The WMS function Demand case of e-commerce enterprise

Warehouse internal management system product functional requirements

Requirements Function Module list:

Rights Management

Basic information Settings

Receipt Management

Inventory Management

Shipping Management

Return and replacement management

Cost Management

Rights Management

The privilege management system is mainly the information setting of the company and the Authority maintenance of the company operators in the implementation of WMS, in order to ensure that the operators can operate the module according to their permission group, including the following items;

1. For each functional position open the corresponding operation authority, and need to record each link operation record traces, in order to later work to produce anomalies for future reference.

2. For the different job position of the query and export the same information for field shielding processing, so that unnecessary information leakage.

3. For management at all levels to give appropriate administrative authority (including the addition of the employee, the right to set, but only with the function to match the permissions to share the work of the system administrator strength.)

4. Need to go beyond the function of the position of the operation, the need to submit application assistance reports, assisted by the Department to assist the operation, or by the Department of Supervisors under the supervision of temporary open operation, after the completion of the operation to close this permission.

5. The need for the authority of the establishment, maintenance and increase or decrease (this person proposed by more familiar with warehouse logistics staff).

6. Department director, with all the relevant departments of the query and view permissions, but do not set export or operation permissions.

7. In addition to the necessary work, personnel of any functional position may not export system information (customer information, order information and related company confidential and Operation Interface page), if the operation needs, must submit the import information Report, by the Department director of the review passed after the Ministry of Information, to be authorized by the Ministry of Information before operation, and must go to the Administrative department and the general manager for the record processing.

8. Each authority role user, must in the first time carry on the password update, the information department or the related authority establishment personnel has the responsibility to verify the password update the result, in order to Yasumasa, the username and the password uniqueness.

Basic information Settings

The Storage Management System attribute setting is mainly the system basic data input maintenance when the WMS system is implemented, to ensure the system can operate normally, including the following items;

1. Personnel information (name, sex, date of day (birthday reminder), contact, emergency contact (very important), education (very important), specialty, etc.

2. Post information (including the position of the operation of the authority, job responsibilities, the number of direct subordinates and the name of the post, the direct report, etc.)

3. Personnel information (including education, work experience, previous work background, in the company is there any person recommended?) Name and title of referrer, company relationship, etc.

Warehouse Setup

Warehouse setup is to maintain the physical warehouse information, the user can be divided according to the actual physical warehouse, or the physical warehouse virtualization can be divided into multiple warehouses for management (such as operating warehouse and processing warehouse).

When the user sets the basic information such as warehouse address, postal code, contact number, contact telephone and so on, the system will automatically call this information into the relevant report (such as establishing a branch or field Transfer station later).

Library Settings

The library area setting can refer to the definition information of some contiguous areas in the warehouse, or it can be a kind of location group composed of some places which are physically discontinuous but can store a certain meaning goods, and the system maintains the above type information.

The library area is set as follows;

Large area:

² Area

² Shelf Area

² Job Area

Storage area, shelf area:

² Staging Area (to be in storage, to be out of the library) and other processing areas

² Premium Area

² Best-selling Goods Area

² Promotional Area

² Bad Goods Area

² thermostatic Zone (more refers to liquid, powder, etc., mostly cosmetics)

² Department Store

² Apparel District

² High Value Area

Job Area:

² Receiving Area

² Shipping Area

² Return Area

Location Type settings

Location type setting refers to the classification of the location with the same attribute or feature, and the system maintains the location type.

Where the place and the shelf area have the same attributes of the product and the same attribute of the area, this location setting needs to be clear, because will produce the location of the goods warehouse area transfer behavior;

Location settings

The space position information of the storage specified in the warehouse, the system maintains the location information, as follows;

Location + position + Shelf

Case；

Conditions: A warehouse for the Silo, B warehouse for the shelf, are a-Z location pendulum demand Product number 123456

bf-03-02 Find 123456

explanation; Shelf compartment f Area of the third shelf on the second floor of the 123456

Note: Because most of the company's products do not have a strip code for receiving processing, and our product replacement frequency will be higher, a shelf may have more than one product, so did not set a shelf number bound to a commodity, so there will be a shelf number will have more than one commodity, but the product information is bound with the shelf number, So we need system support that allows for immediate adjustment of the shelf number's variability.

Vendor Information Settings

The system maintains the information of different service objects, such as suppliers, carriers, shippers, payers, forwarders and other services, including basic information, settlement information and additional cost settings.

It is helpful for the warehouse Logistics Department to assist PM to manage the suppliers and monitor the actual delivery, arrival and return efficiency of the suppliers.

Product Setup

The function operator or PM defines the minimum storage unit information in the warehouse, including commodity code, area replenishment setting, shelf number setting, commodity information, material, specification, size, etc. The system will call this information in subsequent receipts, inventory, and outbound processes.

Equipment Management

The system manages and maintains the warehouse operating equipment, including: equipment availability, equipment volume, equipment weight, equipment price, equipment usage frequency, equipment record, equipment warranty time, equipment maintenance record, etc.

Therefore, some operating equipment needs to have special posts to regulate and control, it is necessary to achieve the ownership of equipment and the use of responsibility to people, need to reflect the equipment in the system records and ownership records. and file it with the Administration department.

Timely Information Feedback Management

System of timely information feedback management will be mainly with the need to follow up the message of the early warning mechanism management, in a single po, so or RMA sheet before the end, suspend the job (such as work or other exceptions to delay operation) need to follow up the need to establish a system warning function, This feature is followed up with the job follow-up or designated follow-up department. The best binding mailbox automatic reminder function.

Case: 123456 orders that have been packaged for shipment are required to delay delivery and specify delivery time. CS will receive customer information in a single order to identify customer needs, and in the system to confirm the mail to the warehouse related responsible person mailbox, and when the customer refers to the time before the delivery of mail reminders, until the event confirmed the end.

Receipt Management

Complete the collection process within the warehouse, including PO management, receiving and acceptance confirmation, QC, packaging and processing operations, artificial, intelligent receiving, temporary storage, shelves, receiving history inquiries and other functions, as follows:

Plan Warehousing (PO Management)

Po (Purchase oder) management is used for PM a specific period of time to the warehouse warehousing goods name and corresponding quantity, for the warehouse to provide a certain basis and control, and PO Maintenance and status tracking

PM will generate a PO number in the system before reaching the purchase order to the supplier. This PO number becomes the warehouse receipt of the basis, and in the system input PO number, the system will display the PO list of all products, and display the PO of all products of the commodity or barcode numbers, number of pieces of related PO information.

PO Order Management

PM and product list provided by supplier to warehouse. The best status is the establishment of the PO list directly with the receiving system for kidnapping will be established to establish receipts, demand users can also query all the status of the receipt of documents, including: receipts from the production, receipt confirmation, temporary, not shelves, shelves and other states.

Therefore, the completion or abnormal PO, requires that the system set up this printable (or exported) project, there are some PO documents affect our suppliers and carriers of the liquidation process, but also to strengthen my division of the PO list and the supplier and carrier management monitoring role.

Manual Receipt

When the goods in storage for irregular or incomplete information (such as no bar code, unable to confirm the details of the goods, such as the number of pieces in the box, the location of the goods and related to the type of location is ominous, the operator can input the basic information according to the actual situation, and carry out the receipt confirmation operation to complete the entire receiving process.

This operation requires manual operation, the efficiency is slow, belongs to a case of exception operation.

Intelligent receiving

PM in the direct need to submit PO in the System application, and the PO information synchronization to the WMS System, PO orders corresponding products arrived, warehouse consignee in accordance with PO Number and PO list described in the goods information for receiving processing.

Process: Receive the supplier's arrival (there should be an early warning to PM goods), in the system to enter the corresponding PO number, the system appears PO number and the PO Number List of goods information, and then according to the product of the barcode scanning (input system) system operation, differences, many of the scanning system or scanner error. There are a number of similar products can be set after the number of manual inventory after the entry number of items to confirm (do not recommend this operation), other can not carry out the normal intelligent receiving situation by manual receiving treatment (not recommended this operation)

Support semi-warehousing status, does not affect the normal sales of goods, but need to set a half the status of the warning mechanism for follow-up operations.

QC

QC is used for general merchandise receipt product is consistent with the order product, mainly for the function and color and appearance of the beginning

QC is used for clothing products whether and order products are consistent, mainly for style, size, color, hundred materials, etc.

The QC operator needs to confirm the system after completing the work, in order to clear the responsibility

On behalf of processing, packaging links

On behalf of processing, and packaging links are mainly used for the bulk of merchandise labeling and repackaging business, there are some products need to be pasted barcode, and matching to the system.

Smart Shelves

The system according to the product's characteristic and the volume, weight, sales to determine the location of the goods, location, shelf, shelf information, and by the warehouse designated by the location of the coding Commissioner for the system to increase or decrease the operation or shift operations, the product is good with the layout of the shelf well bound, different positions can have two of the same products, But a product in a position is bound to a shelf number that is unique. Because there may be a shelf number of more than one commodity number, so the shelf number is not bound to a single item, the product number can be bound to the shelf number, which means that the system needs to support, in the input shelf number query, the shelf number may appear number of items, but in the same position, Enter a product number only one shelf number may appear (this is critical)

Warehousing history Query

For a certain period of time in the storage of goods in the history of information inquiries, including: PO number, commodity number, the number of shipments, boxes, number of pieces, etc. and the system to provide other goods warehousing information.

Need system support, in a specified period of time to query all processing or to be processed PO orders, and according to the system operator traces to check the difference between the various exchanges (note; no exception, usually do not need to carry out historical inquiries)

Receipt Report

For a certain period of time in the warehousing of goods information statistics and summarized into statements, these include: PO Number, goods details (goods items, number of goods, volume, goods, etc. details), supplier information, receipt time, receipt of abnormal, receiving amount, carrier information and other information.

Inventory Management

The module includes warehouse inventory internal operations, including: Current inventory inquiries, Inventory Cost report, Special goods report (durability, constant temperature, irregular goods, high value goods), best-selling goods inventory, unsalable Inventory, temporary deposit, loan, freeze, move storehouse, shift warehouse, separation, inventory adjustment, virtual inventory, inventory and other basic operations, as follows:

Inventory Inquiries

According to the relevant query conditions to inquire about the current inventory status, and according to item number, supplier number, so, PO, RMA number, product number, shelf numbers can be categorized real query results

Inventory History Query

corresponding to the requirements of the operator of a product for historical tracking management, can see all the status of the product (warehousing, out of stock, temporary, abnormal, etc.), internal adjustment, and all the status and summary display to ensure that the requirements of the operation of the product of all the operation of the State control of the process, to facilitate the next step of the operation.

Inventory report

Current actual inventory Detail report, in the report shows the items are divided into, the shelf area inventory, inventory of the area, the inventory of bad goods, temporary inventory, borrow goods inventory, frozen inventory, in-transit inventory, sold inventory, virtual inventory and other items, and according to the requirements of the operator's operations need to view different inventory reports.

Inventory Cost Report

Inventory Cost report by the PM and Fin departments jointly formulated, Warehousing Department assistance, the core point is the sales and the actual availability of matching, and accounting for our inventory turnaround period and cash flow is reasonable, effective management of inventory and suppliers and the company's MKT and sales department's comprehensive ability.

Warehouse to the warehouse replenishment manifest

In order to effectively manage and improve the efficiency of the goods out of stock, the main behaviors are embodied in the replenishment of the warehouse to the shelf, effectively improve the efficiency of the goods, and reduce the abnormal half operation ratio.

Counting table

Regularly print current inventory and physical inventory to check, and maintain to the system, to ensure that the system inventory and physical inventory consistent

Inventory the operating specifications to ensure that the inventory of logistics and system inventory in line, in the inventory at the same time, must have PM and warehousing personnel to participate in the financial department monitoring, and by the warehouse Department in the system to submit inventory results, submit the profit and loss needs, through the administrative Department of Audit after the general manager to confirm, by the financial department to confirm the adjustment of profit and loss.

The profit and loss risk of its inventory, by the financial statistics profit and loss report, submitting system, profit and loss report results, plus and minus, plus and minus, and by the PM and the financial jointly submit the balance value.

Move a library list

The transfer of goods from one location to another location. The operator can also enter the query condition according to the actual situation to the system inquires the goods to carry on the bulk transfer to a location, and generates the shift library order.

The main purpose is that a number of pieces of a shelf can not be placed, there is another shelf, to be cleared for more available shelves to move the library.

Conversion orders

The commodity number is converted to another in the presence or newly generated commodity number, the original item number is cancelled.

Mainly used, the same type of goods have multiple commodity number or the property of the goods and the company's sales decisions for the conversion of commodity number

Case, there are many colors of goods, because unsalable do activities, do not need to distinguish color, random sales, you need to convert various colors of different commodity number to the same commodity number, the sale of inventory.

Separation list

Part of the cargo separated to form a new mobile unit and moved to another location

Products with split sales have such requirements.

Inventory adjustment

If the quantity of goods in the actual warehouse does not match the quantity in the system, the user can adjust the quantity after analyzing the reason of the error according to some historical records, the system will adjust the reason record, and record the operation trace of the operation personnel.

Turn position

A warehouse can be transferred to another warehouse to achieve the transfer of goods between warehouse and warehouse.

Case, many for bulk transfer, such as unsalable from the lower shelf to the silo or temporary storage warehouse pending processing or follow-up supplier processing

Steering List

The system needs to support, so or PO orders to change the function, update the supplier or goods information, etc., need to transfer a single job.

Merge List

Multiple so orders point to the same customer or multiple PO orders to the same supplier, cost and single processing, system automatically differentiate and prompt and single, and then the best follow-up work.

Virtual Library

The establishment of Virtual library more reason is in some best-selling goods in the case of insufficient inventory, do not affect the normal sales of a means, in the safe procurement period class, according to the supplier timely arrival time set up a reasonable virtual library to ensure the normal sales orders.

Debit Manifest

Many products to borrow goods, borrow goods are the target of abnormal (loss, damage, internal order, etc.), artificial according to demand from the system will be inventory, do not affect the normal sales and out of the library. Used in the inventory of a small number of goods.

Freeze

The system will be able to check out the available status (can be included) of the item number to freeze processing to ensure that the query out of the goods can not be out of the library, can be used to do safety inventory.