Five steps to teach you how to set up a personal, efficient system

Although there are already too many efficient systems available for people to use, it is extremely difficult for those who are just beginning to find a better way to accomplish their tasks, projects, and goals. If you encounter this kind of difficulty, do not look at this article, it will show you how to set up a simple personal efficient system, so that you invest time in a small number of simple tools to prepare for more feedback.

Step 1: Make sure to use paper or digital

To determine what system is most useful to you, you need to know if you are more inclined to use paper to plan or to help you manage tasks and time with some digital tools. To find out about this, you can ask yourself some questions, don't hold on to each question, and answer honestly:

* Do you feel comfortable with technology?

* What equipment do you have and how often do you use them?

* When you write things down, or put them on the web and record them on a tape recorder, do you remember things better?

* Is your handwriting easy to read? If you make a plan with paper, will it rarely be implemented because of the excess content?

* How do you consume news and books?

* Do you read them on paper or on the Internet?

* Do you like to put things in front of you? Or do you never do that?

* How do you organize your digital files? Once you figure out if you're a digital, efficient, or paper-efficient type, you need to arm yourself with different tools.

Step 2: Pick the right tool

First, you will need to assemble some writing tools for your system setup. Make sure you use at least three colors so that you can handle specific tasks or items in different colors. Doing so allows you to focus and maintain a view of the situation (for which I use a multicolor pen).

Now you need to decide which paper product you need to choose. Here are some examples:

*dave Seah Emergent Task Planner (Emergency task Planner): This tool allows you to structure your day to make sure that you don't get too much out of it-and that you learn how to spend most of your time doing what you want to accomplish most.

*productive Flourishing free planners (dynamic productivity): Through productive flourishing, you can get these paper schedules for free, not only to get things done, It also allows you to figure out how the plan works best for you.

*creative ' s outfitter by Behance: This site offers a variety of tools to help you plan, including tools designed specifically for Behance's own Action method system.

*frictionless tools: If you want things to be less structured, you can try frictionless tools. They are easy to use and will help you get rid of your thinking and get things done.

*eisenhower Pad: This is a completely different task management method, its four quadrant method was first promoted by Dwight EISENHOWER. In addition to paper can be used on the IPhone and Web applications.

The last thing you'll need is some paper-wall calendars on your home or office that will help you keep track of appointments and some absolute issues at a glance. The key to using a calendar is that you just put things on top and don't tell the deadlines to be on the calendar. Otherwise you will end up living for the deadline instead of defeating the deadlines.

If you are a digital type, you will need to decide which app you will use:

*evernote: is one of the most widely used and accepted efficiency apps. Even if you don't use it for task management, you can install one. It is useful in making notes and preserving research. Evernote also works with Moleskine notebooks to help those who love paper to put things into Evernote-a concern if you want to turn things into digital on paper.

*asana: An ideal tool for collaborative projects or tasks that allows you to stay away from inefficient e-mail inboxes with mobile versions and IPhone apps.

*iqtell: Although this is a beta, this web-based application wants to put together all the important principles of efficiency setup.

*toodledo: This app is best for people who just want to work a task management application, which is cross-platform.

*remember the Milk: Another very popular application, like Toodledo, is favored for versatility.

For calendar solutions, in addition to using Google calendar and ICal, you can use the following Cross-platform tools:

*doodle: It seems to me to be the best meeting timetable tool.

*clarity: It fills the gap left by Tungle.me (the Cloud's Agenda management Tool) (provides time scheduling to help better connect people in different time zones), which may also enable it to enhance your online calendar.

Step 3: Write logs and goal settings

Whichever way you're going to use it, you need to have a notebook (or an app like day one) that is used only for logging, at least once a week. I suggest you start with a weekly log, and then look at the arrangements after you adjust. If you're having trouble writing a journal topic, take this opportunity to review your progress over the past week and forecast and look forward to next week. No matter where you get your inspiration, always keep yourself awake in the "where you are" and "what you want to achieve" problem. When everything fails, be thankful, and this is another way to keep you on the track.

Whether it is paper efficient type or digital efficient type, need to do some long-term thinking to set goals. You need to outline your goals in different time dimensions: 5 years, next year, this year, 6 months, 3 months, and this month, each time dimension is written on a separate page. Do not edit, let the idea of random burst. Start with the next step in your work this month and try to get each step together in accordance with your thinking.

If you've already done this, go for a walk and clean up your thoughts and take a break. After all, you've set up a system infrastructure--and it's going to work if you do it.

Step 4: List events

Capture things that happen to you and need you to take the time to act. If you can do it immediately, finish them and skip the steps to capture them. If you have a rule that needs to be adhered to, capture the rule on the tools you choose and revisit it when needed. But don't put this rule on your most important efficiency tool. When you start working to improve productivity, the more things you put in, the greater the pressure (even if you do all the things you list). What you need to crawl out of here is those very, very regulated jobs. If you can put things directly on your main efficiency tool, do it. If not, you can use a notebook or index card to crawl.

At the end of the day put all the listed items on your main efficiency tool again, and if you have done some of those things, you don't have to move them. In other words, at the end of the day, you can plan the next day before bedtime. By planning for the next day, you won't have to ask for "What to do" when you return to work. Planning ahead allows you to move forward.

Step 5: Revisit

Still, if you like, you can write for a review, which is the key to succeeding every week. Retrospectives can keep you moving in the right direction without stopping you from moving forward. This step is critical to the long-term success of your efficient system, so don't cut corners on it.

Also, you need to re-examine how effective your system is for you in 30 days. If it doesn't work, you might find that you're probably more of a digital tool. At the same time you need to revisit the target timeline and reassess it, add the new goals, give up the goals you don't expect, and cross out the goals you've already accomplished.

Conclusion

Systems and structures are important, they are a more productive basis, but they do not mean they are complex. In fact, people tend to abandon a system because they are too discouraging. This is also because many of them are complicated when they are set up. Getting rid of thinking doesn't mean getting complicated.

In fact, staying in your head is the reason to make things more complicated. Spend some time figuring out how to make you and your habits more efficient, but you can really get out of your mind and get things done.

(Reprint the original address:

http://thenextweb.com/lifehacks/2012/10/20/get-out-of-your-head-get-things-done-with-this-productivity-system/

http://davidseah.com/blog/node/the-emergent-task-planner/)