Effective management time

There are 168 hours each week, of which 56 hours are spent in sleep, 21 hours are spent in dinner and rest, and the remaining 91 hours are up to you to decide what to do.
-- 13 hours a day. Managing time based on your values and goals is an important skill

How can we develop a reasonable and practical schedule? Before preparing the timetable, please:
1. Read all the things to be done
2. Determine the importance of each task
3. Sort events by importance

Any valid time management system includes the following five steps:
1. Clarify your values
2. Determine your goals
3. Sort your targets by priority
4. Define Your task
5. Sort tasks by priority

Value is the basic principle we want to do and the most basic factor for time arrangement. We have different value standards, which form the basis of our personal characteristics and are also the basis for our time management. Most of the time, we take actions based on our own values, although often not aware of this. What is the most important thing for you? Family? Work? Money? First, you must identify what you need before you can proceed in that direction. If you do not know your destination, you are likely to arrive somewhere else.

Some people like to list the detailed list, precisely divide the time into small pieces, and strictly follow the schedule; some people prefer to grasp the whole and think about problems in an image, resisting the "mechanical" schedule, traditional time management methods will only make them feel uncomfortable.

No matter which style you prefer to manage your time, the following habits will help you improve the efficiency of time management.
1. Positive accumulation means taking the initiative, rather than waiting for others to take action first, but passively responding. You take the initiative to take specific measures so that you can have more control over your time.
2. Consider all the things you want to do from the goals you want to achieve, and then make a detailed plan. Write down your goals, and then start from the goals to gradually write out what you need to do. Estimate the time required for each step and then list the overall plan.
3. Sort tasks in order, discard unnecessary tasks, and sort the remaining tasks to prioritize urgent and important tasks.
4. The key to proactive preparation is to plan in advance. For example, a schedule is prepared every month to mark important dates and busy times and arrange other things accordingly.

Many people hate calendars and think they have taken away their freedom. It does reduce flexibility to act on the schedule, but if you think that the schedule turns people into slaves, that's a big mistake. Calendar is very important: it enables us to use time in a planned manner to achieve our ultimate goal and achieve higher levels of freedom.

Schedule execution flexibly. In general, only 50% of the time is planned, and the remaining 50% should be flexible time to deal with various interruptions and unexpected events. In practice, things will always change in one way or another, so that you have to deviate from the SET plan. If the schedule is too accurate, it will lose mobility and practicality.

The calendar is evaluated at intervals. Every two weeks, review the calendar to see how it works, whether it is too high or too low, and how it can be improved. Then, make necessary modifications. If you have never planned your time before, it will be difficult to start from scratch. However, just like other things, the more you do, the better you will do. The key is to stick to it for about 30 days to form the habit of daily management time, and to see its effect and enhance confidence. You don't need to implement every method proposed in the course. Just like shopping in supermarkets, you can choose what you like. You can also change and combine some methods as needed.

Observe yourself with a full day and record what you do, start and end times, efficiency, and feelings as much as possible. When you observe your time usage, you must identify and remember the following points:
1. Which methods do you usually use to waste time?
2. Under what circumstances are you most efficient?
3. When is your best time for efficiency?

To accomplish a certain goal, we often repeatedly plan, implement, and revise to form such a cycle: "the cycle of the Plan"

Describe your current stage in as much detail as possible, and write it down so that you can remind yourself at any time. What are the goals of this stage? What are the main tasks you need to accomplish? Do they have a deadline? When is the term? How do you feel now? And so on. After confirming the stage objectives, we will further refine the planning for the next year.

Planning does not mean that the agenda for the next 365 days will be full, but the answer to the following questions is clear:
! What do I expect from the past year?
! In addition, what other things will take me time this year?
! What do I have to do?
! When must these tasks be completed?
! What are the key tasks in this year?
! How can I allocate time based on these key tasks?
! What are expected to interfere with the implementation of this year's plan? (For example, moving and having children .)
! Which period of this year has the most abundant time and the least pressure? How can I make full use of this period?
! During which period of this year is the most intense and stressful? What are you going to do?

After knowing these questions, you can easily schedule the year. Next, we should plan the time for this year. Note the following points when writing:
1. First arrange fixed Projects
2. Schedule the time according to your biological clock
3. Divide large tasks into small pieces that are easy to control
4. Make full use of fragmented time
5. Set a clear start time and end time for each task
6. ample time for rest and entertainment
7. Set aside maneuver time and do not fill up all the time

After completing the plan, check the plan one by one according to the following criteria and modify the plan:
1. Are things performed in sequence based on importance and urgency?
2. There should be a fixed time every day for introspection and revision of the plan.
3. Are there enough time for tasks with a deadline to be completed within the time limit?
4. Increase the time spent on different aspects of life, and maintain a balance between each part.

The following summarizes 20 time-saving methods. Please select them based on your needs:

1. Events such as goals, tasks, and meetings are sorted by priority.
2. Start with the highest priority.
3. Fight against procrastination. If things matter, start from now on.
4. Divide large and difficult tasks into small and easy parts.
5. Create an hour of silence for yourself, even if it requires strong willpower or sometimes does not work.
6. Find a hidden place, library or free office.
7. When you have important things to deal with, learn to say "no" to others ".
8. Learn to assign others to do things.
9. Summarize similar things and put them together for processing.
10. Reduce routine transactions: they are not worth too much time. Reduce low-value events. Remove valuable letters and paperwork. Assign others to complete, reduce, or postpone tasks with low priority.
11. Avoid perfectionist. Remember the 80/20 law.
12. Avoid making too many promises. Be realistic about what you can do within a limited time.
13. Don't fill your schedule with a certain amount of time to cope with emergencies.
14. Set the time limit. For example, when making some decisions, it should not exceed 3 minutes.
15. Focus on what you need.
16. Use large blocks of time to handle important tasks.
17. handling difficult things quickly. Waiting and delay won't make them easy.
18. Paperwork should be handled only once.
19. Think about the whole job thoroughly before the action.
20. Do it for the first time.

Efficiency self-evaluation: self-evaluation of the completion efficiency, can be marked with ABC or 123, if the efficiency has a large fluctuation, then marked, such as A-B (from high efficiency to Medium efficiency ), or 1-3-2 (from high efficiency to low efficiency and then to Medium efficiency ).

Plan: Percentage indicates the proportion of completion of the plan, 100% indicates the tasks that should be done during this period, 50% indicates that only half of the tasks are completed, and N/A indicates that this task is not a plan.
Interruption Description: indicates the number, cause, and duration of interruption.

If we do not have enough capabilities or information to complete a job, we 'd better put it on hold for the moment to wait for the conditions to mature. If you want to take a certain action to cope with the crisis, but it feels bad, you 'd better pause and give yourself more time to further collect information and consider it from many aspects, maybe there will be a new path.

Murder time murderer
1. There is no calendar plan.
2. Life is out of balance.
3. Desktop clutter
4. Insufficient sleep.
5. No lunch.

Four quadrant of time

What we do every day can be classified into four quadrants:
1. Important and Urgent: they are crisis tasks
2. Important but not urgent: they are new opportunities
3. Urgent but not important: they are daily transactions
4. It is neither urgent nor important: they are messy things

In which quadrant do you think people spend the most time? The answer is a mess in the 4th quadrants, because there is no pressure to deal with such things. The second is the 3rd quadrant, because such a thing is always attracting people's attention. Processing 3 and 4 quadrant transactions is a disguised delay at the cost of reducing the processing time of Quadrant 1 and 2. During time management, make sure that you focus on Quadrant 1 and Quadrant 2.

# One-hour self-study every day, seven hours a week, 365 hours a year, a person can study like a full-time student. You can become an expert in 3-5 years.
# If you spend 5 minutes improving your work every five days every week, the same job will be improved more than 1200 times in five years.
# The most useful word in time management is "no ".
# 70% of the things recorded by people in the business world in their laptops are "forced.
# 5% of the things recorded by people in the business world in their laptops are "have to do and want to do.
# The actual time spent on doing one thing is often doubled than expected.
# If you let yourself do one thing a day, you will spend the whole day doing it. If you ask yourself to do two things a day, you will also do it. If you ask yourself to do 12 things a day, 7-8 things will be completed.
# It takes one hour to plan and save 10 hours for action.
#"20/80 rule ". 80% of the results come from 20% of the efforts, and 20% of the results come from 80% of the efforts.
# We can remember 10% of the reading information, 20% of the auditory information, 30% of the visual information, 50% of the visual and auditory information, 70% of the expression information, and 90% of the behavior information.

Now, we need to find some numbers about our time. Find the following numbers:
1. How much time do you need to sleep every day to feel comfortable? How much time does it actually take to sleep?
(Too much or too little sleep is not good for the body. To answer the first question, you need to have a basic understanding of your body. To answer the second question, you need to have a basic understanding of your life. If your sleep time is irregular, take an average value .)
2. During the day, when are you most energetic and responsive?
3. When you start a job (such as writing homework, writing reports, and reading books), record how many interruptions you have made and how long each interruption takes. The results may surprise you.
4. How many hours are there for you to control and take charge of each day?
5. How much time schedule do you use on average every day?
6. How much time do you spend every day communicating with your family, colleagues, and friends?
7. How much time do you spend every day protecting your health?

The workday is converted to zero, and every 30 minutes.

You must keep a calendar record at any time, and your memory alone is not reliable.

The discussion should be brief to avoid questions without conclusion.

Give yourself a quiet time every day.

Record the hours of your physical and mental peaks and learn how long they will last.

Mark the importance of a task with a colored pen.

After the work is completed on time, you should reward yourself.

Make sure that you have at least one pleasant task every day.

Check your storage disk regularly to discard unnecessary files.

Set aside some time on a regular basis to pursue hobbies and enjoy leisure and relaxation.

I want to try new things every day.

Mo Fei's Law: (1) errors may occur when an error occurs; (2) errors are always the least likely to occur. (3) no matter how long you estimate, the completion of the plan will exceed the deadline; (4) no matter how much overhead you estimate, the planned cost will exceed the budget; (5) before you do anything, you must make preparations first.

Cui Xi's Law: (1) the difficulty of any job is directly proportional to the number of steps it takes. For example, if there are three steps to complete a job, the difficulty of this job is 9, however, if there are five steps to complete another job, the difficulty of this job is 25. Therefore, you must simplify the work process. (2) simplifying the work is a common feature of all successful supervisors, the simpler the work, the easier it will be.

Steps for setting the target:
(1) write down the goal: Generally, it is not enough to think about it. You must write down your goal to deepen your impression and enter our subconscious. (2) set priority: there may be many goals, it is necessary to set its priority; (3) draw up a plan based on the priority of the target; (4) set priority levels and sequence for the plan; (5) Schedule table; (6) Do it right away.

Strategic goals:
(1) You need a goal of six months, one year, three years, five years, ten years, and a whole life: even think about the words to be engraved on your tombstone in the future, this is the goal of life; (2) remove obstacles; (3) Seek cooperation; (4) enrich knowledge; (5) determine the key steps; (6) human beings are great for their dreams: make great dreams and achieve them; (7) rewrite your goals every morning and review these goals every night: do so every day, in this way, we will go into our subconscious.

Set priorities to classify things into five categories: a = required things; B = expected things; C = ability-based things; D = tasks that can be delegated to others; E = tasks that should be deleted. It is best to do a and B most of the time.

Improve productivity
(1) average people only use 50% of their abilities to work; one point of work, one point of work, keep in mind the laws of seeding and harvesting; (2) develop the habit of clean environment and desktop; focus on work and concentrate on work; (3) work for a whole period of time to find out the time at least 30 minutes or one hour will not be disturbed to do important things; (4) be patient with perseverance, it will not waste time after one processing is completed; (5) when the work is interrupted, there must be a "Back to Work" Driving Force; (6) strong Force to finish the work and finish the work: Do not make everything half without results; (7) maintain high productivity of the body language: Sit upright, make a spirit, so productivity will naturally increase; (8) focus on your own advantages and exert your expertise; (9) set the deadline for completion; (10) fulfill your commitment to others.

Overcome the habit of procrastination
(1) Good organizations should be established; (2) starting from important matters; (3) establishing a remuneration schedule; (4) Cultivating emergency awareness; (5) work in a fast pace; (6) do not stop once started; (7) work at a specific time; (8) Start from the worst; (9) detailed plan; (10) do not make excuses; (11) set the deadline.