Thinkingrock time management practice summary

From http://baoku.yunduan.cn/game/artitem/4686/1/9/0/2452/

Software selection has gone through a continuous trial and then fixed process. I learned about GTD since I purchased my PDA mobile phone last year. At that time, I saw a lot of introductions about the management time of PDA in my PDA forum. I tried software such as MLO and listpro, but I didn't stick to it because I didn't have a good Chinese version. More importantly, it was inconvenient to synchronize with my computer.

After some choices, I decided to use outlook as the main tool for time management, network connection management, and mail management.

The specific methods are described in conjunction with the five GTD processes "collection, processing and organization, scheduling, action, and inspection.

Collection

• Concept

In the book GTD, we suggest that we move all kinds of chores in our minds to the inbox by recording them. In this way, you don't need to fill your mind with all the things that need to be done to concentrate on the current things. This is the first stage of time management to collect chores (stuff ).

• My practices

Create a task in outlook to collect the task and summarize it into a "to-do list, at the same time, the synchronization tool is used to synchronize tasks to the PDA mobile phone, so that you can view and remind at any time.

In GTD, creating a complete list of tasks is a very important part. According to twshi, "If we can regard creating a list as a habit of living and working, we will keep working day after day, it is to manage the exercise black band-level time. Therefore, it is very important to do a good job of time management and study the habit of listing the complete list ."

We often face not only trivial matters, but also one project. According to GTD, the project should be divided into operable To-Do items, that is, simplifying and operating complex things. This is very important. It is also a common mistake that is made when GTD is implemented. That is, it only lists the projects and does not break them down. For example, "reading a book" is actually a project, the operational "task" should be the "Chapter × reading the book ". Only in this way will GTD continue.

For the important work of project decomposition, I used the Mind Map software mindmanager:

MM software has the option of creating a task. It is clear to break down the project into a specific task that can be operated in the form of a mind map.

It is also convenient to drag and drop a task from an email:

We often receive emails and complete the tasks as required. In outlook, you can easily drag and drop a task, that is, by clicking the mail with the left mouse button and dragging it to the taskbar, the Create task dialog box is displayed immediately. (See the figure below)

The above are the collection steps and methods.

Processing and organization

• Concept (from twhsi's GTDArticle)

We have accumulated many chores in our inbox, but the chores cannot be managed. We must process them into actions and organize them on different occasions so that productivity can increase when it is necessary to implement them, there are three important things in this phase.

• clear the inbox-one by one.
• process chores-convert chores into executable actions.
• place by occasion-put the processed action in the action list.

The establishment of a complete list of actions is a method of gathering sand into a tower, processing and processing every chores and generating actions, and then putting every action on a suitable occasion, our systems place a lot of actions. First, when we want to do things, we can execute them in batches according to the scenario, saving a lot of time. Second, when we have a complete list of actions, we don't have to worry about what we forget, and the pressure is reduced.

• My practices

My practice is different from GTD in terms of how to organize the to-do list. GTD emphasizes context, which is organized on different occasions. However, in my actual work, the situation is relatively simple, basically the 2.1 line of units and home, so my practice is based on Ke Wei's "role" concept.

I divide the categories of to-do items based on my responsibilities. Specifically, I am a manager of an insurance company at work, I am mainly responsible for the sales management of sales organizations at all levels. At the same time, I have a lawyer's license and a plan for the development of the law industry, so I have set a category specifically. In My Life, I am a father, a husband, a son, and a pillar of my family. Therefore, I have summarized my family life as my own. I also have some personal interests (watching American dramas, movies, etc) and learn some investment and financial management, so it is specifically classified into "leisure and entertainment, personal life" and so on. After setting the preceding categories in outlook, the colors are distinguished, which is very simple and clear. (See the figure below)

The following is the picture synchronized with the PDA mobile phone.

Schedule

• Concept

Schedule is to arrange the itinerary. in GTD's philosophy, calendar is a "Holy Land". Only events with specific time conventions are placed in the calendar, and the rest are placed in the to-do list bar. This actually works with OutlookProgramSettings coincide. in outlook, why should we set "tasks" and "calendar" separately? I think the difference between them is that one is to determine the time (that is, must do ), the other is relatively uncertain (do not do it, hope you do it as soon as possible, but do not set the time, depending on the location, remaining time, energy, priority ).

In the previous article sales time management training feelings on the GTD life Forum two days ago, I felt deeply: "The simplest or most primitive time management tool is 'record your own time and Review '". The old man said: "difficulties in the world must be easy, and major events in the world must be fine." The most basic practice of time management is to start from "recording your own time.

• My practices

Every time I complete a task in the "to-do list", I drag the "task" to the "calendar" column with the mouse to bring up a new "calendar" dialog box, I will set the "Start Time" and "End Time" in detail, and keep the relevant information (such as experiences, experiences, and feelings) in the edit column below. In this way, the tasks completed in one day are full, and the days are naturally enriched and enriched. (See figure 3)

Action

The most important thing about action is "only do one thing at a time". This is a wonderful explanation in the text of the fading ink:

[Quote]

Execution, as the core of all time management, is also a very important part of ztd. If you do not execute a plan, all other management habits are meaningless. The tools, management systems, plan lists, task lists, and so on you have prepared are in vain.Therefore, execution is the most important thing in habits!

Ztd focuses on executing only one thing at a time without being distracted. Do not work on multiple lines or make your work suddenly interrupted. Here are some suggestions for you to really execute and complete them. For specific suggestions, see simple practice (ztd) habit cultivation 4-execution

[/Quote]

View

That is, the meaning of review. In GTD, I emphasize weekly review. In this regard, I set a weekly review of GTD every Sunday evening with one hour, which is set in Outlook through a periodic calendar. The review content is clearly recorded:

• Email:Review and clear the "to be determined" and "Coming" folders. Delete all the things that have not been processed for a long time.
• To-do list:Browse all the current task lists, delete unnecessary tasks, and reschedule the work items to be completed next week.
• Project:Add the next action in each project to the task list. Update and organize the project list.
• Calendar:Check the appointment and meeting for the next week. Add the preparations (for appointment or meeting) to the task list.