GTD Time Management (2)---management collection box

Through the above article, I believe that we have a general understanding of the principle of GTD, if you are not very familiar with the collection, you can go to see.

When we collect a lot of ideas and things, we have to empty the collection box at the party, otherwise the collection box will be piled up, and the collection box eventually becomes the garbage bin.

Let me introduce the second step of GTD, "Management of the Collection box", here is the main principle, do not speak the use of tools to operate.

One: Management of the collection box

1: The purpose of the collection box to avoid interruption of thinking, to avoid kinetic energy is cut off, the impact is reduced to a minimum of 2: Why to manage the collection box? Every day we have to clean up the collection box regularly, if the collection box is not emptied every day, then the information inside the collection box will be piled up, and eventually become the garbage bin. 3: What are the benefits of collecting bins? Let's figure out what each idea and everything in the collection box is and get everything in the box in place to find where they are.

Second: How to manage the collection box

Note: The original GTD idea was divided by the importance and urgency of the matter. A: Important thing: Refers to something that is of great significance to the present or future. (Do a mobile project/Advance layout) B: Emergency: Refers to the completion of the specified action at a given time. But the individual feels that if we look at one thing as an urgent and important thing, your energy will be greatly affected and the burden of your mind increased.   Therefore, the words of importance and urgency are translated into action and non-action.  ①: If something is urgent, we'll put it in a calendar schedule and we'll give him a little time to do it. ②: If something important, we will put him into the project execution diagram, decomposition of the project phase and steps, schedule time to implement

Full-off diagram

One: Replenishment of each information integrity of the collection box

Because when collecting information, the information collected is very simple, when we come to the party we will restore the complete information through these concise information.

Second: First to determine whether the information of the inbox is actionable

Mobility: Refers to the collection box of this information, need to respond to the action of their own

Non-mobility: Refers to the collection box of this information, first stored in the future backup.

2.1: Mobility

1: Two minute rule

① if it is within 2 minutes, the message of the Inbox will be placed directly in the "Today's business Diagram"

② if it is more than 2 minutes, to further split the collection box this message, enter the "Personnel identification"

2: Personnel identification

When you see this message to judge whether you have done it, or outsource it to someone else to do it.

①: If this message from the collection box is outsourced to someone else's group, put it directly into the "outsourced list"

②: If this piece of information is collected, it is done by itself to give the message a simple "event attribute ID"

Note:

Do it yourself (usually choose what you like to be good at)

1: In team development, the job has always been you, and you can choose what you like and what you are good at.

2: If you are in the team, the work has been arranged, this thing is not good, no relationship do not worry, as long as this thing on your ability to improve, is also good.

3: If you are in the team, the work has been arranged, and is a repetitive work, no help to you, you can choose to try to change the runway.

Outsourcing is important at the top of the company. If you're a regular employee, it's not that important.

Outsource others to do (generally choose not to like or not good at things, can be outsourced to others, on the outside others)

Such as:

If the bulb at home is broken, you are not good at changing the light bulb, you can find the master to change the light bulb and help you do it. ---> (not good at things, outsourced to others)

If you do the project, often want the bug thing, can be external to others. (Although you will change the bug, the bug is tasteless and you can outsource it to someone else)

3: Event Attribute identification

When we make a distinction between actionable things, I'm going to do one more thing. Mark the attribute.

Attribute identifiers include: Time block tags and status labels

1: Time block Tag (time block to do this) the higher the complexity---> need to focus on and the need to schedule large chunks of time to deal with this matter, to maintain the coherence of ideas.
such as: Write blog to conceive, typesetting, need to focus on high, need to arrange large time block processing. such as: Write mail to your colleague, need to focus on small, can arrange small time block processing.

2: Status attribute tag (the scene needed to do this) 1: Best State  OR General state the more complex it is-the more you need to focus----> The more time blocks you need----> and stay in top shape. The complexity of things--the lower the need for concentration----> requires less time chunks---> and keeps the general state. 2: Is dynamic or static dynamic refers to the use of hearing can be done (on the bus, walking) static refers to the stationary tool (computer)

2.2 Non-mobility

The non-action event is divided into 2 categories: "Brain material" and "external brain material"

Brain material: Refers to the mind of his own brain things.

Out-of-brain material: refers to information outside the brain.

Ⅰ: Raw materials in the brain

① disorderly divergence (an idea suddenly pops up in his head)----> directly into the "inspiration list"

② Orderly divergence  (previously concerned about this knowledge, now head suddenly have an idea)---> directly into the "project list".

Orderly divergence is necessary to collect and organize, in order to do the project later, or entrepreneurship plays a lot of role

Note the point:
Inspiration List-----Incubation-------> Project list-------Brewing---> Own projects (entrepreneurship)



2: Extra-brain material

(means to see someone else's information, to help you, to collect)---> Put a "resource list"

(refers to the creation of their own things, their own blog, to record Records)---> Put in "Record list"

Summarize

GTD Time Management (2)---management collection box