Significance of project kickoff meeting

 

I. Significance of the project kickoff meeting

A good start is half the success. The project kickoff meeting marks the start of the ERP project from the selection and business phase to the implementation phase, from where the factory and business cooperation started. The project kickoff meeting is an important milestone in the entire project process. The project kickoff meeting is of great significance and is directly related to the smooth development of the project in the future.

First, the project kickoff meeting is a briefing to inform the company's management staff, project team members and related personnel about the project in the previous stage, so that they can understand the background, process, and planning of the project, in preparation for better coordination with the implementation in the future.

Secondly, the project kickoff meeting is a swearing-in meeting. It promotes the motivation and significance of implementing the ERP project, enhances the sense of urgency and mission of employees, and improves the company's awareness of informatization. Through speeches by senior leaders, the company expresses a kind of determination and confidence to internal and implementation consultants, so as to unify thoughts and clear concerns and obstacles.

Once again, the project kickoff will be a training meeting. The presentation by the Implementation consultant of the ERP manufacturer can give the company's group members a general understanding of the ERP knowledge. If you set up a Q & A session, you can solve the problem in a targeted manner. The professional profile of consultants and successful cases will undoubtedly increase your confidence.

2. Preparations before the kick-off meeting

Kung fu is outside poetry. It is not difficult to start a meeting. What is difficult is that there are a lot of and meticulous preparations before the meeting. Preliminary work mainly involves the allocation and communication of project resources, including the establishment of project teams, the formulation of task plans and relevant systems, and training and communication, that is to say, let the company's leaders and related business backbone and other project-related personnel have a certain understanding of ERP, because only after understanding, understanding can talk about participation, support and cooperation. In addition to determining the meeting time, venue, banners, participants, and adjusting the projection and Sound Amplifier devices, preparations for the pre-conference should be made. These materials generally include project task books, implementation schedules, project conventions, presentations, and speeches. Before the project starts, you can hold a preparation meeting to brainstorm and make up for vacancies, arrange and coordinate various links and tasks, and implement the meeting to the people, ensure that the meeting is pragmatic and efficient. You can invite internal Magazine reporters to interview, take photos and report on the site in advance to expand the project renewal and impact. When all preparations are ready, the project manager should report the arrangements for the kick-off meeting to the company's leaders, solicit comments, and improve them in a timely manner. At the same time, the prepared materials should be reviewed by the company leaders.

Iii. Agenda of the kickoff meeting

After the preliminary preparations have been confirmed, a project kickoff meeting notice should be issued. The main content of the notice is the agenda of the meeting, which should be clearly stated, that is, the time, place, participants, theme of the meeting, and a brief description of the purpose and requirements of the meeting. The company leaders can emphasize the importance of this meeting in their approval. They are not allowed to take leave unless they are on a business trip. The host of the kick-off meeting is generally hosted by the enterprise project manager, who serves as a bridge between the two parties and is also the core of project implementation. The meeting time should not be arranged on weekends or afternoons, or in busy seasons or peak seasons of enterprise production. We recommend that you select a good date to indicate a smooth project. The meeting place should be the company's internal indoor venue, auditorium, can place projection and hanging banners. Participants include company leaders, management personnel, project team members, and implementers representatives, such as senior ERP manufacturers, implementation consultants, and customer managers. Generally, the meeting agenda is a speech from enterprise leaders and manufacturers. A speech by the company leader is to announce the Project Steering Committee and members of the project team, authorize the project manager and project team members, and announce the relevant rewards and punishments system to put pressure and requirements on all departments, what is more important is to show the importance and Determination of leaders on the project. For example, at the launch meeting, the CEO of the company said, "manufacturing informatization will be a historical leap that must be achieved to build a smart world. What we lose is the shackles of wisdom, and what we get is a broader and more ambitious development space! To do a good job in this matter, all Hong zhi people must observe the following rules: 1. All data must be faithfully and timely entered into the computer; 2. All operations must follow the results of running the computer strictly. 3. No excuse is provided to avoid using the system. After switching, all manual accounts are discarded. I will be in the way of the Hongzhi ERP project! "
The brilliant language demonstrates the determination to use ERP and gives the project team members great confidence and strong shock to the company's managers. The speech delivered by the ERP manufacturer's leaders is nothing more than a demonstration of the manufacturer's emphasis on the project, which will provide first-class resources and services, and work with enterprises to ensure the success of the project. Then, the Enterprise Project Manager will give a speech, focusing on the project selection process, introducing the project team members, division of labor, and announcing the implementation schedule. You can arrange for both project team members to make their debut at the company for the first time, give each other a gift, and take an oath. The Project Manager of the ERP manufacturer will introduce the project team members and responsibilities of the implementers to the enterprise and give a keynote speech on the implementation methods of the ERP project. If necessary, you can also conduct simple training on ERP concepts and project management, and use cases to describe the conditions for successful implementation of ERP projects and the causes of project failures, so that enterprises can learn lessons and take lessons as a warning. Finally, the project Convention is signed to obtain the commitment and guarantee from leaders and leaders of various departments for project resources.

4. Other Precautions

1. The meeting should be recorded and printed out so that representatives of both parties can sign the meeting. The project office will archive the meeting records. The purpose is to make the two sides feel that this is a serious matter. They must pay full attention to it and make the two sides feel that the project has actually started to be implemented. The interests of all parties are shared, the target is consistent.

2. Because the project kickoff meeting mainly involves information presentation rather than discussion, the general time should be limited to less than half a day. Therefore, some matters that need to be confirmed or promised by the participants should be clearly communicated before the project kickoff meeting, otherwise, the effect of the Meeting will be seriously affected.

3. When explaining the implementation plan, the project manager should emphasize that this is only the first draft. during the project implementation process, the personnel, time, and tasks will be adjusted as needed. In addition, it should be emphasized that the success or failure of the project is related to the vital interests of every employee of the company. Each employee, especially the project team members, must clarify their responsibilities and tasks, it is also responsible for timely communication of problems that affect the project, and concerted efforts to achieve success.