicing functions to meet typical and special transaction requirements.

This careful design and data integration,Reduces the amount of effort required to complete the invoicing process and reduces the possibility of errors..Each invoicing credential is based on the previous credential from the early point of the sales process..

 

 

 

 Use invoice credential,You can also create a variant on the invoicing function listed above.:

□Include multiple deliveries and sales orders in one consolidated invoice.

□Create multiple invoices for one sales order or delivery("Invoice Segmentation")

 

Pricing

As mentioned above(See Chapter 5"Sales"),Pricing isR/3 SDOne of the powerful functions.Based on invoice type,You can determine whether to execute pricing and tax or re-pricing from the sales order..

 

 

SDPricing in ticket processing provides multiple options,Each option provides considerable flexibility.:

□Copy unchanged pricing Elements:In the Graph9-3InvoiceDMedium,The system copies pricing Elements,And some additional taxes and discounts that are automatically identified or manually entered from the sales order but not modified.The system does not re-determine the tax.

□Copy of unchanged pricing elements and re-pricing taxes:This situation,The system copies pricing elements from unaltered sales orders and recalculates taxes.

□Replication pricing Elements,Update and re-determine taxes:In the Graph9-3InvoiceAMedium,The system copies the pricing elements from the sales order and determines the price, additional tax and Discount Based on the pricing date and invoice quantity..If the delivery and order quantity are different, SDWill be calculated based on the delivery quantity.The system then re-determines the tax.

□New Pricing:In the Graph9-3InvoiceBMedium,The system determines that the pricing element is valid at the invoicing time and determines the pricing, additional tax and discount for the invoicing date.In addition,If the delivery and order quantity are different, SDCalculated based on the number of deliveries,The system then re-determines the tax.

□Copy manual pricing elements and re-determine other elements:In the Graph9-3InvoiceCMedium,The system implements new pricing just like above,Copied the pricing elements manually entered from the sales order and redefined the tax.

You can also change the pricing element before posting a document invoice to financial accounting..

 

Create invoice credential

 There are multiple methods to initialize the invoicing credential:

□For routine transactions, the ticket expiration list can be automatically processed as background tasks.This is the most common method to initialize a new invoicing credential..

□Bill handling expiration list.Select a standard for the credential you want to process.ThenSDSelect all the creden that meet your criteria and include them in the Bill expiration list.You will process each item in sequence.The bill expiration list also provides foreign trade information for each invoice credential.

□Manually specify the special credential for invoicing through the ticket expiration credential.

 

 

  

Invoicing method

R/3 SDMultiple invoicing methods are provided..,Meeting the needs of special customers.Each customer's invoicing Plan defines the type of invoicing to be used.Each customer can have a different invoicing calendar.

Invoicing method

InSDYou can use three invoicing Methods:

□Each delivery has an independent invoice method pairSDOne invoice is provided for each delivery..

□Invoice summary method: Place sales orders in one invoice.

□Split invoice method: divides a sales order into multiple invoice increases.

 

 

Invoice list

The invoice list creates a list of invoicing creden.(Such as invoices, credit and loan documents),Send to special customers at specified intervals or on specified dates.Invoice list invoicing credential can be a single or summary credential.

SDInvoice, credit and loan documents can be processed simultaneously.The system automatically creates a separate invoice list for the credit document. SDCalculate the total invoice List Value.This means that you can determine the basic discount for the total invoice list value, such as the agent commission..

Invoicing rules

You can choose to send a separate invoice from the list to the Account Receivable,Or send the entire list.

You can define special rules for combined delivery in a summary invoice or invoice list.You can also define special rules for separate invoices for each customer or transaction..In addition, You can also perform a prescribed inspection before invoicing:

□Invoices must be issued together for multiple sales orders with specific conditions.

□Delivery or invoicing must be used by a payer.

□Periodic invoicing invoices must be created based on the calendar used for all customer transactions.

 

Invoicing plan

SDYou can create an invoicing date plan for a single entry in a sales credential.This is the invoicing plan..You can select a period-based invoicing option or a major event invoicing option..

Periodical invoicing

Period-based invoicing refersSDIssue a total number for each individual planned invoicing date.For example,For a lease contract,The system recommends a monthly lease payment plan..The invoicing plan ensures monthly documents,When it expires,Will appear on your invoicing expiration list requesting invoicing.You can establish an invoicing plan to meet your business needs..

Major Event invoicing

Major Event invoicing refers to splitting the total number of invoicing items into multiple invoicing dates in a large project invoicing plan,For example, a construction project.For example, when the project is successfully completed,The system can pre-determine the number of users or the percentage of the entire project..

Installment Plan

To initialize a installment plan, SDCreate an invoice for all installment payments.This invoice credential allows you to print the invoice list for all installment payments,These installment payments have related payment dates and quantities.The system calculates the installment payment by considering the percentage of the total number of invoices for each installment payment..The system creates a customer line project in the Financial Accounting creden for each installment.

Resource-related invoicing

In some situations such as order-based production, external maintenance, and consulting services,No reference value is provided to determine the Base Value of system cost accounting.This means that there is no way to easily define cost accounting before settlement and sales.. SDThese orders will be invoiced based on the resources consumed during execution.In the invoice credential,Resource-related invoicing creden are issued to the customer for products, services, costs, and other projects..

Inter-company business processing

Inter-company business processing includes transactions between two companies in one organization.This includes two transaction types:

□An inter-company sales processing business occurs when a sales organization creates a sales order for goods shipped from a factory that has been assigned another company code.

□A stock transfer occurred when two Departments with independent accounts of a company exchanged inventory goods.This kind of internal invoicing transaction is executed by using the inter-company invoicing credential,This invoicing credential allows delivery organizations to restore their costs.

In the preceding two transactions,The system creates an invoice to ensure cost and additional tax calculation..

 

Return, credit, and lending

Return, credit, and lending are part of the invoicing process.The customer may complain about defective goods that have been delivered.,Or you make the customer pay too much or too low.

 

 

 

Handling of two departments

A department will initiate a credit or loan document application based on a return or customer Error.Before you initialize credit or

Before borrowing documentsSDIt can be created to allow the second party to approve or reject such an application..In this case, SDFirst freeze

Invoicing Application,Until it passes.After passing, SDSend data to accounts receivable.

 

Integration with financial accounting

R/3 SDReal-time and financial accounting(FI-Accounts receivable and general ledgers)And Cost Control(CO)Module Integration.

Post Invoicing data

SDPost invoice data in the form of invoices, credit and loan documents to financial accounting.InR/3 fiModerate andSDRelated activities include:

□Post offset entries to appropriate subjects.

□Be sureFiAbility to recognize all transactions belonging to a single transaction(For example, a credit document related to an invoice)Invoice credential.

When you initialize an invoicing credential,Automatically send posting dataFiMedium. FiPayments received will be monitored and reminders will be made for unpaid subjects.

 

 

 

Freeze invoicing creden

The invoice and credit or lending documents are not directly transmittedFiIn.You can set a posting freeze in the invoicing credential to hold the ticket

Has it until you release it to the account quota.You can list frozen invoicing creden and process them separately..

Automatically confirm account

The system can automatically post the invoice Credential Entry to the appropriate account.To do this, you must first determine the account for each entry,Yes

Determined by using the company code accounting subject, sales organization, customer subject setting group, material subject setting group, and subject code.Pass

Use this process,You can define subject settings to meet your accounting requirements..

FiSubject

You can charge costs and income to the following subjects in financial accounting::

□Accounts receivable

□General ledger

□Income

□Sales discount

□Accrued items(Used for discount agreements)

□Others

Business Unit Accounting

Business Unit accounting can provide more detailed profit and loss reports and a more comprehensive account profit and loss statement.The business department can also be equivalent:

□Sales Department,Account accounting based on sales

□Factory or department posting based on products

 

Integration with Cost Control

SDAnd Cost Control(CO)Real-time integration includes setting costs and revenue to appropriate subledgers.

Cost and income distribution

Integration with cost control allows you to allocate costs and income to sub-ledgers,Including:

□Profit Center□Order-oriented sales orders

□Cost Center□Extended general ledger

□Project□Factory maintenance order

□Profit AnalysisCO-PA)□Cost Controller

 

Discount handling

Discount agreement

The discount is the amount paid to the customer, broker, or partner based on the customer's purchase volume within a specified period..Under the discount agreement

Medium,You can specify:

□Who will receive the discount payment

□Discount Conditions

□Protocol Validity Period

□Are you automatically posting accrued discount values to the tracking for financial purposes?

□Deposit or initial amount to be prepaid

You will create a record for each product or product group to specify the discount amount or percentage.You can also determine the price range so that the customer can

A higher discount on the number of purchases.In addition,Discounts can also be assigned to customer levels.,This Protocol is supported by the purchase group..

Partial payment

You can make partial settlement during the validity period of a discount.You can use manual payment during discount agreement Processing

Partial settlement on the screen.The system automatically creates a credit document application for a specified number.When the system performs final settlement on the discount agreement

Hour,It will consider all partial payments.

Discount calculation

SDTracking all invoicing creden related to the discount handling process,Including invoices, credit and loan documents.When you want to accumulate the total discount

When the customer issues a credit document,You settled a discount agreement..

You can display Discount calculation information at any time.If you need,You may need to modify the discount agreement..The discount agreement can be used

Basis of the permitted payment or commission agreement. SDSend discount accrued to financial accounting and keep them into appropriate subjects.