Tips for Time Management

Here is my time management tips. I have read some books and think that many of them are theoretical things. I feel that they are both born with an infinite number of things, therefore, we need to focus our limited lives on the most important things for ourselves. The following comes:

1. Be Important and Urgent first;

2. Do more important and not urgent;

3. Do something urgent and unimportant;

4. It is not urgent to do it again.

Now the question is, what is important and what is urgent? I think the most important thing is to conform to your values. In other words, everything that can bring you money (value) is important. For example, for me, I read "money, hit me. "This is the top priority. Of course, if you think that "love is more expensive", everything that can bring you emotional returns is important. For example, you often participate in philanthropy such as love and charity, it is very important to say "Give me some money. All things with a deadline for completion are urgent, but they do not necessarily bring you a value return. For example, if you want to take a bath tonight, you just have a deadline, it will not bring you a return on value (this example is inappropriate if there is cleanliness ). Therefore, if you have enough money under your feet and your lover has to report to him/her within an hour, when this happens, you can understand what I mentioned above.

The next question is: In the process of time management, the first is easy to forget, the second is difficult to prioritize when things come, the third is procrastination, and the fourth is persistence.

For one thing, since things are easy to forget, can we simply find a place that is easy to see? Yes, but the other problem is, don't remember things everywhere. remember things on your computer, in your notebook, and again ...... This is easy to remember, but it is not easy to find ...... Therefore, we recommend that you record the list of sending and receiving tasks in one place. I used to use Outlook without a smartphone. Now I use a smartphone. Here is my method:

1. If the incident is sent by email, if I think it is necessary to handle it, I will mark "tracking" on the email and mark the deadline, as shown in:

 

A. I need to handle all emails marked with a small red flag. When I mark a red flag, the processing time is determined based on the situation, as shown in the list below "thisweek" in the lower right corner.

B. After the work is completed, I will remove the red flag, which is a check mark next to the email, as shown in the email list on the left.

2. If it is not an email, but other items such as meetings and daily work, I will add this item to the "calendar" to determine the time and cycle for processing, set the reminder time and remove the reminder after you finish the task. (This is very important. I often see many reminders, however, when a reminder pops up, the reminder is directly canceled because it is doing something else-in this case, there is no reminder function ).

3. If you have a smart phone, the general online mailbox has the exchange protocol function. setting this function allows you to Set reminders on one device and automatically update other devices, in this way, the time management method can be viewed everywhere at any time.

For the second thing, it is not easy to prioritize things at half past one. For example, an email suddenly appears in your mailbox, how can we read the title and know that the email is (important, urgent, important, urgent, or important ...... Which of the four categories ?) My suggestion is:

1. Identify task categories by color. For example, I usually mark "Important and Urgent" tasks in red, "Important and Urgent" in green, and "urgent and unimportant" in purple ", mark "not urgent or important" in yellow ". When processing the task order, I only need to follow the "red, green, purple, yellow" order, because I think people are more sensitive to color than words.

2. However, during classification, I divided many small categories, such as "customer complaints". This classification marked red, meaning "Important and Urgent ", while I read the mail title and know that it comes from a customer, and it is a complaint, I only need to classify it into "customer complaints" and use the red mark automatically. When processing, I followed the "red, green, purple, yellow" order and naturally followed the priorities of the incident, such: