Word usage Study Notes (1)

Save documents to SkyDrive from office 2010

Word is an indispensable software in my work. In my work, its usage frequency is second only to eclipse. It is imperative to learn word well, I hope that one day I will be able to make very beautiful documents for use.

1. Save the Word document to SkyDrive

When you save a document on SkyDrive, it is stored in a central location that is accessible from almost any location. Even if you are not on the computer, you can process your documents as long as you have a web connection.

If you save a document in SkyDrive, you can easily share it with others. You can send links instead of attachments. In this way, you only need to maintain a copy of the document. If people need to make revisions, they can perform this operation in the same copy without coordinating multiple versions and copies of the document.

If you save Word, Excel, PowerPoint, and OneNote documents in SkyDrive, you and others can use office Web apps in a web browser to view and edit these documents. This means that you can share your documents with others without worrying about which application they are installed.ProgramBecause they can view and edit documents in the browser.

1. Click"File"Tab, and then click"Save and send".
2. Click"Save to Web".
3. Click"Login", Enter your Windows Live ID and password, and then click"OK".

   If you are using Hotmail, messenger, or Xbox Live, you already have a Windows Live ID. If you do not have a Windows Live ID, click"Register Windows Live SkyDrive"To create a new Windows Live ID.

4. Select a folder in SkyDrive and click"Save". Enter a name for your file, and then click"Save".

   This document is now saved in SkyDrive. In SkyDrive, You can authorize people to view and edit the content in your folder. If you want to share a document, you can send a link to it by email.

2. Compare the differences between the two documents

The exact comparison option compares two documents and only displays different parts of the two documents. The document to be compared remains unchanged. By default, the exact comparison result is displayed in the third document created.

If you want to compare the changes made by multiple reviewers, select"Combining revisions from multiple authors into one document".

1. Open the document to be compared.
2. In"Review"Tab"Comparison"Group, click"Comparison".

3. Click"Compare two versions of the document (exact comparison )".
4. In"Original document"To use as the original document.
5. InRevised Document"To find other documents to be compared.
6. Click"More"Select settings for the content to be compared in the document. In"Show revisions"Select whether to display character-level changes or word-level changes.

   If you do not want to display changes in another document, select the document to display the changes.

   Key PointsYou have"More"Any options selected under will be used as the default options for comparison next time you compare documents.

7. Click"OK".
8. If either of the two versions of the document has been revised, Microsoft Word displays a message box. Click"Yes"Changes are acceptable and documents are compared.
9. Microsoft Office Word displays a newly created third document that accepts revisions in the original document and displays changes in the revised document as revisions.

   The source document for comparison is not modified.

3. Edit the document

The best way to add a title to a word is to apply a style. You can use built-in styles or custom styles.

Application title Style

1. Type the title text and select the text.
2. In"Start"Tab"Style"Group, click the title style you want. If you do not see the expected style, click"Others"Button to expand"Quick style"Library.

   NotePlace the pointer on the style to be previewed. You can see that the selected text applies the appearance of the specific style.

NoteIf the required style is not displayed in the quick Style Library, press Ctrl + Shift + S."Application style"Task pane. In"Style name"Enter the name of the style. The list only displays the styles that have been used in the document, but you can enter a name for any styles defined for this document.

Custom title Style

You can change the font and format of the title style.

1. Select the title text to customize.
2. In"Start"Tab"Style"Group, click the title style to be customized.
3. Make the required changes.

   For example, you can change the font, font size, or color.

4. In"Start"Tab"Style"Group, right-click the custom title style, and then click"Update title based on selected content".

Each time a title style is applied to a document, the title style includes a custom style.

Clear format

To clear all styles, text effects, and font formats in a document, perform the following operations:

1. Select the text to be cleared. Alternatively, press Ctrl + A to select all content in the document.
2. In"Start"Tab"Font"Group, click"Clear format".

Note"Clear format"Command does not clear the highlighted text. To clear the highlighted text, select the highlighted text and click"Highlight text in different colors"Click the arrow next"No color".

Add or delete text effects

You can change the text appearance by changing the text fill, changing the text border, or adding effects such as shadow, image, glow, 3D rotation, or prism.

NoteIn addition, you can apply text effects to artistic words.

Content

Add text effects

Delete text effects

Add text effects

1. Select the text for which you want to add effects.
2. In"Start"Tab"Font"Group, click"Text effect".

3. Click the expected effect.

   If you need other options, point"Border","Shadow","Image"Or"Glow"And then click the effect you want to add.

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Delete text effects

1. Select the text to delete.
2. In"Start"Tab"Font"Group, click"Text effect"And then click"Clear Text effect".

Adjust the line spacing or paragraph spacing

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The line spacing determines the vertical distance between lines of text in a paragraph. The Section spacing determines the amount of spacing above or below a paragraph.

Content

Line spacing of word 2010

Change line spacing

Change the Spacing Before or after a segment

Use Word 2003 spacing

Set the default value to single interval for all new documents

Line spacing of word 2010

In Microsoft Word 2010, the default spacing of most quick style sets is 1.15 between rows, and there is a blank line between paragraphs. In Office Word 2003 documents, the default spacing is: 1.0 between rows, and no blank lines between paragraphs.

1.0 line spacing, no spacing between paragraphs

1.15 leading, with a blank line between paragraphs

For more information about why your line spacing looks different or how to make the newly created document look like a document created using Word 2003, click"See"Link in section.

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Change line spacing

The simplest way to change the line spacing of the entire document is to apply a quick style set that uses the required spacing. If you want to change the line spacing of a part of the document, you can select the corresponding sections and change their line spacing settings.

Use the style set to change the line spacing of the entire document

1. In"Start"Tab"Style"Group, click"Change style".
2. Point"Style set"And then point to different style sets. When using real-time preview, note how to change the line spacing from a style set to the next style set.

   For example, the traditional style set and Word 2003 style set use single-factor line spacing. The manuscript style set uses double line spacing.

3. After you see the expected line spacing, click the name of the corresponding style set.

Change the line spacing of some content in the document

1. Select the paragraph whose line spacing you want to change.

2. In"Start"Tab"Paragraph"Group, click"Line spacing".

3. Perform one of the following operations:
   • Click the number corresponding to the expected line spacing.

     For example, click1.0"Indicates that the line spacing is twice the line spacing used in earlier versions of word. Click2.0"Indicates that the line spacing in the selected section is double. Click1.15"Indicates that the line spacing is twice the line spacing used in Word 2007.

   • Click"Line spacing options"And then"Spacing"Select the required options. For more information, see the list of available options below.

Line spacing options

Single line spacingThis option sets the line spacing to the maximum font of the row (Font: A graphical design that applies to all numbers, symbols, and letter characters. It is also called "style" or "font ". Arial and Courier New are examples of fonts. Fonts are usually of different sizes (such as 10 lbs) and various styles (such as bold ).) The height is added with an additional interval. The size of the extra spacing depends on the font used.

1.5 times line spacingThis option is 1.5 times the line spacing.

Double Line spacingThis option is twice the line spacing.

Minimum valueThis option is used to set the minimum line spacing required for the maximum font or graph on the line.

Fixed valueThis option sets fixed line spacing (in lbs ). For example, if the text is in a 10-pound font, you can set the line spacing to 12-pound.

Multiple times of line spacingThis option sets the line spacing that can be expressed by a number greater than 1. For example, setting the line spacing to 1.15 increases the spacing by 15%, and setting the line spacing to 3 increases the spacing by 300% (three times the line spacing ).

NoteIf a row contains large text characters, graphs, or formulas, word increases the spacing of the row. To evenly distribute rows in a section, use a fixed spacing and specify a large enough spacing to fit the maximum character or image in the row. If the content is incomplete, the padding is increased.

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Change the Spacing Before or after a segment

The simplest way to change the section spacing of the entire document is to use the quick style set with the required spacing. If you want to change the section spacing of a part of the document, you can select the appropriate sections and change their pre-and post-section spacing settings.

Use the style set to change the section spacing of the entire document

1. In"Start"Tab"Style"Group, click"Change style"..

2. Point"Style set"And then point to different style sets. When using real-time preview, note how to change the line spacing from a style set to the next style set.

   For example, the word 2003 style set does not insert additional spacing between paragraphs, but inserts a small amount of spacing above the title. The Word 2007 style set uses double spacing between paragraphs, and a large margin is added to the top of the title.

3. After you see the required spacing, click the name of the corresponding style set.

Change the Spacing Before and After the selected paragraph

By default, there is a blank line behind the paragraph, and there is an additional gap between the top of the title.

1. Select the section before or after which you want to change the spacing.
2. In"Page layout"Tab"Paragraph"In"Spacing"Click"Before"Or"After paragraph"Next to the arrow, and then enter the required spacing.

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Use Word 2003 spacing

The quickest way to apply the Word 2003 style spacing to documents is to apply the Word 2003 style set.

1. In"Start"Tab"Style"Group, click"Change style"..

2. Point"Style set"And then click"Word 2003".

Set the default value to single interval for all new documents

1. In"Start"Tab"Style"Group, click"Change style"..

2. Point"Style set"And then click"Word 2003".
3. In"Style"Group, click"Change style"And then click"Set as default".

NoteIf you try to use another style set in the document and want to restore custom default settings, click"Style"Group"Change style", Pointing"Style set"And then click"Resetting as a quick style in the template".

Set default font

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When you set the default font, each new document you open uses the font you selected and sets it as the default. The default font is applied to an activity-based template (template: refers to one or more files. The structures and tools contained in the default font constitute the style and page layout of completed files. For example, a Word template can generate a single document, while a frontpage template can form a whole website .) (Normally normal. dotm. You can create different templates to use different default font settings.

NoteIn word, you can also quickly and easily set the format of the entire document by applying the document topic to make it Professional and modern. A document topic is a set of format options, which can contain color themes (a set of colors), font themes (a set of titles and body fonts) and effect topic (a set of lines and fill effects ).

Set default font

Start with a blank document. If the document contains the text that has been formatted as the property you want to use, select the text.

1. In"Start"Tab, click"Font"Dialog box, and then click"Font"Tab.

 

 

Create directory

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You can create a directory by applying the title style (such as Title 1, Title 2, and Title 3) to the text to be included in the directory. Microsoft Office Word searches for these titles and inserts a directory into the document.

When creating a directory in this way, if you make changes in the document, you can automatically update the directory.

Microsoft Office Word 2007 provides an automatic directory Style Library. Mark the directory items, and then click the directory style you need from the option library.

You can also use"Directory"The dialog box uses the selected options and any custom styles of the application to create a custom directory.

NoteThis document describes how to add a directory, but does not contain a citation directory or a chart directory.

What do you want to do?

Mark directory items

Create a directory from the database

Create a custom directory

Update directory

Delete directory

Mark directory items

The simplest way to create a directory is to use the built-in title style (Title style: applied to the title format settings. Microsoft Word has nine different built-in styles: Title 1 to Title 9 .). You can also create a directory based on the custom style of the application. You can also specify the directory level for each text item.

Use the built-in title style to mark items

1. Select the text to be displayed in the directory.
2. In"Start"Tab"Style"Group, click the desired style.

   For example, if you select the text whose style is set as the title, click the name in the "quick style" Library"Title 1".

Note

• If you do not see the desired style, click the arrow to expand the "quick style" library.
• If the required style does not appear in the "quick style" library, press Ctrl + Shift + S."Application style"Task pane. In"Style name"Click the style you want.

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Create a directory from the database

After the directory items are marked, the directory can be generated.

1. Click the location of the directory to be inserted, usually at the beginning of the document.
2. In"Reference"Tab"Directory"Group, click"Directory"And then click the desired directory style.

   NoteIf you want to specify more options (for example, the number of titles to be displayed), click"Insert directory"To open"Directory"Dialog box. For more information about different options, see set the directory format.

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Create a custom directory

2. In"Reference"Tab"Directory"Group, click"Directory"And then click"Insert directory".

4. In"Directory"In the dialog box, perform any of the following operations:
   • To change the number of titles displayed in the directory, go"Regular"Under"Display level"Enter the required number in the box next to it.
   • To change the overall appearance of a directory, click"Format"Other formats in the list. You can"Print preview"And"Web preview"Area to view your selection.
   • To change the type of rows displayed between the input text and page number, click"Tab leading character"Options in the list.
   • To change the title Level Display Mode in the directory, click"Modify". In"Style"In the dialog box, click the level you want to change, and then click"Modify". In"Modify style"In the dialog box, you can change the font, font size, and indentation.
6. To use a custom style in a directory, click"Option"And then perform the following operations:
   1. In"Valid style"In the left-side navigation pane.
   2. Next to the style name"Directory level"Enter a number from 1 to 9 to indicate the level that you want the title style to represent.

      NoteIf you want to use only custom styles, delete the directory-level numbers of the built-in styles, such as "Title 1 ".

   3. Repeat steps 1 and 2 for each title style to be included in the directory.
   4. Click"OK".
8. Select a directory suitable for the document type:
   • Print DocumentIf you are creating a document that readers will read on the print page, you should have each directory item list the page number of the title and title page when creating a directory. You can go to the desired page.
   • Online documentYou can set the format of each item in the directory as a hyperlink for the document to be read by the reader on the word link so that the reader can click an item in the directory to go to the corresponding title.

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Update directory

If you have added or deleted titles or other directory items in a document, you can quickly update the directory.

1. In"Reference"Tab"Directory"Group, click"Update table".

2. Click"Update page number only"Or"Update the entire directory".

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Delete directory

1. In"Reference"Tab"Directory"Group, click"Directory".

2. Click"Delete directory".