5 Key issues to enable "cloud archiving" for electronic discovery and compliance

The cloud application is gradually being sought after by people, its style also becomes more and more, "cloud archiving is one of the things that cloud archiving is growing, and data storage managers have a huge expectation: there are more options to outsource the company's underlying infrastructure, with greater potential to build a seamless user experience, and has almost unlimited expansion capacity. In addition, storage administrators can pay on an on-demand pricing model without the huge up-front input.

But before you take a cloud-based archive, or consider signing a nice service level agreement (SLA), consider doing it clearly.

Retrieval requirements, such as electronic discovery or compliance, while most IT administrators are fully aware of the increasing volume of data as data types and data storage locations change, only a very small number of people are prepared to respond to the retrieval and retention of their data as evidence of litigation. is not a problem at first for most businesses and their storage administrators, and can have serious consequences if they occur.

When the high price, business interruption and other high-profile emergencies and point-to-point litigation often make litigants overwhelmed, can only passively accept. However, companies that have had such a frustrating experience often deploy archiving systems or make better use of existing systems to prevent such events in the future. In the existing regulatory environment, the archiving system has a positive impact on the storage and rapid retrieval of data, getting more and more attention. This is not just for e-mail, although e-mail is the most common form of electronic evidence and can be used in other newer formats, such as instant messaging and social media, which can also be found in law.

Five key points of cloud-based archiving technology

For data storage administrators who want to adopt cloud-based archiving technology, consider these key issues before drafting a strategy. Knowing what to do in advance can help you prevent some of the headaches that always seem to accompany electronic discovery and compliance requirements.

1. What are the risks of outsourcing evidence processing and compliance?

Application cloud archiving is not simply driven by the cost-saving perspective. Some other positive and negative trade-offs are also included. While some companies refuse to place evidence outside their firewalls, it makes them feel out of control, while others are willing to spend some money to outsource risk to third parties with better architecture and higher security. Depending on your business's risk tolerance, you can understand and trust your suppliers and negotiate a service level agreement that will meet your requirements. Private cloud deployments require some commitment, and with a multi-tenant public cloud, your data may be stored with other users on a shared server, which is unacceptable to some companies.

2. Can I keep and control data stored on third party hosts?

You may not be able to keep and control data stored on third party hosts for the first time, but you still have a responsibility to be responsible for the retrieval or submission to the compliance department in a specified time period in court. Whether your vendor will be able to provide the required availability, storage capacity, access speed, and throughput when needed. For example, is it important that your supplier can provide a large amount of data in a short period of time, especially through the Internet? Cloud vendors often rely on facilitating data access to ensure fast and easy input and use, increase user data capacity, and increase the "glue" between customers. However, in the mass data retrieval and output data in both cost and transmission direction and its direction does not match. For some users, it may be more appropriate to use a mixed cloud approach. But either way, it's wise to talk ahead and run a trial before negotiating.

3. Is the use of archiving technology fully responsive to compliance and litigation response needs?

The vast majority of archiving technology--whether inside or outside the engine room--was originally designed for storage management rather than litigation response. To ensure compliance and pre-standby electronic retrieval, archiving technology supports the need for high data capacity, a range of data formats, 100% data reliability, real-time indexing updates, granular retrieval, large-scale multiuser queries and data output. In bringing up a reservation and disposition event, it is important to ensure that the deleted data is not recoverable, for future cases or for monitoring management activities. On the contrary, it is important to note that in the absence of litigation, the deleted data cannot be recovered in the cloud, and it cannot be said to be the same as on a local hard drive. Although there is no need for digital forensics in civil litigation, digital forensics can cause or destroy criminal investigation and is a common way to collect electronic discoveries in enterprises.

4. Does archiving technology support and integrate with broader data management or corporate governance requirements?

The need for interoperability and customization should be taken into account. Cloud archiving can be combined with corporate governance issues by creating additional data warehouses, replicating data volumes, and governance practices. In addition, does the chief So-and-so refuse to store their data in the cloud or ask for additional separate investigations for each investigation? And the company tries to reduce storage growth by setting quotas for each user, sometimes thinking that unlimited storage can only trigger a lot of storage and cause problems.

5. What is the worst scenario that cloud technology can cause?

It is advisable to investigate protection or contingency planning, assuming any worst-case scenario occurs, such as data destruction, unplanned downtime, data loss due to natural disasters, vendor insolvency, legal coercion or a national security audit. There are additional concerns when litigants are involved in a number of countries and may violate international data privacy regulations when using Cross-border electronic discovery. Different countries have different laws, but they are often more demanding in managing the retrieval and processing of employee data than in the United States, and may not support broad U.S. regulatory discovery requirements. Where should the data be placed? Where is the user? And what specifications should be used? Users may want to investigate all of these factors in the area where the data is stored and used, and the areas where the enterprise may be prosecuted.

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